PWS (Draft).doc

PERFORMANCE WORK STATEMENT

Physical Therapy and Occupational Therapy (PT/OT) Services, Antilles Schools 1 General Information

1.1 Agency: For school year 2020-21, the Department of Defense Education Activity (DoDEA) will provide PK-12 instruction to approximately 66,000 dependents of military and civilian employees. Enrollment is based primarily on deployment of military troops worldwide.

1.2 Background: Physical and occupational therapy (PT/OT) services are mandated under DoD Instruction 1342.12 entitled Provision of Early Intervention and Special Education Services to Eligible DoD Dependents, June 2015, per a student’s individualized education program (IEP). PT/OT services are required at the following three schools: Antilles Elementary School, Antilles Middle School, and Antilles High School, which serve 623, 335, and 423 students, respectively. There has been one open occupational therapy position and two fulltime staff—a physical therapist and occupational therapist—have recently retired, providing DoDEA with minimal notice to find replacements. It is extremely unlikely that any replacements can be found before the beginning of school year 2020-21.

1.3 Scope of Work: DoDEA requires PT/OT services for students at all three schools—one physical therapist providing 30 hours of direct and indirect services per week and two fulltime occupational therapists, each providing 30 hours of direct and indirect services per week. DoDEA expects to award one contract beginning on or about January 22, 2021 to June 15, 2021.

2 Requirement (Objectives)

2.1 Objective 1, PT/OT Services at Antilles Schools

Provide PT/OT services to meet each student’s IEP-mandated requirements to include the required reports and consultations and, if necessary, screenings.

2.1.1 Task 1, PT/OT Services—The Contractor shall provide physical and occupational therapy services at the Antilles school sites as scheduled post-award. See PWS 3.5.1 for the teacher’s qualifications and Technical Exhibit #1 for the Standards of Conduct. PT/OT services include the following:

1) Consultations to staff, parents/sponsors, and students IAW the IEP goals.

2) Helping develop IEPs for students requiring physical therapy services.

3) Observations, screenings, and evaluations at the Antilles schools.

4) Evaluation reports to include diagnostic findings and education implications.

5) Case management duties to include tracking of timeliness and review dates.

6) Maintenance of confidential special education files to ensure compliance with the Privacy Act 10 USC 2164 and other related instructions.

7) Coordination of their work schedules with the COR.

2.1.2 Task 2. Meetings—The Contractor shall:

2.1.2.1 Medium and Minutes: Provide the medium through which each conference/meeting occurs, record each meeting’s minutes, and submit them to the COR within two business days of the event.

2.1.2.2 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award in accordance with FAR Subpart 42.5.

2.1.2.3 Other Post-Award Meetings: Meet with the Contracting Officer, COR, and/or other Agency personnel, as appropriate to primarily for parent/sponsor meetings and/or IEP meetings, as required by DoDEA in writing. At these meetings the Contracting Officer may discuss the Government’s view of Contractor performance, and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall take appropriate action to resolve any outstanding issues raised by the Government.

2.1.2.4 Attendance: Attend virtual meetings at no additional cost to DoDEA. Costs associated with attendance at face-to-face meetings shall be equal to the contract cost of one session, unless stated otherwise in writing by the contracting officer or the COR.

Requirements / Objectives The tasks listed above are to help the Contractor gain a better understanding of the requirements and are not all-inclusive. The Contractor is expected to develop a total solution in accordance with a performance-based approach.

3 Constraints

3.1 Place of Performance: Work performed at the three Antilles schools. Teachers’ school year hours: 0730-1500, except Wednesdays. Teacher hours on Wednesdays are 0730-1330, unless they are required to attend meetings, e.g., an IEP meeting.

3.2 Installation Security Requirements: Contractor personnel performing work under this contract shall follow the installation’s rules and regulations for contracted services.

3.3 PT/OT Qualifications—The Contractor shall:

3.3.1 Provide a physical therapist who meets the following minimum qualifications:

1) Possesses a current certificate/license from the Puerto Rico or from a state with reciprocity with Puerto Rico.

2) Possesses pediatric experience.

3) Has experience developing and implementing IEP services in elementary and secondary school settings.

4) Is proficient in English and possesses basic computer skills.

5) Works the scheduled school year calendar covered by the period of performance.

6) Provides all direct services onsite at the Antilles schools.

3.3.2 Provide a replacement physical therapist and/or occupational therapist—if needed—who meets or exceeds the qualifications and experience of the physical therapist provided upon award of the contract. Notify the COR in writing regarding personnel changes at least ten business days in advance of the change.

3.4 Anti-Bias Professional Learning—The Contractor shall self-certify that it shall not provide its own employees any professional learning content that is forbidden by OMB, as cited above.

3.5 Privacy—The Contractor shall:

3.5.1 User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information.

3.5.2 Contractor Personnel: Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency-controlled PII IAW the relevant requirements of the Privacy Act, 5 U.S.C—http://www.archives.gov/about/laws/privacy-act-1974.html.

3.5.3 Privacy Training: Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information take the DoD Privacy Act/Personally Identifiable Information (PA/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates of completion to the COR which can be audited at any time by the Chief Information Security Officer (CISO) or his/her designee.

3.6 Organizational Conflict of Interest (OCI): The Contractor (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or Privacy Act information (e.g., personal information, education, etc.) may create a current or subsequent OCI as defined in FAR Subpart 9.5. Whenever the Contractor becomes aware that such access or participation may result in actual or potential OCI, the Contractor shall (1) immediately notify the Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

3.7 Termination of Services: In the event that DoDEA is able to fill one or more of the positions, the Contractor will receive a 2-week notice and then terminate the services of that portion of the contract.

4 Government-Furnished Resources The Government will provide the dates, times, and locations for the PT/OT services delivered at the Antilles Schools in writing post-award and will provide appropriate space for the therapists’ services to be delivered effectively at each school.

5 Deliverables

Other Meetings: As required by the COR. Provide minutes and medium as stated above.

6 Acronyms and Definitions

CCRS

College and Career Ready Standards

DoD/DOD Department of Defense

DFARS

Defense Federal Acquisition Regulation Supplement

EIT

Electronic Information Technology

FAR

Federal Acquisition Regulations

IAW

In Accordance With

PA/PII

Privacy Act/Personally Identifiable Information

IEP

Individual Education Program

QASP

Quality Assessment Surveillance Plan

TE

Technical Exhibit

Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of authority delegated via a Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Deliverable – Usually physically delivered items but may include such items as digital documents/reports.

Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

7 Performance Requirement Summary and Quality Assurance Surveillance Plan

7.1 Performance Requirement Summary

Performance Standards and Acceptable Quality Levels (AQL)

Objective 1, PT/OT Services

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

7.2 Quality Assurance Surveillance Plan (QASP): See attached Quality Assurance Surveillance Plan TECHNICAL EXHIBIT 1 – Standards of Conduct

Contractor personnel performing under this requirement shall comply with the Standards of Conduct. The Contractor agrees that inappropriate conduct shall not be tolerated and may be grounds for suspension or dismissal of a Contractor employee under this contract.

1.1 Definitions and Response to Sexual Misconduct

1) Sexual Abuse: Any act of a sexual nature committed with the intent to arouse, appeal to or gratify the lust, passions or sexual desire of the employee/ volunteer and/or student, including but not limited to criminal sexual conduct as defined by state or Federal law. Such acts include, but are not limited to: rape; carnal knowledge; sexual assault or battery; indecent exposure, indecent acts with another; or producing, viewing or trafficking in child pornography.

2) Sexual Harassment: Any acts, criminal in nature or otherwise, used to influence or threaten the rights or privileges of a student, in exchange for sexual favors, and/or deliberate and/or repeated comments or gestures of a sexual nature.

3) Inappropriate Conduct: Any behavior of a contractor toward a student that would reasonably cause the student to feel uncomfortable or that would reasonably give the appearance of impropriety, regardless of whether such behavior is complained of by the student, regardless of whether the behavior is overtly sexual, and/or regardless of whether such behavior would constitute a crime.

4) Response to Sexual Misconduct: If the contractor employee solicits, coerces, or engages or attempts to engage in any sexual conduct to include sexual abuse, sexual harassment and/or inappropriate conduct with a student, the Contracting Officer may respond to by barring the contractor employee from providing service under this contract. The Contracting Officer may take this action regardless of the student’s age, regardless of whether the student may have consented, and/or whether the conduct may be a crime under state or Federal law.

1.2 Standards—Contractor personnel shall:

1) Physical Contract: Limit physical contact with students to those actions necessary for the safety of the students (e.g., to assist students in getting on or getting off the bus, to assist in fastening seat belts [where required], to break up fights, to administer first aid [if applicable], to keep a student from falling or tripping).

2) Attire: Be properly attired and present a neat and clean appearance.

3) Communicating Allegations of Abuse: Communicate to a school administrator any observation of or student/ parent/sponsor complaint alleging sexual abuse, sexual harassment, or inappropriate conduct.

4) Discipline: NOT use verbal assault, foul language, personal or racial insults, physical contact, and/or threats of physical violence to obtain a student’s name or to enforce discipline during the performance of contracted services.

5) Improper Conduct: NOT engage in any conduct of a sexual nature (verbal or physical) with students.

6) Substance Abuse: NOT be under the influence of intoxicants, medications or drugs that impair the senses during performance of contracted services.

7) Tobacco and Food/Drink: NOT use tobacco, eat, or drink at any time while performing contracted services. This includes in and around contractor-operated vehicles, on school grounds, and on the installation. This further includes conduct that would result in the presence/scent of residual smoke on or around the transportation vehicle at the time of contracted services.

8) Giving & Selling Prohibition: NOT give or sell food, beverages, tobacco products, or merchandise to students.

15 Dec 20