PWS.pdf

PR: FD2060-22-00076 PWS 1

Distribution Statement: C

Performance Work Statement (PWS)

For

Repair of ALR-56M Non-Crystal Oscillators and Frequency Converters

Purchase Request: FD2060-22-00076

09 February 2022

DISTRIBUTION STATEMENT C: Distribution authorized to the U.S Government Agencies and their contractors only, due to critical technology, date of determination:15 Oct 2018. Other requests shall be referred to AFSC/PKABB, 236 Byron St STE 19A; Robins AFB GA 31098- 1670. Questions concerning technical content should be directed to 408 SCMS/GULB, 460 Richard Ray Blvd, STE 200, Robins AFB GA 31098-1813.

WARNING – This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751 et seq.) or the Export Administration Act of 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties.

HANDLING and DESTRUCTION NOTICE – Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

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1.0 Description of Services

This Performance Work Statement (PWS) describes the services required to provide spares, quality repair or modernization of items negotiated under this contract. and provide engineering services, relating to the items, as required. The contractor shall also provide accurate and prompt transactions reporting in Commercial Asset Visibility – Air Force (CAV-AF) and all other Contract Data Requirements List (CDRL). This PWS defines workflow, quality control, configuration control, and data item submittals. The purpose of this document is to define the necessary repair and testing to ensure that each end item is in serviceable condition prior to return to Government supply and that the end item efficiently serves its intended purpose. The Contractor shall provide a prompt response to Mission Impaired Capability-Awaiting Parts (MICAP) and SURGE requirements in addition to establishing and maintaining Contractor Manpower Reporting.

1.1 Objective(s): The contractor shall repair items to the latest configuration and perform timely and accurate reporting in Commercial Asset Visibility AF (CAVAF). The objective of this effort is to award a contract which results in the contractor providing accurate and timely repair of quality products, timely and accurate data deliverables, as well as notification pertaining to any production or Diminishing Manufacturing Sources and Material Shortages (DMSMS) problems, and delivery schedule problems. Additionally, the contractor shall provide timely response to MICAP and Surge requirements.

1.2 Benefit to United States Air Force (USAF): This Performance-Based Work Statement establishes the procedures that will be utilized to have ALR-56M Advanced Radar Warning Receiver (ARWR), Non-crystal Oscillators, NSN 5963-01-362-9731 P/N 330376-101 and Frequency Converters, NSN 5955-01-362-4598 P/N 330373-101, repaired and returned to the Air Force to meet user demands and performance requirements. The contractor shall maintain the defined workflow of accurate repair while meeting the repair Turn Around Times (TAT) of routine, SURGE, and MICAP requirements, maintaining quality control and configuration control along with providing prompt and accurate transaction reporting in CAVAF. This document defines the necessary repair and testing to ensure that each end item is in serviceable condition prior to return to government supply and that the end item efficiently serves its intended purpose.

1.3 Background: The Non-crystal Oscillator and Frequency Converter are essential for the support of the ALR-56M Weapon System installed on the F-16C/D and C-130J aircraft. The Non-crystal Oscillator and Frequency Converter are critical to the overall functionality of the electronic warfare system in which it resides. Past experiences with these parts reveal that it is difficult to meet the military environmental requirements called out in the specifications. Also, the test requirements for ALR-56M components are quite extensive and must be performed as specified to maintain the relatively high field reliability of the ALR-56M Radar Warning Receiver. This repair requires specific knowledge and skills.

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2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of Repair 4.4.1 Repaired assets shall pass DCMA inspection with no more than one failure per contract year.

At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt.

This metric will be calculated monthly.

There shall be no more than two PQDRs and/or QDRs per contract year.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government Furnished Material (GFM) or Government Furnished Equipment (GFE) other than the end item to be repaired is not authorized IAW this PWS beyond providing unserviceable assets. However, the Contractor may retain and use components cannibalized from assets that are determined to be Beyond Economical Repair (BER), for repair support related to this contract at no additional cost to the Government. Other than the conditions defined, Contractor shall furnish all material and parts necessary for the repair of the end item.

3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and

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tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract /order is for basic year period and four ordering periods.

4.1.2 Place of Performance: The place of performance for this contract will be exclusively not on a U.S. Government installation. These services shall be performed at the contractor’s facility.

L3 Technologies, Inc. DBA NARDA-MITEQ Division 435 Moreland Road

HAUPPAUGE, NY 11788-3926

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81838 Commercial Asset Visibility (CAV) Reporting 4.3.3 A002 DI-PSSS-81995A Contract Depot Maintenance (CDM) Production

Report 4.3.3

A003 DI-MGMT-80441D Government Property Inventory Report 4.3.3, 4.3.3.1 A004 DI-MGMT-81803 IUID Marking Plan 4.3.2.1 A005 DI-MGMT 81804 IUID Verification Report 4.3.2.2 A006 DI-MGMT-81949 Diminishing Manufacturing Sources and Material

Shortages (DMSMS) Implementation Plan 4.3.5

A007 DELETED DELETED

A008 DI-MGMT-81832 Counterfeit Prevention Plan 4.3.4

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A009 DI-NDTI-80603A Test/Inspection Report 4.4.7

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than three (3) total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one (1) or more technical errors or three (3) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within five (5) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area Workflow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than one (1) late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair Services

4.3.1 Item Unique Identification. The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252.211-7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry.

4.3.2 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.2.1 IUID Marking Plan: The Contractor's IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the system specific engineer prior to implementation. This applies only to items that are not already properly marked.

(CDRL A004, IUID Marking Plan, DI-MGMT-81803)

4.3.2.2 IUID Marking Activity and Verification Report: The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item's Data Matrix Symbol Quality. (CDRL A005, IUID Verification Report, DI-MGMT 81804)

4.3.2.3 Reporting in IUID Registry

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4.3.2.3.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.2.3.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.3 Commercial Asset Visibility-Air Force (CAV-AF): Commercial Asset Visibility-Air Force (CAV-AF): The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur. [CDRL A001, Commercial Asset Visibility Air Force (CAVAF), DI- MGMT-81838; CDRL A002, Contract Depot Maintenance (CDM) Production Report, DI- PSSS-81995A; CDRL A003, GFM Requisition and Inventory Report DI-MGMT-82128]

4.3.3.1 Government Property Inventory Report: The contractor shall perform an annual 100% physical inventory. The annual period of performance for the contractor to accomplish the required action shall be one year starting from the date of award. All results, findings and corrective actions of any annual physical inventories shall be provided to the Government 21 working days after the one year mark. – [CDRL A003 Government Property Inventory Report, DI-MGMT 80441D]

4.3.4 Counterfeit Prevention Plan: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory [(CDRL A008, Counterfeit Prevention Plan, DI-MGMT-81832)].

4.3.5 Obsolescence and Diminishing Manufacturing Sources (DMS) for Hardware: The Contractor shall be responsible for the management and resolution of all obsolescence and Diminishing Manufacturing Sources (DMS) issues affecting the items on this contract. This shall include, but is not limited to, market surveillance/awareness, failure and trend analysis, all Non-Recurring Engineering (NRE) development work, and new hardware acquisition. [(CDRL A006, Diminishing Manufacturing Sources and Material Shortages (DMSMS) Implementation Plan, DI-MGMT-81949)]

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4.3.6 Test Teardown and Evaluation (TT&E). The vendor will be allocated no more than fifteen

(15) days to conduct TT&E. TT&E will be used to determine the repairability of each item. If an item is determined to be No Fault Found (NFF) the item shall be returned properly identified as serviceable. If an Item is deterimed to be BER, the item shall be subject to setion 4.6 of this PWS. For SURGE/MICAP items the total TT&E and repair time must be IAW 4.4.4.2 of this

PWS.

• A diminishing manufacturing sources or material shortages component (DMSMS component) is a component or material, intended to be incorporated directly into an end item specified to be delivered under the purchase order or contract that is unavailable from all manufacturers known to the Contractor, in the quantity necessary to comply with the delivery terms of the purchase order or contract.

• Within five (5) days of the Contractor’s discovery that one or more of the components or materials intended to be incorporated directly into an end item specified to be delivered under the delivery order or contract is a DMS component, the Contractor shall notify the Contracting Officer in writing. The notice shall identify the part number, national stock number, and nomenclature of each DMS component.

• When the Contractor identifies an item(s) to be a DMS component, the Contractor shall be required to find a suitable substitute. When a suitable substitute has been identified, the Contractor shall notify AFLCMC/WNYE ALR-56M. The Contractor shall also submit an engineering change proposal (ECP) following ECP submission procedures outlined in Upon Government concurrence, the Contractor shall be able to purchase new item and use in the repair process. A 45 working day relief window will be given if assets cannot be cannibalized to support the supply chain until the ECP is approved. Contractor must request relief through the PCO.

4.4 Repair Activities Required. Repair is defined as all activites in addition to TT&E that are required to ensusre a failed asset is returned in a serviceable condition. Repairs shall be completed in an environmentally controlled facility to the extent deemed necessary by the Contractor to ensure the highest quality product IAW accepted industry standards and practices and/or approved repair procedures/specifications. Repaired assets shall be returned to the Government within prescribed Turnaround Time (TAT) in like new, operation condiditon.

4.4.1 Quality of Repair:

Repaired assets shall pass DCMA inspection with no more than one failure per contract year.

At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly.

There shall be no more than two PQDRs and/or QDRs per contract year.

4.4.2 Surge Repairs: Surge (Project Code: 9 or GJ) is the repair term used to classify items of the highest wartime priority.

4.4.3 MICAP Repairs: MICAP (Project Code: N, JA, 1A, or 700) is the term used to classify items of highest priority.

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4.4.4 Delivery of repairs

4.4.4.1 Non-SURGE/MICAP: The repair TAT for the repair Non-SURGE/MICAP will be a total of forty five (45) days, fifteen (15) days for TT&E and thirty (30) days for repair. There shall be no more than 10% late delivery(ies) per contract year. The contractor shall provide written notice of inability to meet monthly availability for non-SURGE/MICAP repairs at least 30 days in advance, providing a detailed explanation for the delay, the latest estimated completion date, and a plan for repair completion. Should contractor find carcasses with a long lead time for material procurement required for the repair, the contractor is to contact the PCO/ACO/Program Office for disposition or direction. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

4.4.4.2 SURGE/MICAP: Contractor shall provide timely delivery for 100% of the Surge/MICAP requirements. The contractor shall deliver an asset to fill SURGE and MICAP requirements within 20 days, to include TT&E, of being notified by the Government that there is a SURGE or MICAP requirement.

4.4.4.3 Workload Priority:

a. Surge

b. MICAP

c. All other repairs.

4.4.5 Production Problems: For the purpose of resolving production problems that would prevent achievement of production targets as they occur, the Contractor shall report them to the Administrative Contracting Officer (ACO), Procuring Contracting Officer (PCO) and Government IPT PM. The PCO will coordinate with system pertinent Engineering office for resolution.

4.4.6 Inspection of Repairs: All repaired end items shall be final inspected by the Contractor’s Quality Assurance Department, or designee, and submitted to the Government Quality Assurance Representative (QAR) for Certified Quality Auditing (CQA) and Acceptance at Origin on a Material Inspection and Receiving Report submitted in Wide Area Work Flow (WAWF). Upon completion of all inspections, all ports, vents, and openings shall be covered with plugs, caps, or sealed in plastic bags to prevent entry of foreign matter or contamination into the end item.

4.4.7 Acceptance Testing: The contractor shall perform acceptance testing on 100% of units that undergo any degree of repair. Testing shall be performed in accordance with the government approved ATP or the government approved test specification. Acceptance Test Data Reports shall be provided as required by CDRL. [CDRL A009, Test/Inspection Report, DI-NDTI- 80603A]

4.5 Configuration Management:

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The Government will maintain configuration management control of the items associated with this contract. The Contractor shall work closely with the Government to ensure the integrity and compatibility of the system, subsystem, assembly, and subassembly for each end item, as applicable.

4.5.1 Configuration Control: The Contractor shall not incorporate any engineering changes to the end item that will affect form, fit, or function of the end item prior to obtaining approval from the system pertinent Engineering office through the PCO. Any changes made without written approval from WRALC shall require removal at Contractor’s expense.

4.6 Condemnation (Items Beyond Economical Repair): Items received by the contractor that are deemed to be Beyond Economical Repair (BER) due to acts of God or gross negligence on the part of the Government, will be brought to the attention of the Defense Contract Management Agency (DCMA) ACO with a copy to the AFSC/PZABB PCO, for resolution. Requests for condemnation shall be submitted in writing through the ACO to the PCO within five (5) workdays of discovering the potential need to condemn. The Government IPT will have final approval for all condemnations of items. Condemnation shall not be requested due to non-availability of replacement parts. The Government retains the right to examine any condemned items and test results for any items after the contractor submits a condemnation request. The contractor shall notify the PCO and the appropriate system’s Program Manager (in writing) if an item is awaiting examination for an excessive amount of time. Items condemned under provisions of this contract may be replaced by the Government with reparable assets of the same NSN at no additional cost to the Government. All items condemned that contain precious metals and/or all precious metals bearing scrap shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center 74 N. Washington, Battle Creek, MI 49017-3084 for disposition instructions unless other specific instructions are furnished by the PCO. All other condemnation items will be disposed of in accordance with PCO instructions. BER scenarios considered are:

4.6.1 Physical Damage: Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g. crushed, dropped, etc.).

4.6.2 Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

4.6.3 Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

4.6.4 Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

4.6.5 Cost: For the purposes of this contract effort any item for which the repair cost will exceed 75% of the replacement cost shall be submitted to the PCO for BER consideration.

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4.6.6 Cannibalization: Exchange of parts between assemblies and/or subassemblies is authorized with the agreement that the same number of assets are to be returned serviceable, unless the asset(s) is deemed “not repairable” or condemned. Exchange of parts shall not be a reason for condemnation.

4.7 Quality Acceptance and Processing

4.7.1 The Contractor shall establish, document and maintain a quality system that adheres to the requirements of International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation and Servicing and supplement requirements imposed by this contract, as a means of ensuring the end item conforms to specified requirements.

4.8 Packaging

4.8.1 The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

5.0 General Information

5.1 Continuation of Mission-Essential Services during a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations: DoD 5200.2-R, Personnel Security Program, DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and AFI 31-101, Integrated Defense.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22-

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M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.4 Security Clearance: The Contractor shall ensure applicable contractor/subcontractor personnel have security clearance(s) at the SECRET level for proper accomplishment of contract/order requirements. The security clearance(s) shall be obtained in accordance with the Department of Defense (DD) Form 254, Department of Defense Contract Security Classification Specification.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation, including potential or actual unauthorized disclosure or compromise of classified and/or controlled unclassified information.

5.2.6 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.2.7 Access to Government Facilities: The Contractor will not require access to any Government facilities.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within four business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3 Voluntary Protection Program (VPP): Work is being performed exclusively at the Contractor’s facility, so participation in VPP is not required.

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5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF. The multi-functional team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to Government personnel as spelled out in the data Contract Data Requirements List (CDRL). To allow for payment of separately priced data items, the MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements; however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://piee.eb.mil.

5.9 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Plan for Corrective Action

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance. The PCO will set a suspense date and submit the CAR to the Contractor for corrective action. The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT. The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

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7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires the contractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

7.3 Responsible for ensuring personnel, information, system, property, facility and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, and applicable Government regulations.

7.4 Signs and returns a positive PAR within five business days. Signs and returns a negative PAR with corrective action identified by the suspense date. Signs and returns a CAR with a corrective action plan by the suspense date.

8.0 Contractor Performance Assessment Reporting System (CPARS): The total estimated value of the contract exceeds $1,000,000.00; therefore, CPARS reporting is required.

8.1 The MFT will evaluate Contractor performance. The Logistics Manager will, at a minimum, review the PARs and other information contained in the COR Online File to prepare and substantiate the CPAR. CPARS will be updated, at a minimum annually, documenting Contractor performance for the contract/order. More frequent updates may be made, as required, to document a significant improvement or decline in the level of Contractor performance.

8.2 The Contractor shall have input into the CPAR prior to it being finalized. For each reporting period, the Logistics Manager will provide the Contractor a draft CPAR with no ratings, only justifications, to examine for seven calendar days. After MFT review of the Contractor’s response, the CPAR will be coordinated through management up to the Division level. Once approved, the CPAR will be sent to the Contractor via CPARS for the official 60 calendar day review. The Contractor shall have the option to concur or non-concur, with comments, via

CPARS.

8.3 In evaluating the quality of contractor’s performance, the following performance ratings are used in documenting past performance. The areas rated may include: Quality of Service, Business Relations, Management, Cost Control (if applicable), and Schedule.

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Performance Rating

Criteria

Exceptional Performance meets contractual requirements and exceeds many to the government’s benefits. The contractual performance of the element or sub-element being assessed was accomplished with no problems and contractor actions were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the government benefits. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The contractual performance contains some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

PR: FD2060-22-00076 PWS 15

9.0 Appendices

9.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

DoD 5200.2- R

Personnel Security Program 23 Feb 96 Entire

DoD 5220.22-M

National Industrial Security Program Operating Manual

(NISPOM).

February 28, 2006 Change 1 - March 28, 2013

Entire

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH) March 19, 2005 Entire

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012 Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual November 3, 2008 Entire

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970 December 29, 1970 as amended through January 1, 2004

Sec 5-6