PWS Draft.pdf

PERFORMANCE WORK STATEMENT

FOR

AERIAL TARGET BANNER TOWING SERVICES

IN SUPPORT OF

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

AND EIELSON AFB

1 August 2020

Aerial Target Banner Towing Services

Table of Contents

Page

1.0 DESCRIPTION OF SERVICES 3

1.1 General 3

1.2 Background 3

1.3 Objectives 3

1.4 Delays 4

1.5 Inherently Governmental Functions 4

2.0 SERVICE SUMMARY 5

2.1 Overview 5

2.2 Performance Evaluation 5

2.3 Service Summary 6

3.0 GOVERNMENT FURNISHED PROPERTY OR SERVICES 7

3.1 Contractor Furnished Property and Services 7

3.2 Government Furnished Property 7

3.3 Government Furnished Services 7

3.4 Entry and or Escort Service 7

3.5 Police and Fire Protection 7

3.6 Medical 7

4.0 GENERAL INFORMATION 8

4.1 Scheduling Concerns 8

4.2 Emergency Operations/Mission Essential Personnel 8

4.3 Quality Control 8

4.4 Contract Discrepancies 8

4.5 Miscellaneous Paragraphs 8

5.0 DEFINITIONS, ABBREVIATIONS, AND ACRONYMS 10

5.1 Definitions and Abbreviations 10

5.2 Acronyms 12

SECTION I

DESCRIPTION OF SERVICES

1.1. General: This is a Non-personal Service to provide Aerial Target Banner Towing Services.

Government shall not exercise any supervision or control over the contracted service providers performing the services herein.

1.1.1. Description of Services. The Contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform the Aerial Target Banner Towing Service as defined in this

Performance Work Statement (PWS) except for those items specified as Government

Furnished Property (GFP) and/or services. The Contractor shall perform to the standards as specified in this PWS. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The Contractor shall be responsible for maintaining communication with the Contracting Officer (CO) and the

Contracting Officer Representative (COR), and shall immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The

Contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.1.2. Conflict of Interest. The Contractor shall not employ, hire, or contract with employees of the United States Government or the DoD, either military or civilian, if such employment would create a conflict of interest. The Contractor shall not employ any person who is an employee of the DoD, unless such person receives prior approval, in writing, from the CO.

1.1.3. Conduct of Personnel. The CO or designated Government representative may require the Contractor to remove from the job site any Contractor employee working under this contract for reasons of misconduct, security violations, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. The Installation

Commander has the authority to bar individuals from the installation. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the contract requirements.

1.1.4. Disclosure of Information. In the performance of this contract, the Contractor may have access to data and information proprietary to a Government agency or to another

Government Contractor, or of such nature that its dissemination or use, other than as specified in this contract, would be illegal or otherwise adverse to the interests of the

Government or others. The Contractor and its personnel shall not divulge or release data or information developed or obtained under performance of this contract, except to authorize Government personnel or upon written approval of the CO. The Contractor and its Contractor personnel shall not use, disclose, or reproduce proprietary information bearing a restrictive legend, other than as specified in the contract.

1.2. Background. Services provided under this contract shall be performed in accordance with

(IAW) Air Force Manual (AFMAN) 11-2F-22A, Vol 1, Chpt 5, F-22A, Aircrew Training, AFMAN 11-2F-35A Vol 1, Chpt 5, Aircrew Training, AFI 11-214, Air Operations Rules and

Procedures, Maintenance Operation Instruction (MOI) 21-180 TDU-32 Aerial Target

Operations, Inspection and Maintenance (the most current versions), all applicable federal, Service-specific, state, and installation regulations.

1.3. Objectives: The Government intends to conduct three (3) Aerial Target Banner Towing shoot periods annually, consisting of sixteen (16) missions (8 for F-22 and 8 for F-35) each with an approximate length of three hours per mission as defined in the contract. The anticipated shooting periods shall be on or about the spring and fall time frame. The

Contractor must be available within the Anchorage local area for a 4-week period of time having the capability to execute two missions per day (Monday-Friday), once in the morning and again the afternoon as required by the customers, 3d Operations Support

Squadron/Weapons and Tactics (3 OSS/OSK) and 354th OSS/OSK. The Government plans to provide approximately 30-days advance notice of mission scheduling, when practicable, via Task Order issued by the Contracting Officer. Exact mission time frames shall be coordinated and mutually agreed upon between the customer, 3d OSS/OSK, 354 OSS/OSK and the Contractor.

1.3.1. Mission Overview. The Contractor shall be available the day prior to each mission for a telephonic mission brief with the F-22 or F-35 Mission Commander. On the day of the mission, the Contractor shall be available telephonically at least three hours prior to the planned takeoff time, which can be as early as 0500 hours to coordinate for weather and

Go/No Go decisions. The Contractor shall perform all mission planning and coordination to fly from their Origin airfield and land at Joint Base Elmendorf- Richardson (JBER).

There, the Contractor shall coordinate with Base Operations to refuel as well as with

JBER 3 MXS/Crash and Recover (CDDAR) Section to hook up the government-provided Aerial Target Banner. The Contractor shall tow the target banner to the predetermined Military Operating Area (MOA) or Warning Area and fly the flight pattern as provided by the Government. The Contractor is responsible for all Federal

Aviation Administration (FAA) and Air Traffic Control (ATC) coordination to and from the MOA. Post-mission, the Contractor shall return to their Origin Airfield and contact the F-22 Mission Commander for debrief telephonically.

1.3.1.1. Place of Performance. The Government plans to conduct this training within

Zone W-612 (Blying Sound-Gulf of Alaska) during May-September and Zone R-

2202 (North of Anchorage-Overland) during October-April. The airfield at Eielson

Air Force base outside of Fairbanks may be available for Contractor use during missions performed in Zone R-2202. Zone R-2202 is approximately 190 Nautical

Miles from Joint Base Elmendorf-Richardson while Zone W-612 is 120 Nautical

Miles in distance.

1.3.1.2. Aerial Maneuvers. The Government requires the Contractor aircraft to perform

Perch Pattern maneuvers as described in AFI11-214, Air Operations Rules and

Procedures, Figure A5.5. The Perch Pattern satisfies the Government’s minimum needs for this requirement.

1.3.2. Aircraft Requirements. The Contractor must have an aircraft certified for Aerial Target

Towing (not to be confused with banner towing) by the FAA. The Contractor must have the aircraft capability to takeoff with a 40-foot, 61 pound Target Banner in tow and maintain a minimum speed of 200 knots calibrated air speed while flying at an altitude ranging from 10,000-20,000 feet Mean Sea Level (MSL) for a minimum of three hours.

The aircraft must be able to maintain a speed of 200kts in a 45 degree bank turn with the

Target Banner in tow. The three hour requirement includes transit time to and from the

MOA with a minimum on-station time of one hour. The Contractor must have the capability to release the Target Banner while airborne either over JBER in a predetermined location (coordinated between the Government and Contractor at time of each mission) or in the MOA in the event of an emergency. If the Contractor requires modification(s) to an aircraft in order to tow and release the Target Banner, they must meet all FAA regulations by obtaining a Design Engineering Representative (DER) certification (or similar) for the purposes of Aerial Target Towing. The Contractor is responsible for all engineering, aircraft modification, flight testing, aircrew training and

FAA certification costs.

1.3.2.1. Aircraft Airspeed. AFI11-214, Air Operations Rules and Procedures, mandates that aerial gunnery target towing sessions operate at speeds between 200-250Kts.

The Government shall evaluate the minimum sustained performance speeds based on information provided at time of proposal.

1.4. Cancellations and Delays.

1.4.1.1. Cancellations. The Customer (3 OSS) shall provide notification of mission cancellations no later than 24 hours prior to the start of a mission. Any mission cancellations occurring within the 24 hour time window, other than delays leading to cancellations, shall be charged as full missions.

1.4.2. Delays. The Customer reserves the right to initiate mission delays for a variety of reasons. The Contractor shall remain on standby for the duration of the delay or until the Customer makes the determination to cancel the mission. Delay/StandBy time costs are only billable for labor hours. A delay period begins at the originally scheduled mission time and concludes one hour prior to the actual launch.

1.4.3. Conditions. Contractor mission cancellations and delays shall be at no cost to the

Government.

1.5. Inherently Governmental Functions. The Contractor shall not perform inherently governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart 7.5 in relation to this

PWS.

1.6. Classified Materials. Classified materials will not be present under this contract. Contactors may not use any aerial photography or recorded video during missions, both on the ground and while airborne.

1.7. Personnel Security Clearance. This contract does not require active security clearances.

Contracted pilots must sign a NDA for results of the aerial gunnery missions.

1.8. Mishap Response (MRP) for Accidents and Incident Reporting. The Contractor shall report all aircraft accidents and incidents to include all air, ground mishaps and Occupational Safety and

Health Administration (OSHA)/Safety violations. The Contractor shall immediately contact the local base Commanding Officer or Command Duty Officer or the officer conducting the exercise, as applicable, and the COR. Leaving a voicemail alone is not sufficient. Incident reporting phone numbers will be provided at award. Accident/Damage reports, at a minimum must be marked FOR OFFICIAL USE ONLY (FOUO) or classified IAW the appropriate security classification guide.

1.9. Manpower Reporting Requirements. The Contractor shall report ALL contractor labor hours

(including subcontracted labor hours) required for performance of services provided under this contract for the Air Force and Army via a secure data collection site.The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported at any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

SECTION II

2.0 SERVICE SUMMARY

2.1 Overview. This Service Summary (SS) identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to perform surveillance of all services called for in the contract to determine whether or not the performance objectives and goals were met. This SS lists the performance objectives for the required service that the Government shall survey.

2.1.1 The absence of any contract requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract including the clauses entitled “Inspection of Services” and “Default”.

2.1.2 The SS shall be used as the baseline to measure contractor performance. The SS shall identify the surveillance methods the Government shall use to evaluate performance.

2.1.3. Surveillance methods may include: customer complaints, phone calls or e-mails and random inspections by the COR

2.1.4 Methods of surveillance may change after contract award, based on, but not limited to:

a. Acceptance of a Contractor Quality Control Plan (QCP)

b. Contractor performance

2.2 Performance Evaluation. Performance of a service shall be evaluated to determine whether or not it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance.

2.3 Service Summary

SS Performance Objective PWS

Reference

Performance

Threshold

Method of

Surveillance

SS-1

Provide aircraft capable of towing 40-foot aerial target banner for complete target banner tow mission execution

1.3 Contractor receives no

more than one validated customer complaint

90% of the time.

100%, S, C

SS-2 Contractor

Communications

1.3 Contractor shall

participate in all meetings pertaining to contract performance and respond to

Government communications within

24 hours of receipt.

SS-3 Contract Performance

Timeliness

1.3, 1.4 Contractor aircraft must be available in the designated airspace for all scheduled sortie support time, no more than a 10 minute delay of arrival from opening of scheduled airspace time, 100% of the time.

Surveillance Method:

100%

100%: Inspection of the requirement every time it occurs.

S Surveillance: selected on 100% basis.

C

(Customer) Complaints: Customer complaints are likely to be subjective and need to be fully validated. Valid customer complaints may be used as the basis for adverse action against the contractor.

SECTION III

3.0 GOVERNMENT FURNISHED PROPERTY OR SERVICES

3.1 Contractor Furnished Property and Services. Except for those items or services specifically stated to be Government-furnished in Section III and any appendixes, the Contractor shall furnish everything required to perform this contract in accordance with all of its terms.

3.2 Government Furnished Property. The Government shall provide a 40-foot Aerial Target

Banner, which includes the Bridle and Cable, up to-but not including-the Tow Hook for use in the performance of services required within this PWS.

3.3 Government Furnished Services. The JBER 3 MXS/Crash and Recover (CDDAR) Section shall provide personnel to hook up the Government-provided Aerial Target Banner provided to the

Contractor in the performance of the required service. Aircraft parking can be provided 100% of the time on our secure airfield (PL-4 protection area) and, if needed, parking in a hangar may be possible on a ‘Not to Interfere’ or space available basis (if the space is later needed for government purposes it must be vacated as soon as possible).

3.4 Entry and or Escort Service. The Base Operations shall arrange for entry and escort service, when required, in secure locations on base.

3.5 Police and Fire Protection. The Government shall provide police and fire protection while on base. The telephone number for Security Forces is 907-552-3421 and Fire Department dispatch is

907-552-2801. There is also the emergency number 911 which may be dialed from any military or civilian phone.

3.6 Medical. In the event of a severe emergency contact JBER Hospital Emergency Room at 907-

580-5555 or 907-580-5556, they shall respond and transport, if necessary, a Contractor employee to an appropriate facility to receive medical attention. The Contractor shall reimburse the Government for these services.

SECTION IV

4.0 GENERAL INFORMATION

4.1 Scheduling Concerns: The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce are essential.

4.2 Emergency Operations/Mission Essential Personnel: All services in this PWS HAVE been defined or designated as essential services for performance during crisis IAW Defense Federal

Acquisition Regulation (DFARs) 252.237-7023, “Continuation of Essential Contractor Services.”

4.3 Contract Discrepancies. The Government shall periodically evaluate the Contractor’s performance using the methods of surveillance listed in Section II – Service Summary of this PWS.

Government Contracting Officer’s Representative (COR) personnel shall record all surveillance observations. When an observation indicates defective performance, the COR conducting the surveillance shall require the Contract Manager or representative at the site to initial the observation.

The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. If the

Contractor challenges the validity of any observation, and the COR and Contract

Manager/representative cannot come to an agreement, the complaint in question shall be forwarded to the Contracting Officer for resolution. The preferred method of dealing with any valid observation is re-performance, if possible, and at no additional cost to the Government. Repeat observations or an incident that violates safety or environmental regulations shall require the COR to initiate a

Corrective Action Report (CAR) through the Contracting Officer. The Contractor shall be given three business days to respond to the CAR with either an explanation on why they disagree with the

CAR or their concurrence with the CAR, any disciplinary action taken, and a mitigation plan to avoid repeat occurrences.

4.4 Miscellaneous Paragraphs:

4.5.1 Combating Trafficking In Persons: The COR shall verify and monitor that the

Contractor has policies and procedures in place to prohibit any activities on the part of contractor employees that support or promote trafficking in persons as part of ongoing surveillance of performance of contract services. The Contractor and the COR shall immediately bring to the attention of the Contracting Officer any non-compliance with contract clause FAR 52.222-50, Combating Trafficking in Persons. Additional information on DoD efforts to combat trafficking in persons can be found in the DoD FAR Supplement (DFARS) Procedures, Guidance and Information

(PGI) 222.17.

The COR may play an important role in preventing human trafficking by, for example:

• Supporting the CO during pre-proposal conferences and post-award orientation where the requirements of FAR 52.222-50 should be discussed, and;

• As required, monitoring contractors to ensure trafficking in persons requirements are being met (e.g., COR may verify that contractor employees’ passports/visas aren’t being withheld, or that workers aren’t being abused or threatened during site visits).

4.5.2 Freedom of Information Act (FOIA): All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement).

Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the PACAF FOIA

Manager to ensure proper processing and compliance with the Act.

4.5.3 For Official Use Only (FOUO):The Contractor shall comply with Department of

Defense (DoD) 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.5.4 Operational Security (OPSEC): Contractor shall comply with the organizations operations security guidance. The Contractor must provide documented records from all contracted/ subcontracted personnel that all required training is completed prior to execution.

4.5.5 Privacy Act: Services provided under this contract may require that personnel have access to information protected by the Privacy Act of 1974. Contractor personnel shall adhere to the

Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

4.5.6 Records: All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the

Government.

4.5.7 Safety Concerns: The Contractor is solely responsible for compliance with Occupational

Safety & Health Administration (OSHA) standards for the protection of their employees. The

Government is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

SECTION V

APPENDIX 1

5.0 DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

5.1 Definitions and Abbreviations:

Contracting Officer (CO): The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Contracting Officer Representative (COR): Individual who monitors a Contractor during performance of services and who is involved in every aspect of a contract to ensure the Contractor is in compliance with the terms and conditions.

Corrective Action Report (CAR): Used to document unacceptable performance by the Contractor.

Deficiency: Any non-conformance with requirements specified in the contract.

Defective Service: A service output that does not meet the standard of performance specified in the contract for that service.

Government Furnished Property (GFP): Facilities, equipment, tools, supplies, parts, or any other items furnished for the Contractor’s use by the Government.

Performance Assessment: A process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the services summary or the process of assessing progress towards achieving the objectives/goals developed in a performance plan or partnering agreement.

Performance Indicator: A measurable characteristic of an output of a work process. Generally synonymous with attribute.

Performance Management: The use of performance measurement information to effect positive change in organizational culture, systems, and processes, by helping to set agreed upon performance goals, allocating and prioritizing resources, informing managers to either confirm or change current policy or program directions to meet those goals, and sharing results of performance in pursuing those goals.

Performance Objective: The outcome associated with successful contract performance in a specific area. This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure. Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensures success in achieving the objectives critical to the mission.

Performance Threshold: The minimum performance level of a performance objective required by the Government.

Quality Assurance (QA): Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

Quality Control (QC): Those actions taken by a Contractor to control the performance of services so that they meet the requirements of the PWS.

Services Summary (SS): A summary of the performance objective and performance threshold required by the Government in Contractor performance. Also known as a Performance Requirements

Summary or Services Delivery Summary or Performance Requirements Document.

Standard: An exact value, a physical entity, or an abstract concept, established and defined by authority, custom, or common consent to serve as a reference, model, or rule in measuring quantities or qualities, establishing practices or procedures, or evaluating results. A fixed quantity or quality. A defined measure of comparison.

5.2 Acronyms:

AFI Air Force Instruction

ATC Air Traffic Control

C Customer Complaint

CAR Corrective Action Report

CO Contracting Officer

COR Contracting Officer Representative

DFAR Defense Federal Acquisition Regulation

DoD Department of Defense

FAA Federal Aviation Administration

FAR Federal Acquisition Regulation

FOIA Freedom of Information Act

FOUO For Official Use Only

GFP Government Furnished Property

IAW In Accordance With

JBER Joint Base Elmendorf-Richardson

MOA Military Operating Area

MSL Mean Sea Level

OPSEC Operational Security

OSHA Occupational Safety & Health Administration

OSK Weapons and Tactics

OSS Operations Support Squadron

PWS Performance Work Statement

QCP Quality Control Plan

RS Random Sampling

S Surveillance

SS Service Summary

STC Supplemental Type Certificate