PWS.pdf

STATEMENT OF WORK

1 GENERAL REQUIREMENTS

This is a commercial non-personal services contract to perform Health Fitness Classes for the Federal Law Enforcement Training Centers (FLETC), Charleston, SC.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Health Fitness Contractor who, in turn is responsible to the Government.

1.1 Background: The FLETC is located on the Federal Enclave, site of the former Charleston Naval Base, North Charleston, SC. The Charleston FLETC facility is responsible for providing basic and advanced law enforcement training programs as well as a variety of support services to various Partner Organizations (POs). The activities identified here are for the purposes of providing quality of life to the students and staff personnel during off duty time.

1.2 Description of Services: The Contractor shall furnish all management, personnel, and sound system necessary to perform the recreational aerobics instruction and exercise classes addressing the major, minor muscle groups of the human body to include but not limited to, Pilates, Cycle, Zumba, Body Sculpt, ABS, Functional Fitness and Yoga classes for students and staff at the FLETC. The Contractor shall conduct the aerobic classes operation in conformance with the general industry practices and observances of aerobic activities. The contractor shall be responsible for any and all licensing and fees (trademark or otherwise) associated with providing aerobic instruction.

1.3 Contractor’s Quality Control Program: The Contractor shall submit their Quality Control Plan to the Government.

1.4 Government Inspection: The Government appointed primary Contracting Officer Representative (COR) is required to ascertain whether or not the Health Fitness Classes are at an acceptable level and in conformance with the provisions of this contract.

It is the Government’s intent to assure compliance with the Contractor’s Quality Control Plan, once approved. In so doing, the COR, Alternate COR (if applicable), and/or the CO shall monitor the classes. The COR has oversight responsibility for all aspects of this contract and the vendor shall comply with all aspects of this contract.

1.5 On-Site Class Coordinator: Designate in writing, the name(s) of the on-site Class Coordinator and Alternate Class Coordinator, the telephone number(s) at which contact may be made at all times, and the assigned normal area of responsibility. The CC shall be responsible for the overall management and coordination for the work required under this contract. As designated in writing by a competent authority, the CC shall be the central contact point with the Government. The Contractor shall include in the designation letter any limitations on the CC's ability to bind the Contractor to changes and adjustments. The CC may be authorized to act in a dual capacity as CC and/or instructor.

1.6 Instructor Minimum Qualifications

1.6.1 Certified in American Heart Association, American Red Cross CPR or American Safety & Health Institute: Provide proof of certification for all instructor personnel assigned to conduct aerobic classes no later than five (5) calendar days in advance of commencement of on-site work. Should instructor replacement be required, evidence of certification shall be provided prior to conducting class.

1.6.2 Instructor Class Certification: Provide proof of certification for all instructor personnel identifying the classes that they will be conducting no later than five

(5) calendar days in advance of commencement of on-site work. Should instructor replacement be required, evidence of certification shall be provided prior to conducting class.

2 DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

TERM DEFINITION

Class Coordinator (CC) The Class Coordinator shall be responsible for the overall management and coordination for the work required under this contract. As designated in writing by the contractor, the CC shall be the central contact point with the Government.

Contract A written mutually binding legal agreement between two or more parties that is enforceable by law.

Contracting Officer (CO) An agent of the Government with the authority to enter into, administer, and terminate contracts and make related determinations and findings. Only the CO can enter into a contract and modification agreement binding on the Government.

Contracting Officer Representative (COR)

An agent of the Government who is responsible for interacting with the Contractor primarily involving the review of technical documentation and information to ensure compliance to contractual requirements. The COR has no authority to approve contractual changes.

Contractor An entity, public or private, providing the services specified by the Government and described in this solicitation or in the subsequent award document administered by the Government.

Government-Furnished Property

(GFP)

Facilities, equipment, and supplies in the possession of the Government or acquired by the Government and subsequently made available to the Contractor for performance of work under this Contract.

2.2 ACRONYMS

CC Class Coordinator CO Contracting Officer COR Contracting Officer Representative FLETC Federal Law Enforcement Training Centers GFP Government Furnished Property, Equipment, Information, or Services

3 GOVERNMENT FURNISHED PROPERTY AND RESPONSIBILITIES

3.1 The Government shall supply a location to conduct recreational aerobic classes. Scheduled official training classes and aerobics classes will not share the same location unless the Physical Techniques Branch management deems the shared use of the room will not be detrimental to training. Training classes have priority use of the facilities over aerobic activities at all times. Every attempt will be made to minimize disruptions to the aerobic classes. This includes lunchtime, evening and Saturday aerobics classes. Disruptions may include shared use of the specific location, re-location of the aerobic classes as needed, along with other unplanned issues which may arise with little or short notice.

3.2 The Government agrees to supply the necessary exercise equipment and supplies to support the recreational aerobic classes except personal use items, i.e. yoga mats. The Contractor shall make provisions for all required material, and equipment inventories to be conducted during the first five (5) business days of the contract. The Contractor shall coordinate these inventories with the COR so those appropriate representatives may be present for all inventories. The Contractor shall sign receipt for the items on form upon completion of the inventory. Responsibility for performance of the services covered shall also pass to the Contractor at that time.

4 CONTRACTOR FURNISHED PROPERTY AND RESPONSIBITIES

4.1 Sound System: To include the sound systems, the associated components and all music in support of the aerobics classes.

4.2 The Contractor agrees to provide participant logs to the COR identifying classes offered, class date and time of occurrence, number of student and staff participants, and instructor name.

5 SPECIFIC TASKS

5.1 Basic Services: Provide responsive coordination, management expertise and the sound system necessary to perform the aerobics instruction and exercise classes addressing the major, minor muscle groups of the human body to include but not limited to: Pilates, Cycle, Zumba, Body Sculpt, ABS, Functional Fitness and Yoga classes for students and staff at the FLETC.

5.2 Instruction Requirements

5.2.1 The instructors shall be required to comply with the following:

a. Arrive not less than 15 minutes prior to scheduled class time.

b. Set-up classroom for aerobics classes (Exercise equipment, music, training materials and any handouts are in place, available, and ready for the interested users to participate.)

c. Prepare and complete participant logs for each class taught to include class name, date and time of class, number of students and staff participants. The participant logs shall document the services performed and is required to be submitted for vendor payment.

d. Properly dispose of any waste products or materials generated during class operation.

e. The Contractor will provide customer feedback surveys to the Government monthly.

5.2.2 WORK SCHEDULE. Each one hour classes shall be scheduled NTE 5 hours per week. Any deviations from the specified work schedule must be pre-approved by the COR/ACOR. Requests for work schedule changes will be submitted not less than 15 days in advance of required change. The contractor agrees to provide revised work schedule to the COR/ACOR not less than 15 working days before the start of the new month. The work schedule will clearly identify the type of class along with the days and times of class occurrence during the month.

DAYS EVENING TIME

MONDAY - FRIDAY NTE 5 Hours Per Week

5.2.3 MONTHLY CLASS SCHEDULE. All class schedule changes or changes to the content or direction of the recreational aerobic classes must be pre-approved by the COR/ACOR. Any requests for class schedule changes will be submitted not less than 15 days in advance of required change. The contractor or their representatives have no authority to alter class schedules and hours without prior approval from the COR/ACOR.

The contractor agrees to provide a monthly recreation class schedule to the COR/ACOR not less than 15 working days before the start of the new month. The class schedule will clearly identify the type of class along with the days and times of class occurrence during the month.

6 DELIVERABLES

DELIVERABLES FREQUENCY COPIES MEDIUM SUBMIT

TO

1.3 CONTACTOR

QUALITY CONTROL

PLAN

Ten (10) days after the award; when updates have been added; and ten

(10) days after option exercise..

1 ORIGINAL HARD

COPY

CO

COR

5.2.1 (c) PARTICIPANT

LOGS

MONTHLY

Whenever a class is in session, a participants log is completed.

1 ORIGINAL HARD

COPY COR

5.2.1 (c) MONTHLY

INVOICE

MONTHLY

Eight (8) days after the month has ended.

1 ORIGINAL MS OFFICE CO

COR

5.2.1 (e) CUSTOMER

FEEDBACK FORMS

MONTHLY

Eight (8) days after the month has ended.

1 ORIGINAL HARD

COPY COR

5.2.3 MONTHLY CLASS

SCHEDULES

MONTHLY

Fifteen (15) working days before the start of the new month.

1 ORIGINAL MS OFFICE COR

7 ATTACHMENTS

1 Participant Log 2 Customer Feedback Survey