PWS.pdf

17 July 2020 i

FD2030-20-01114

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER

TINKER AIR FORCE BASE, OKLAHOMA 73145

Performance Work Statement (PWS)

TYPE OF WORK: Repair of SATCOM Amp

PURCHASE REQUEST: FD2030-20-01114

REVISION: DATE: 17 July 2020

PREPARED BY:

Richard H. Stutzman Jr.

422 SCMS/GUMD

TINKER AFB, OK. 73145-3031

DSN 852-5295

ii

REVISION SHEET

Note: All revisions to the contents of this PWS will now be listed on this Revision Sheet. The original content of this PWS will not be removed, but will be superseded or added to by the paragraph revisions shown on this page.

Revision Date Paragraph Paragraph is added or revised to read as follows:

No revisions iii

PREFACE SHEET

END ITEM RECEIVED AS END ITEM TO BE DELIVERED AS

END

ITEM NO

NATIONAL STOCK

NO(S)

PART NO(S) NATIONAL STOCK

NO(S)

PARTS NO(S)

0001 5895-01-430-9208FG

SDF259-26DY2 5895-01-430-9208FG SDF259-26DY2

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Table of Contents

REVISION SHEET ii

PREFACE SHEET iii

1 DESCRIPTION OF SERVICES/GENERAL INFORMATION 1

1.1 PURPOSE 1

1.2 PRE-AWARD SURVEY REQUIREMENTS 1

1.3 INITIAL PRODUCTION EVALUATION (IPE) REQUIREMENTS 1

1.4 QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS 2

1.5 OBSOLESCENCE STATEMENT 3

1.6 CONDEMNATION CANDIDATES 4

1.7 SUPPORT EQUIPMENT (SE), INCLUDING SPECIAL TOOLS (ST) AND SPECIAL TEST

EQUIPMENT (STE) 4

1.8 PRECIOUS METALS RECOVERY PROGRAM 5

1.9 NUCLEAR HARDNESS REQUIREMENT 55

1.10 CONFIGURATION MANAGEMENT 6

1.11 PARTS CONTROL PROGRAM 6

1.12 COUNTERFEIT PREVENTION PLAN (CPP). 7

1.13 OZONE DEPLETING SUBSTANCES (ODS) 9

1.14 LEAD (Pb) FREE ELECTRONICS 9

1.15 TECHNICAL ORDER MAINTENANCE 10

1.16 CONTRACTOR IDENTIFICATION 10

1.17 GENERAL WORK REQUIREMENTS 10

1.18 SPECIFIC WORK REQUIREMENTS 11

1.19 SPECIAL REQUIREMENTS 14

1.20 SAFETY AND HEALTH REQUIREMENTS 14

1.21 PRODUCTION SURGE PLAN/CAPABILITY ANALSIS PLAN 15

1.22 MISSION ESSENTIAL SERVICES 16

1.23 DELIVERY SCHEDULE 16

1.24 INFORMATION REQUESTS 16

1.25 REPORTING REQUIREMENTS 16

2 SERVICE SUMMARY 18

2.1 SERVICE SUMMARY 18

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3 GOVERNMENT PROPERTY 20

3.1 GOVERNMENT FURNISHED MATERIAL, EQUIPMENT, AND PROPERTY 20

3.2 DISPOSITION OF GOVERNMENT PROPERTY 20

3.3 REPORTING LOSS OF GOVERNMENT PROPERTY 21

3.4 DISCREPANCIES INCIDENT TO SHIPMENT 22

APPENDIX A – Definitions 23

APPENDIX B – Applicable Documents, Technical Orders, Directives, and Technical Guidance 27

APPENDIX C – Contractor Full-Time Equivalent Reporting 30

APPENDIX D – Data Item Description (DID) List 31

APPENDIX E – Category of Repair Descriptions 33

APPENDIX F CAVAF CFM Reporting Requirements 34

1 DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 PURPOSE

1.1.1 The purpose of the Performance Work Statement (PWS) is to define the repair requirements for the items specified on the Preface Sheet of this PWS. The Contractor is responsible for having the repair capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish this repair. The Contractor is responsible for the scheduled delivery of a quality product.

1.2 PRE-AWARD SURVEY REQUIREMENTS

1.2.1 N/A IAW 807

1.3 INITIAL PRODUCTION EVALUATION (IPE) REQUIREMENTS

1.3.1 An Initial Product Evaluation(IPE) is not required if the contractor is the OEM or is the incumbent repair contractor, however, if the Contractor moves this workload to a new facility, or novates/divests his rights during the life of this contract an IPE may be required at the Governments discretion.

1.3.2 If an IPE is required:

All Support Equipment, including Special Tools and Special Test Equipment required to accomplish the scope of work to be completed on end-items under this contract shall be in possession of the Contractor prior to the Initial Production Evaluation (IPE) team visit. Such equipment is listed in the Technical Orders or OEM repair procedures listed in Appendix B of this PWS.

The Contractor shall show documentation certifying the accuracy of all calibrated SE to the Administrative Contracting Officer (ACO) prior to work being performed, as outlined in this PWS, paragraph 1.7.2, Support Equipment Calibration Requirements.

The IPE will be conducted on three units of each line item. The condition of the items at IPE will be as follows: one unit removed from shipping container and packaging and ready to follow the entire repair procedure, including disassembly and functional testing, one unit fully disassembled, cleaned, and ready for assembly and functional testing, and one unit assembled and ready for functional testing. The Contractor shall furnish a written notice to the PCO through the ACO within fifteen (15) calendar days after the required quantity of units are available for the IPE.

1.3.3 The PCO will notify the Contactor of the projected dates that the Government IPE Evaluation Team will arrive at the Contactor’s facilities to conduct the IPE. The Contractor shall permit the Government’s IPE Evaluation Team members entrance into its facilities. This includes access to Contractor telephones and other communication devices that will allow the Government IPE

Evaluation Team members to consult with appropriate Government personnel in the accomplishment of the IPE evaluation.

1.3.4 Under no circumstances shall the Contractor accomplish repair on any other quantity of items on order. Other than the three IPE units that will be evaluated by the Government IPE Team members prior to the accomplishment of the IPE. Only after written approval of the IPE by the cognizant Engineer and/or Equipment Specialist (the Government IPE Evaluation Team Leader) and direction of the PCO shall the Contractor proceed with repair on the remaining items on order. The Government’s delivery schedule will be IAW IPE CLIN Order as negotiated.

1.4 QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.4.1 The Contractor shall establish, document, and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with contract requirements.

1.4.2 The Contractor shall assist the Defense Contract Management Agency (DCMA) investigation of all Deficiency Reports (DRs) submitted against reportedly defective items repaired by the Contractor to determine the root cause for deficiencies reported by the customer. The Contractor shall ensure each DR is processed in accordance with (IAW) T.O. 00-35D-54, USAF Deficiency Reporting and Investigating System. When the Contractor receives a DR, quality deficiency report (QDR) or teardown deficiency report (TDR), the Contractor shall ensure DRs include: Analysis of data to determine extent and cause of deficiencies, analysis of trends in processes or performance of work to prevent recurrence, and introduction of required improvement, corrections, and monitoring of the effectiveness of corrective action taken. Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the Contractor’s procedures. Corrective action will extend to the performance of all subcontractors. When defective trends begin to develop or when the specific cause(s) of defects that render a product unserviceable cannot be identified and corrected without an evaluation of an exhibit, such exhibit(s) shall be requested by the Contractor for purposes of investigation.

1.4.3 The Contractor shall report any Government Furnished Property (GFP), for the work accomplished as outlined in this PWS that is damaged, malfunctioning, or otherwise unsuitable for use to the ACO using a Report of Shipping (Item) and WebSDR. Reports shall be accomplished in accordance with the current issue of T.O. 00-35D-54.

1.4.4 The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly, to determine that the standards of performance and technical conformance meet the requirements of this PWS. Upon completion of the quality audit, the Contractor shall incorporate into the repair process such corrective action(s) as are necessary to eliminate the cause(s) of any defects as directed by the ACO.

1.4.5 The Contractor shall support quality assurance reviews to be conducted at the site of repair at the request of the Government throughout the contract period.

1.4.6 The Contractor shall support a quality acceptance review by the DCMA representative at the site of repair for each end item generated under the terms of this contract.

1.4.7 Requests for deviation/waiver shall be submitted to the PCO through the ACO. Work shall not be initiated on assemblies/components affected by deviation/waiver pending approval/disapproval. Requests shall include the consideration to be provided if the government accepts the deviation and, where applicable, the following: contract number; NSN and P/N of end item and lowest part/assembly affected, a complete description of the contract requirement affected and the nature of the deviation, effect on cost/price and delivery schedule, description of deviation/waiver, number of units (and serial numbers as applicable) to be delivered in this configuration, any impacts to logistics support element, justification for deviation/waiver, and information on remedial or corrective actions to prevent recurrence.

1.4.8 Government Industry Data Exchange Program (GIDEP)

1.4.8.1 The Contractor shall participate in the GIDEP practices described below in accordance with the DOD-wide practice outlined in Topic 26A of the Defense Acquisition Desk book (DAD). The Contractor shall review GIDEP ALERTs/ Problem Advisories, and other GIDEP Failure Experiences Reports (FER) for potential impact to hardware both in repaired and delivered items. The Contractor shall notify the PCO, via Telecom or Electronic communication within two

(2) business days of discovery if a FER will negatively impact system performance. For FERs that identify parts or materials that are noncompliant to hardware specification or drawings but do not affect performance requirements of production items, the Contractor shall dispose of the parts or material through its internal quality assurance processes. The Contractor shall review GIDEP Diminishing Manufacturing Sources and Material Shortages (DMSMS) notices for applicability to the operational hardware being delivered. The Contractor shall identify GIDEP related failures and/or material acquisition problems at each Program Management Review (PMR) and Technical Interchange Meeting (TIM). The Contractor shall support GIDEP urgent Data Request (UDR) efforts and, when applicable, take advantage of the Calibration Procedures, Metrology Documents, and Technical Manuals available at no cost to GIDEP participants to reduce the overall contract cost.

1.5 OBSOLESCENCE STATEMENT

1.5.1 The Contractor is responsible for identifying sources for required components prior to commencing work under this contract. Upon receipt of the contract or subsequent delivery order, the Contractor shall identify any required components that are no longer available. Within thirty

(30) calender day of contract award, the contractor shall submit a notification to the ACO of any identified obsolescence issues that will impact the contracts delivery schedule.

1.5.2 Unforeseen obsolescence issues that arise during the contract shall be reviewed on a case by case basis unless the obsolescent part effects the majority of a line item. The contractor shall take a reasonable effort to remedy the obsolescence issue. In the event a solution cannot be found or is unreasonable, the contractor shall submit a request for condemnation or an O&A request to the ACO within fifteen (15) calender days. The request shall include a full description of the obsolescent part so the government can make an attempt at solving the issue.

1.5.3 Within fifteen (15) calendar days after recognition of a major obsolescence issue without a solution has been identified, the Contractor shall notify the ACO in writing if it is unable to perform that portion of the contract or delivery order due to unavailability of required components, and that there is no suitable substitute available for such component. The notification shall include supporting documentation showing the Contractor has made a reasonable effort to obtain the parts and is unable to do so. The government may consider an equitable adjustment in the specification, delivery time/or price rather than terminating the contract or delivery order.

1.6 CONDEMNATION CANDIDATES

1.6.1 The Contractor shall repair all items unless the ACO provides direction in writing that a particular item is excluded from these requirements. The Contractor shall report end items that have been determined to be Beyond Economical Repair (BER) in which the repair cost will exceed 75% of the Firm Fixed Price (FFP) without PCO approval. The contractor shall provide pictures of each BER item in JPEG format, as well as the estimated cost of hours and parts to bring the part to serviceable condition. Under no circumstances shall the Contractor continue work until BER is approved and a funded Over and Above mod has been awarded. The Contractor shall report condemnation candidates to the PCO through the ACO within thirty (30) calendar days of discovery. The Contractor shall not condemn repairable or recoverable items without prior approval of the PCO through the ACO. The Contractor shall ensure non-repairable items are disposed of IAW the Contractor’s Government-approved property procedures.

1.6.2 The Government reserves the right to accept or reject the BER assessment by the Contractor.

1.6.3 The disposition of condemned items will be determined on a case-by-case basis by the PCO.

1.7 SUPPORT EQUIPMENT (SE), INCLUDING SPECIAL TOOLS (ST) AND

SPECIAL TEST EQUIPMENT (STE)

1.7.1 The Contractor shall provide the necessary equipment required to disassemble, analyze, troubleshoot, repair, and test assets, assemblies and/or parts that are maintained under this contract

1.7.2 The SE required to accomplish the scope of work to be completed on end-items under this contract is listed in the Technical Orders (TOs) or original equipment manufacturers (OEM) repair procedures listed in Appendix B of this PWS. If the equipment specified in the TO or OEM repair procedures is not designated as Government furnished in this contract, the Contractor shall be responsible for furnishing identical or suitable substitute SE from commercial sources.

1.7.3 If the Contractor intends to substitute SE, a list of the proposed substitute SE shall be provided to the PCO with the proposal. If a Pre-Award Survey (PAS) is required, at the time of the PAS conference, the Contractor shall demonstrate to the PAS team that suitable substitute SE can be acquired and meets the standards stipulated in the technical data or OEM repair procedures by the following actions:

Displaying drawings, schematics, or specifications which illustrate that the prospective Contractor understands the exact nature of the work to be performed and the SE required performing the tasks.

Explaining the capabilities of substitute SE to ensure that it is adequate to perform the specified testing requirements.

Defining how substitute SE will be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency as approved by the cognizant engineering activity.

1.7.4 The equipment shall be in possession of the contractor prior to the Initial Production Evaluation (IPE) team visit if an IPE is required.

1.7.5 The Contractor shall show documentation certifying the accuracy of all calibrated SE to the ACO prior to work performed as outlined in the PWS.

1.7.6 Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated SE is made available to the ACO prior to performing work. The Contractor shall ensure SE calibration is maintained throughout the performance of this contract. Upon request, the Contractor shall show calibration data to the ACO for each SE item as follows:

a. SE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Is and was data

g. Facsimile of the current stamped calibration sticker affixed to SE item

h. Verification of full performance compliance IAW this PWS for SE items that received a limited calibration or not requiring calibration

i. Traceability to the National Institute of Standards and Technology

1.7.7 Repair Line Maintenance. The Contractor shall maintain repair lines needed to accomplish the scope of work to be completed on end-items under this contract.

1.8 PRECIOUS METALS RECOVERY PROGRAM

1.8.1 The handling and control of precious metals shall be IAW AFI23-101, AIR FORCE MATERIEL

MANAGEMENT.

1.9 NUCLEAR HARDNESS REQUIREMENT

1.9.1 Overall nuclear hardness of the system/subsystem shall not be reduced due to the repair procedures. Nuclear hardness requirements cannot be waived. The Contractor shall notify the PCO if the work degrades the nuclear hardness of the item within one (1) business day of determination. The Contractor shall not continue maintenance actions until Government approval is obtained from the PCO.

1.10 CONFIGURATION MANAGEMENT

1.10.1 Configuration Change: Changes to the configuration shall be made only when approved by the Cognizant Engineer. Examples of such changes are ECPs generated as the result of diminishing sources, reliability and maintainability, safety, and preferred spares. Records shall be maintained which readily and systematically account for configuration changes from the baseline configuration.

1.11 PARTS CONTROL PROGRAM

1.11.1 The Contractor shall establish, document, and maintain an internal parts control program (PCP) for the work associated with this PWS.

1.11.2 The Contractor shall establish the Program Parts Selection List (PPSL) for an end-item or system from the applicable documents in the following order of precedence:

a. Illustrated Parts Breakdown (IPB) TO

b. OEM Parts List.

1.11.3 Contractor shall obtain approval through the PCO to use any parts not contained in the PPSL.

The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the applicable end-item or system IPB TO or OEM Parts List if there is no IPB TO.

The Contractor shall notify the PCO via e-mail of any configuration discrepancies noted between the applicable IPB and OEM Parts List, the engineering drawings, and the current configuration of the end-item. The Contractor shall obtain written authorization from the cognizant engineering activity through the PCO for deviations from the IPB or OEM Parts List prior to implementation.

1.11.4 Contractor shall ensure all Contractor Furnished Material (CFM) or parts used for replacement equals or exceeds the quality of the original material or parts. The material or parts shall be entirely suitable for repair of the end item for its intended purposes, and shall be completely interchangeable without alterations of either the subassemblies or the end item. The Contractor shall only use replacement parts purchased directly from the end-item OEM or purchased from DLA. In the event that parts are not available from either of these two sources for a pending repair operation, the Contractor shall receive written authorization from the cognizant engineering activity through the PCO for any deviations from the aforementioned sources. In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material. Contractor shall obtain written authorization for its usage from the cognizant engineering activity through the PCO.

1.11.5 The Contractor shall keep records for the life of the contract to allow traceability of the sourcing of replacement parts for each end item repaired. These records shall be furnished for inspection upon Government request.

1.12 COUNTERFEIT PREVENTION PLAN (CPP)

1.12.1 Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with (DID) DI-MISC- 81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE AS5553C, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

1.12.2 At a minimum, the CPP shall address:

1.12.2.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

1.12.2.2 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553C, paragraph 4.1.1, 4.1.2.e., appendix A)

1.12.2.3 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553C, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.12.2.3.1 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553C, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.12.2.4 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of Contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553C, paragraph 4.1.4, 4.1.5, appendix E)

1.12.2.5 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553C, paragraph 4.1.4, appendix E)

1.12.2.6 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts, unless: a) the Contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the Contractor has provide timely notification to the government.

(Ref. AS5553C, paragraph 4.1.6, appendix F)

1.12.2.7 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within thirty (30) calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The PCO shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30-day period ensure all suspected or confirmed counterfeit items are entered into the Government-

Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553C, paragraph 4.1.7, appendix G)

1.12.2.8 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the Contractor to their personnel.

Note - If DFARS 252.246-7007 is applicable and included in the resultant contract, the requirements outlined in section 1.12 above will not be imposed.

1.13 OZONE DEPLETING SUBSTANCES (ODS)

1.13.1 The requirement, including available technical documentation,does not require the contractor use Class I Ozone Depleting Substances (ODS) identified in Air Force policy.

1.14 LEAD (Pb) FREE ELECTRONICS

1.14.1 The use of lead (Pb) free solder and/or components/assemblies in the repair of the subject items is considered a potential safety risk and is therefore prohibited. All requirements related to Pb-free Tin (Sn) items also apply to Pb-free Zinc and other metallurgical alloys known to demonstrate whisker formation, when used for electronic soldering or electronic component finish. The contractor shall ensure that the risks associated with lead (Pb)-free solder and finishes are fully considered and effectively mitigated. The Contractor shall provide case-by-case notifications to the cognizant engineering activity through the PCO if lead (Pb) free solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials. The Contractor shall obtain approval from the PCO before proceeding.

1.14.2 The contractor shall avoid the use of alloys known to be susceptible to whisker formation in electronic soldering and finishing. When approved lead (Pb) free solder and/or components/assemblies are used in the repair of the subject items, the Contractor shall ensure the affected items are marked in accordance with IPC J-STD-609, "Marking, Symbols and Labels of Leaded and Lead-Free Terminal Finish Materials Used in Electronic Assembly.”

1.14.3 The contractor shall avoid the use of alloys known to be susceptible to whisker formation in electronic soldering and finishing, when approved, the contractor shall comply with GEIA-STD- 0005-1, GEIA-STD-0005-2, and GEIA-STD-0006 to assure the performance, compatibility, reliability, safety and verifiability of Pb-free product(s). This compliance requirement shall include special design considerations, manufacturing process controls, test and qualification requirements, quality inspection and screening, marking and identification, maintenance and repair processes, and other steps taken to mitigate risks to ensure the reliability and quality of hardware for the intended application.

1.15 TECHNICAL ORDER MAINTENANCE

1.15.1 Not Applicable

1.16 CONTRACTOR IDENTIFICATION

1.16.1 Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.17 GENERAL WORK REQUIREMENTS

1.17.1 The work performed under this contract is to repair the items specified on the Preface Sheet of this PWS. The work encompasses the disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing actions required to return the item to a serviceable condition.

The work shall be accomplished IAW documents as specified in Appendix B. Additional TOs, directives and other publications listed in Appendix B will be used as guidance to support the repair stipulated in this PWS.

1.17.2 When a particular repair is constrained for lack of repair materials that are not, and shall not be immediately available, the Contractor may request authorization to cannibalize subassemblies or parts between failed inducted assets in order to expedite repairs. Cannibalization requests shall be sent to the PCO for approval through the Equipment Specialist. Such cannibalization actions should only be considered upon exhaustion of all other sources of repair materials. The Contractor shall not initiate any cannibalization action unless such action shall satisfy all repair material requirements for the item in question. The Contractor shall not remove any piece parts from serviceable units. The Contractor shall replace, at the Contractor’s expense, all cannibalized subassemblies with repaired or new subassemblies and replace all cannibalized parts with new parts. The Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any subassemblies or parts from any inducted end item.

The Contractor shall not condemn cannibalized end items or subassemblies without prior approval. The Contractor shall maintain configuration control of these items at all times.

Exchanges should not cause damage to government property, loss of warranty, or cause the Government to incur any additional costs.

1.17.3 NSNs and Part Numbers are subject to change as the baseline changes at the system level.

Such configuration changes may drive Contract Line Item Number (CLIN) additions and/or deletions, as mutually agreed in writing between the government and the Contractor. Form, fit, function and interface (F3I) capabilities shall not be changed, modified, or altered except when approved by Government Configuration Control Board (CCB) and an Engineering Change Proposal (ECP) has been submitted by the Contractor and approved by the Government. In addition, it typically describes how the proposed change will be implemented along with providing estimated schedules and associated costs.

1.18 SPECIFIC WORK REQUIREMENTS

1.18.1 Receipt and Handling: The Contractor shall perform a receiving visual inspection upon receipt for any shipping or packaging damage. Items received which are damaged, misidentified, misdirected, or incomplete shall be reported through WebSDR. If disposition is not received than contractor shall notify the PCO, with the WebSDR information

1.18.2 Inspection: The Contractor shall inspect each item for serviceability/repairable condition as part of repair, unless called out in Appendix E. Contractor’s inspection and repair documents shall reflect all inspections/repair steps required for each specific part.

1.18.3 Basic repair requirements: The Contractor shall provide the necessary labor, materials, parts, facilities and equipment required to disassemble, analyze, troubleshoot, repair, and test assets, assemblies and/or parts that are maintained or repaired under this contract. These services also include alignment, adjustment, calibration, testing, movement, storage and reporting status related services to the repair and return of items to the users. Qualification and training of technicians is the responsibility of the contractor. Work performed under this work specification includes all actions necessary to ensure that the repair activity returns the serviceable end item with the same form, fit, function, and testability to the Government, including updating to the latest hardware/software configuration approved and funded by the government. The extent of repair required to assure a serviceable end item efficiently serves its intended purpose shall be determined by the inspection, test, bench check, and required disassembly. Repaired items shall pass all OEM specifications, validated by the Special Test Equipment final acceptance test.

Any component parts that do not meet specified inspection requirements, or if there is any doubt as to its serviceability or longevity shall be replaced at the Contractor’s expense. This includes any part requiring replacement due to catastrophic failure, fatigue failure, or normal deterioration.

1.18.4 If different categories of repair are cited in the contract, these categories will be listed in this PWS as Appendix E - Category of Repair Descriptions. If there is no Appendix E, the contract makes no distinction between categories of repair.

1.18.5 If the TO does not address the repair of consumable parts, this part shall be replaced with a new part.

1.18.6 In the case of utilizing a developed repair for salvaging a recoverable part, Contractor shall propose their repair procedure along with substantiating documents for evaluation and possible approval. This request for evaluation must be submitted to the cognizant engineering office for approval through the PCO. The Government will not be responsible for any costs associated with development of any repair procedures unless those procedures have been negotiated and approved by the PCO.

1.18.7 Over and Above: When the Contractor identifies work that is within the general scope of the contract, but not covered by the Line item(s) for the basic work under the contract, Contractor shall submit a proposal to the PCO outlining cost of any man hours and parts required to complete the action. In the case the Government has a request that is deemed to be Over and Above, they PCO will provide a statement of work requestion a proposal. In either case work should not proceed until a funded Modification has been awarded.The Contractor shall execute Over and Above at the request of the PCO in the following areas: surge operations, any required proposals, missing components, and as requested or directed by the PCO. Over and

Above repairs will only be considered for work discovered during the course of performing maintenance and repair efforts that are:

1. Within the general scope of the contract; and

2. Not covered by the line item(s) for the basic work under the contract

1.18.7.1 The Contractor shall complete a supply discrepancy report using webSDR for missing parts within two (2) calendar days after the asset is removed from the shipping container and shall be reported to the PCO through the ACO. The Contractor shall obtain approval from the PCO prior to performing over and above work or work outside of scope.

1.18.8 End Item Identification and Marking: The Contractor shall ensure each repaired end item is permanently and legibly marked with the end item part number, serial number, and Contractor's identification. This identification shall include the Contractor's CAGE and the date of repair. The identification shall be permanently affixed to the end item IAW Technical Order 00-25-260, Asset Marking and Tracking item Unique Identification (IUID) Marking Procedures.

1.18.9 Item Unique Identification (IUID) of Government Property: For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). The Contractor shall ensure all assets subject to marking are recorded in the DoD IUID Registry.

1.18.10 Quality Acceptance and Processing:

1.18.10.1 Quality acceptance of each end item shall be performed prior to packaging and transportation.

Quality acceptance shall be performed by DCMA at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package throughout the life of the contract.

1.18.10.2 Following quality acceptance by DCMA QAR, the Contractor shall notify the Production Management Specialist (PMS) via email of the completion of repaired end-items. The contractor shall ship each asset in accordance with Ship to Instructions provided in the Order for the asset’s repair. Within one (1) business day of shipment, the Contractor shall provide proof of shipment through delivery of an acceptance in CAVAF under Proof of Shipment. The Proof of Shipment shall include the carrier and tracking number.

1.18.11 Preservation, Packaging, and Packing:

1.18.11.1 The Contractor shall package the items IAW the Air Force Material Command (AFMC) Form 158 (Packaging Requirements).

1.18.11.2 The Contractor shall ship assets IAW the AFMC Form 158, preservation, packaging, and packing requirements stated in the contract. The term “Preservation, Packaging, and Packing” is to mean the entire package; this includes, but is not limited to the assets’ wraps, barriers, cushioning, blocking, bracing, and unit intermediate containers.

1.18.12 Asset Damages: The Contractor shall initiate a Supply Deficiency Report (SDR) in accordance with DLM 4000.25, Vol. 2, Chap. 17, and Reporting of Supply Discrepancies upon receipt of assets received in other than the contracted packaging requirements (coded data or Special Packaging Instructions (SPI) drawings). The PCO may authorize the following exceptions to these requirements when no damage has occurred:

1. Items packaged before the current SPI date.

2. An alternate pack may be used, provided the prime ALC approves and issues a deviation number, which would be annotated on the exterior container.

3. The next larger size fast pack, PPP-B-1672, type I or type II may be used for shipments with priorities 01-08 with approval.

4. The use of the next larger standard pack container for unserviceable items.

1.18.13 Shipping Documentation and Delivery:

1.18.13.1 The Contractor shall ensure that all items shipped are marked with the appropriate condition code.

1.18.13.2 The Contractor shall ensure the appropriate tag is attached showing the actual condition of each item shipped:

1. Serviceable tag is DD Form 1574/1574-1 (Yellow).

2. Unserviceable (repairable) tag is DD Form 1577-2/1577-3 (Green).

3. Unserviceable (condemned) tag is DD Form 1577/1577-1 (Red).

1.18.13.3 Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

1.18.13.4 Items repaired as a result of a confirmed quality deficiency shall be shipped at the Contractor’s expense.

1.18.14 Reusable Containers: Contractors shall maximize the use of reusable containers by reclaiming and reusing containers marked as “Reusable Container” for the return of assets to the contract designated activity. When shipping containers are received that meet the requirements of the AFMC Form 158, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158. Contractor shall do a webSDR report when assets are received incorrect or containers damage beyond use to receive new replacement containers.

1.18.15 Manufacture/Procurement of Containers: Manufacturing or procurement of fiberboard or wood containers and the costs associated with these functions shall be in accordance with the terms of the contract. Special design containers or fixtures of metal or plastic construction shall not be manufactured or procured without prior approval of the program manager/item manager.

Negotiation shall be conducted through the applicable ACO.

1.18.16 Excess Material: The Contractor shall package any Government owned material being reclaimed by the Government which is excess to contract fulfillment in accordance with contract terms. Packaging instructions for material not covered in the contract shall be obtained from the

PCO.

1.19 SPECIAL REQUIREMENTS

1.19.1 Reliability and Maintainability (R&M) Requirements: The Contractor shall meet R&M requirements. R&M requirements will be met when the system/sub-system/component has passed all tests required by applicable TOs, drawings, specifications and regulations.

1.19.2 Environmental Stress Screening (ESS): The Contractor shall only be required to perform Environmental Stress Screening if expressly required in the individual technical order or OEM repair instructions.

1.19.3 Electrostatic Discharge (ESD) Control Requirements: All electrical/electronic items containing components in Federal Stock classes 5905, 5955, 5961, 5962, 5963, and 7042 are classified as ESD controlled items. (Reference MIL-HDBK-773, Paragraph 5.1). The Contractor shall handle, replace, and package such items according to MIL-STD-1686C and MIL-HDBK- 263B.

1.20 SAFETY AND HEALTH REQUIREMENTS

1.20.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the (ACO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two (2) business days, for any damage to government property less than $500,000.00 during the execution of the contract.

1.20.2 Mishap notifications shall contain, as a minimum, the following information:

1. Contract, Contract Number, Name and Title of Person(s) Reporting

2. Date, Time and exact location of accident/incident

3. Brief Narrative of accident/incident (Events leading to accident/incident)

4. Cause of accident/incident, if known

5. Estimated cost of accident/incident (material and labor to repair/replace)

6. Nomenclature of equipment and personnel involved in accident/incident

7. Corrective actions (taken or proposed)

8. Other pertinent information

1.20.3 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

1.21 PRODUCTION SURGE PLAN/CAPABILITY ANALYSIS PLAN

1.21.1 In the event that the Department of Defense (DoD) experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge, reference DFARs 217.208-70 and DFARs 252.217.7001), and invokes surge: The Contractor is willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. The Contractor is required to provide the Government a surge plan IAW (DID) DI-MGMT-80969. A CDRL and DID are associated with the surge requirement. After being notified of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders. The Contractor may do one or more of the following to fill the demand:

1. The Contractor shall maintain a certain level of safety stock of components to draw from to perform additional repair.

2. Add additional shifts to increase production within the Contractor and with suppliers.

3. The contractor shall work with the various manufacturing sites and their supply chains to expedite production. The contractor shall be notified in advance of, and be given the opportunity to negotiate; any expedite charges that might apply at the time of surge. Contractual requirements for production of this contract are addressed in Part I. The schedule and surge requirements will be on a best-effort basis.

1.21.2 Surge plans have four basic phases (assessment, execution, sustainment, and exit/termination) and the plan associated with the surged items requested need to address those phases. The Government will provide, in writing, the items on contract that are requested to be surged. That request will include the item, the quantity, and timeline with respect to delivery schedule with estimated termination dates when known.

1.21.3 Contractors shall provide a plan that includes the identified surge items, how they are going to meet the requirement, timeline to implement the plan, ability to sustain the surge through termination, identify any limiting factors or supply chain risks that will impact current surge production and future requirements for identified items.

1.22 MISSION ESSENTIAL SERVICES

1.22.1 Mission Essential Services as defined in DFARS 252.237-7023 are not applicable to this PWS.

In the event that Mission Essential Services are determined applicable the Contractor shall prepare for the continuation of essential DoD services during crisis IAW DFARS 252.237-7023.

In a state of emergency, if the Government deems necessary, the Contractor shall provide all services necessary to ensure mission accomplishment. On occasion, services may be required to support an activation, or exercise of contingency plans outside normal duty hours. IAW DFARS 252.237-7023, the Contractor shall develop a contingency plan and furnish a copy to the PCO for those tasks identified as essential to provide reasonable assurance of Continuation during crisis conditions.

1.23 DELIVERY SCHEDULE

1.23.1 The delivery schedule shall be in accordance with the basic contract delivery schedule and definitized on each individual delivery order. The Contractor shall meet the delivery schedule.

The Contractor shall deliver repaired items under this contract to the destination specified within the negotiated delivery schedule of the contract.

1.23.2 Joint Chief of Staff SURGE backorders and MICAPs shall take precedence over the routine schedule.

1.24 INFORMATION REQUESTS

1.24.1 The Contractor shall ensure responses to requests for information and data are only provided to customers with a need-to-know in the performance of official duties. All requests between the Government and the Contractor shall go through the PCO.

1.25 REPORTING REQUIREMENTS

1.25.1 Contractor shall provide quality, on time reporting in accordance with the reporting requirements specified in the DD Forms 1423s, Contract Data Requirements List (CDRL) of this contract.

1.25.2 In addition, the Contractor shall maintain a document package containing the following documentation for each item produced: (contractor format acceptable)

1. Maintenance Data Sheet

2. Test Data Sheet

3. Quality Acceptance Review Documentation

4. Parts replaced listed by each serial numbered end item repaired

1.25.3 Asset Visibility Reporting: The Contractor shall report IAW Commercial Asset Visibility Air Force (CAV AF). The Contractor shall submit data IAW CAV AF Statement of Work, CAV AF Users Guide, and IAW (DID) DI-MGMT-81838 within 24 hours of change in Condition Code (receipt, induction, completion, or shipment).

1.25.4 Government Property Inventory Property: Contractor shall provide in Microsoft Excel (.xls or .xlsx compatible) format.