PWS.pdf

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Performance Work Statement for

Powered Inertia Reel Device Automatic Deployment Unit

Purchase Request: FD2060-24-00037

13 October 2023

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1.0 Description of Services: This Peformance-Based Work Statement (PWS) is for the repair of the powered inertia reel device (PIRD) National Stock Number (1680-99-958-2695MH-P/N:

MBEU205146) and Automatic Deployment Unit (ADU) National Stock Number (1680-99-695- 3410MH-P/N: MBEU201010). These critical components are used on the T-38C ejection seats ensuring safety of flight. The PIRD is located in the center of the seat back just below the headrest. The inertia reel fulfills two functions: (1) it acts like the shoulder belt in a car, restraining the pilot against a 2gx forward (-x) motion. (2) Upon ejection, it retracts the pilot to an upright posture to minimize the possibility of spinal damage due to spinal misalignment upon catapult ignition.

On the left side of the seat bucket a handle which allows the crew member to manually lock the reel prior to intense maneuvers or landing to prevent possible injuries. Firing of the seat is initiated by pulling one of the ejection Catapult Seat Pull Handles, also known as the ADU mounted on the seat bucket sides. The side pull handles are mechanically linked so that raising one will lift the other as well. Raising the handles actuates a pair of initiators via mechanical linkages.

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to repair components back to serviceable condition for the T-38C Ejection Seat Program. The repair shall be in accordance with applicable Original Equipment Manufacturer (OEM) standards and test requirements and performed by contractor personnel.

1.2 Benefit to United States Air Force (USAF): This repair acquisition will benefit the United States Air Force (USAF) by providing the mandatory repair needed to achieve the Air Force missions and safety of the crew members.

1.3 Background: The T-38C Talon is a twin-engine, high-altitude, supersonic jet trainer used in a variety of roles because of its design, economy of operations, ease of maintenance, high performance and exceptional safety record. Air Education and Training Command is the primary user of the T-38 for joint specialized undergraduate pilot training. The Ejection Seat Program is sole sourced to Martin Baker Co. Ltd located in the United Kingdom. However, the ADU and PIRD is repaired at Martin Baker America located in Pennsylvania. The PIRD and ADU are part of the critical safety items associated with the build and function of the T-38C Ejection Seats.

The primary function of the powered inertia reel device is to retract the straps on the ejection seat so it automatically places the pilot in position to withstand an ejection. The restraint provide support during aircraft maneuvers securing the pilot from being injured.

The primary fuction of the automatc deployment unit is allowing the seat to be raised via a pull handle. The ADU contains a cartridge that is fired upon ejection ensuring the seat bucket remains secure and the pilot can manually release when needed.

2.0 Services Summary

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Performance Objective PWS Reference

Performance Threshold

Quality of repair

4.2.3 Assets shall be repaired in accordance with technical

order TMCR-8601.

Repaired assets shall pass inspection with no more than one failure per contract quarter.

At a minimum, 95% of repaired assets shall pass initial testing. Remaining 5 % (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly.

There shall be no more than one PQDRs and/or QDRs per contract quarter.

Delivery of repair

4.2.4 Repaired assets shall be delivered in accordance with

the schedule defined by the contract/order.

There shall be no more than one late delivery(ies) per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

CAV-AF reporting 4.3.3 The Contractor shall report production in CAV-AF.

The Contractor shall provide data on the actions conducted for each. The Contractor shall report as actions occur daily.

Quality of CDRL deliverable

4.2.1 There shall be no more than one rejection of any

deliverable. There shall be no more than one total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within ten business days of notification of Government rejection.

Receipt of CDRL deliverable

4.2.2 There shall be no more than one late submission(s)

of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

3.0 Government Property: Other than assets for repair, government property is not authorized IAW this PWS. The contractor shall furnish all material and parts necessary for the performance of these services. The Government will provide Contractor personnel access to CAV-AF to perform tasks under the contract/order. Upon completion/termination of the contract/order or

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transfer/termination of Contractor personnel, Contractor shall ensure the system account(s) are closed.

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes unserviceable assets needed for repair.

3.3 Base Support: Not Applicable.

3.4 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.5 Loss of Government Property

3.5.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.5.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5.3 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later https://piee.eb.mil/ https://dodprocurementtoolbox.com/ https://piee.eb.mil/piee-landing/

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than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements: Contractor personnel shall inspect, service test, check, and perform maintenance/repair IAW OEM technical manuals and instructions.

4.1 Period and Place of Performance: The Period of Performance for this effort will be five (5) years consisting of a 1 year Basic and four (4) 1 year annual options. The primary contractor, Martin Baker America, will be the place of performance.

4.1.1 Contract/Order Period of Performance: The period of performance will begin upon contract award. The POP will begin 31 May 2024 and extend 31 My2029.

4.1.2 Place of Performance: These services will be performed at Martin Baker America in Johnstown, PA.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Option Year

Option Year

Option Year

Option Year

DID Title PWS Reference(s)

A001 B001 C001 D001 E001 DI-

MGMT-

81838

NOT 1

Commercial Asset Visibility (CAV) Reporting

4.3.3

A002 B002 C002 D002 E002

DI-PSSS-

81995A

Contract Depot Maintenance (CDM) Monthly Production Report

4.3.3

A003 B003 C003 D003 E003

DI-

MGMT-

80441D

Government Property (GP) Inventory Report

4.3.3

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than one total rejection(s) of deliverables per contract year.

The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery

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date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.3 Quality of Repair: Assets shall be repaired in accordance with OEM technical manual/order TMCR-8601. Repaired assets shall pass inspection with no more than one failure per contract quarter. At a minimum, 95% of repaired assets shall pass initial testing. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly. There shall be no more than one PQDRs and/or QDRs per contract quarter.

4.2.4 Delivery of Repair: Repaired assets shall be delivered in accordance with the schedule defined by the contract/order. There shall be no more than one late delivery(ies) per contract quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

4.2.5 The contractor will not repair any items where the cost of parts exceed(s) 75% of the unit cost; this is considered to be Beyond Economic Repair (BER). Condemnation will be coordinated through the Government Logistics Manager and Contracting Officer. The Contractor will not condemn any component part until approval is received from the Government Logistics Manger and PCO. The Government will coordinate disposition instructions on assets that are determined to be BER. Replacement carcasses will be provided by the Government for those items determined as BER and these replacement will be included in contract repair quantities at no additional cost to the Government. The Contractor has the authority to salvage piece parts from the condemned assets. DoD condemned and scrapped end items will be disposed of through the use of plant clearance procedures and coordinated with the (DCMA) Quality Assurance Representative (QAR). Once determination that the items are BER and to be destroyed, the contractor will demilitarize the item IAW DoD 4160.21-V3, Defense Demilitarization Manual, Demil Code D. This action is to be witnessed and verified by the Company’s Quality Control and the Government QAR assigned to your company. The Government QAR will sign the Government provided BER form for evidence demil has been accomplished. The signed BER form Appendix B will be returned to the Logistics Manager, Production Management Specialist and PCO for file maintenance actions. This will be reported on the contract CAVAF Report as a Scrap in Place and Ship Scrap.

4.3 Repair/Engineering Services: The Contractor shall provide engineering and technical support for the repair services for ADU and PIRD deficiencies and damages arising from Government maintenance, inspections, and mishap operations.

4.3.1 Item Unique Identification

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.1.2 Reporting in IUID Registry

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4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.3.3 Commercial Asset Visibility (CAV) Reporting: The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur. (CDRL A001 -E001, DI- MGMT-81838 NOT 1, Commercial Asset Visibility (CAV) Reporting, (CDRL A002-E002, DI-PSSS-81995A, Contract Depot Maintenance (CDM) Monthly Production Report, (CDRL A003 – E003, DI-MGMT-80441D, Government Property (GP) Inventory Report)

4.3.4 Reserved

4.4 Supply Chain Risk Management: The contractor shall identify, assess, plan for, and mitigate actual or potential threats, vulnerabilities, and disruptions to the Air Force's supply chain throughout the lifecycle to ensure mission effectiveness. The contractor shall inform and include the Government in any mitigations or alterations to the program. The SCRM plan shall address the broad spectrum of supply chain risks that have the potential to: jeopardize the integrity of products, services, people, and technologies; compromise intellectual property; disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and drive materiel cost increases to the program. The contractor shall develop and execute processes for identifying supply chain risks as early as possible; the persistent and comprehensive tracking, monitoring, and re-evaluation of supply chain risks and their corresponding mitigation actions;

and communicating supply chain risks to affected stakeholders and the Government. The contractor shall notify in writing the identified actual and potential supply chain risks. The contractor's SCRM program and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product and/or service. As part of the overall

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SCRM approach, the Contractor shall establish, document and maintain documentation about subcontractors/vendors for all parts that will be used for Government contracts. The contractor shall continuously monitor their sources of supply for unknown, unauthorized, non-certified, or unqualified sources providing parts or services from any sub-tier supplier within the contractor's supply chain. The contractor shall investigate and submit findings to include root causes, impacts and a corrective action.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Service Manager (FSM) has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, sub contracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.2 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or CUI in accordance with DoD 5220.22-M, National Industry Security Program. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.3 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.5 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the

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contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1. Reserved

5.5.2 Reserved

5.5.3 Voluntary Protection Programs (VPP): Not applicable.

5.5.4. Reserved

5.5.5 Department of Labor (DoL) Inspection of Contractor Operations. No work will be performed on a government installation for this repair effort. Thereofore, the DoL inspecation does not apply.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Quality Progam Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. The contractor has an established Quality Control Plan in place which they adhere to per OEM technical requirements.

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about

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Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip http://www.state.gov/j/tip

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6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

32 CFR

Part 117

National Industrial Security Program Operating Manual

(NISPOM).

February 24, 2021 Entirety

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH) March 19, 2005 Entirety

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012 Entirety

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual November 3, 2008 Entirety

Public Law 91- 596 as amended by Public Law 101-

Occupational Safety and Health Act of 1970 December 29, 1970 as amended through January 1, 2004

Entirety