PWS.pdf

PACKING, CONTAINERIZATION AND

LOCAL DRAYAGE OF PERSONAL PROPERTY SHIPMENTS

1. GENERAL REQUIREMENTS

1.1 Scope of Work. The contractor will furnish all personnel, equipment, facilities, supplies, services, and materials, except as specified herein as government-furnished, for the preparation of the personal property of Department of

Defense (DOD) personnel for shipment and/or storage and related services through the DPM. Work to be performed will be those services in the Schedules awarded to the contractor as outlined in individual Contract Line Item

Number (CLIN) items. The table in Part 5 shows which tasks normally apply to each type of move. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable. Performance shall be according to the standards contained herein and the directives listed in Part 6.

Place of Performance. The contract areas of performance include the following:

Area I Schedule I (Outbound), Schedule II (Inbound) and Schedule III (Intra-City)

Virginia cities of Norfolk, Portsmouth, Chesapeake, Virginia Beach, Franklin, and Suffolk and counties of

Accomack, Isle of Wight, Northhampton, Southampton, and Surry.

Area II Schedule III (Intra-City)

Virginia cities of Newport News, Hampton, Williamsburg, Poquoson (includes Ft. Eustis, Ft. Monroe, Langley

AFB, and Yorktown (NWS) and counties of James City, Gloucester, and York.

Area III Schedule I (Outbound), Schedule II (Inbound) and Schedule III (Intra-City)

North Carolina counties of Bertie, Camden, Chowan, Currituck, Dare, Gates, Hertford, Northhampton, Pasquotank, Perquimans, Tyrell, and Washington County

1.2 Personnel. The contractor shall furnish adequate supervision, labor, materials, supplies, and equipment necessary to perform all the services contemplated under this contract. The contractor's office shall be staffed at all times during normal working hours with personnel authorized to book shipments and arrange for services under the contract. All contractors shall have available an English reading, speaking, and writing employee at all times during packing and unpacking services.

1.3 Materials. The contractor will provide boxes, cartons, mattress cartons and/or plastic bags (plastic bags may only be used when a direct delivery address has been designated by the origin PPSO), tape, labels, packing lists, filler material, paper pads, wrapping, and any other type material to ensure proper packing for damage free movement. All materials will be new or in sound condition. All previous markings pertaining to any previous shipment will be completely obliterated and all material will be free of any substance injurious to the articles being packed and to the customer. New material will be used for packing mattresses, box springs, linens, bedding, and clothing. Plastic mattress shipping bags will not be used for shipments being consigned to long term NTS.

1.4 Quality Control and Assurance.

1.4.1 Quality Control. The contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. One copy of the contractor's quality control plan shall be provided to the contracting officer as part of the proposal submission.

1.4.2 Quality Assurance. The contractor will provide monthly metrics measuring the Service Delivery Summary

Performance Threshold (CDRL 0012). These statistics will be used in the monthly evaluation of the contractor and also as a part of the annual performance report.

1.5 Application. This PWS contains basic instructions for the packaging, packing, tagging, inventorying, containerziation, marking, loading, storing, unpacking and inspecting of household goods and unaccompanied baggage. This PWS applies to domestic and international Direct Procurement Method (DPM) shipments. It does not apply to domestic or International Through Government Bill of Lading (ITGBL) shipments.

1.6 CONUS to OCONUS UB shipments using Air Mobility Command (AMC) aerial ports. The carrier will provide the actual weight and cube of each shipment after pickup to the ordering officer prior to the PPGBL/BL being produced. Information must be provided within 2 days after pickup.

1.7 Documentation and Reports. The contractor will ensure all the documentation performed by the contractor will be accurate and legible. All invoices submitted for billing to the ordering officer will be complete and display a detailed and accurate account of services performed.

2. DEFINITIONS/ACRNOYMS

Acronym Meaning Acronym Meaning

AMC Air Mobility Command MSL Military Shipping Label

BL Bill of Lading NCWT Net Hundredweight

BLOC Bill of Lading Office Code NTS Nontemporary Storage

CD Contractor Disassembled OCONUS Outside Continental United States

CDRL Contract Data Requirements List PBP&E Professional Books, Papers, and

Equipment

CLIN Contract Line Item Number PBO Packed by Owner

CONUS Continental United States POD Port of Debarkation

CP Carrier Packed POE Port of Embarkation

CPPSO Consolidated Personal Property Shipping

Office

POF Privately Owned Firearms

CU Cube PPGBL/BL Personal Property Government Bill of

Lading/Bill of Lading

CW Containerized Warehouse PPPO Personal Property Processing Office

CWT Hundredweight PPSO Personal Property Shipping Office

DBO Disassembled by Owner PRO Pro-Gear (Professional Books, Paper, and

Equipment)

DD Form Department of Defense Form QAE Quality Assurance Evaluator

DPM Direct Procurement Method RDD Required Delivery Date

DTR Defense Transportation Regulation SDDC Military Surface Deployment and

Distribution Command

FAR Federal Acquisition Regulation SDS Service Delivery Summary

GCWT Gross Hundredweight SF Standard Form

GOC Government-Owned Container SOW Statement of Work

HHG Household Goods TCMD Transportation Control Movement

Document

ITGBL International Through Government Bill of

Lading

TCN Transportation Control Number

JPPSO Joint Personal Property Shipping Office TGBL Through Government Bill of Lading

JTR Joint Travel Regulations TP No. Transportation Priority Number

MSC Military Sealift Command UB Unaccompanied Baggage

This part defines words and terms commonly used in this performance work statement.

2.1 Bluebark. United States military personnel, United States citizen civilian employees of the Department of

Defense, and the dependents of both categories who travel in connection with the death of an immediate family member. It also applies to designated escorts for dependents of deceased military members. Furthermore, the term is used to designate the personal property shipment of a deceased member.

2.2 Call number or Lot number. A locally assigned control number provided by the ordering activity when a requirement for services is placed with the contractor. For inbound shipments, the number is normally assigned when the Personal Property Shipping Officer receives the freight bill or written receiving notice from the contractor.

For outbound or local drayage shipments, the number is normally assigned at the time the order is placed with the contractor.

2.3 Complete Service. The rate bid per each item includes all related services, such as long carry, stairs, elevators, excessive distances, extra pickup, extra delivery, etc., necessary to perform the complete pickup and delivery of the personal property shipment.

2.4 Containerization. The use of containers to unitize cargo for transportation, supply, and storage. Containerization incorporates supply, transportation, packaging, storage, and security together with visibility of container and its contents into a distribution system from source to user.

2.5 Contracting Officer. The Service member or Department of Defense civilian with the legal authority to enter into, administer, modify, and/or terminate contracts.

2.6 Direct Procurement Method (DPM). A method of shipment in which the Government manages the shipment throughout. Packing, containerization, local drayage, delivery, unpacking, storage, and related services are obtained from commercial firms under a contractual arrangement or by the use of Government facilities and employees.

2.7 Drayage.

a. Schedule I - Drayage included applies in those instances when a shipment requires drayage to an air, water, or other terminal for onward movement after completion of the shipment preparation by the contractor. If it is being moved from a residence or other pickup point to the contractor’s warehouse for onward movement by another freight company, carrier, drayage not included applies.

b. Schedule II - Drayage included means delivery of the shipment from destination contractor’s facility or other destination point to the final delivery point as ordered. When shipment or partial removal of items from shipment is performed and prepared for customer’s pickup at destination delivery point, drayage not included applies.

2.8 Employee. A civilian individual:

a. Employed by an Agency (See Agency), regardless of status or grade.

b. Employed intermittently as an expert or consultant and paid on a daily, while actually employed, basis.

c. Serving without pay or at $1 a year (5 U.S.C. § 5701(2), Definitions) (also referred to as “invitational traveler” for temporary duty travel purposes only).

2.9 Government-Owned Containers (GOCs). Government-Owned Containers (GOC) include all exterior wooden shipping containers purchased by the Government or constructed by the contractor for services under a contract.

GOCs include containers meeting the requirements of American Society for Testing and Materials (ASTM) D4169-

01, Standard Practice for Performance Testing of Shipping Containers and Systems, ASTM D5118/D5118M-95, Standard Practice for Fabrication of Fiberboard Shipping Boxes, ASTM D6251/D6251M-01, Standard Specification for Wood-Cleated Panelboard Shipping Boxes, and Military Surface Deployment and Distribution Command

Pamphlet 55-12. GOCs include all wooden exterior-shipping containers purchased by the Government and received by the contractor awarded those services identified in Schedule II, Inbound Services.

2.10 GCWT. Code to designate gross hundredweight.

2.11 Household Goods. See the Joint Federal Travel Regulations, Appendix A

(http://www.defensetravel.dod.mil/site/travelreg.cfm) for uniformed members and the Joint Travel Regulations, Appendix A (http://www.defensetravel.dod.mil/site/travelreg.cfm) for Department of Defense civilian employees for definitions of household goods.

2.12 International. The movement of household goods or unaccompanied baggage between a point in the

Continental United States and a point in an overseas area.

2.13 Intertheater. The movement of household goods or unaccompanied baggage between one overseas theater and another overseas theater.

2.14 Intratheater. The movement of household goods or unaccompanied baggage within one overseas theater.

2.15 Issuing Officer. Only authorized or acting Personal Property Shipping Offices may issue Personal Property

Bills of Lading. Such authorized persons may be military personnel or civilian employees of the government on duty at the issuing office. As stated in 41 CFR §101-41.302-4, accountability for Personal Property Bills of Ladings used by a contractor-shipper remains with the issuing office. The name and title of the issuing officer and the name and address of the issuing office, rather than those of the contractor-shipper must appear on the Personal Property Bills of Lading.

2.16 Item or Article. The terms item and article used in this Regulation are interchangeable. Each shipping piece or package and the contents constitute one item.

2.17 Lot number. See call number.

2.18 Member. A commissioned officer, commissioned warrant officer, warrant officer, and enlisted person, including a retired person, of the Uniformed Services.

NOTE: “Retired person” includes members of the Fleet Reserve and Fleet Marine Corps

Reserve who are in receipt of retainer pay.)

2.19 Member/Employee. Any member of the Government’s uniformed or civilian service.

2.20 Metrics. A statistical measurement of performance.

2.21 NCWT. Code used to designate net hundredweight.

2.22 Outsize Air Cargo. A single item that exceeds 1,000 inches long by 117 inches wide by 105 inches high in any one dimension.

2.23. Ordering Officer. The contracting officer of a using activity or a Government individual who is appointed by the contracting officer authorized to order services under the contract.

2.24. Packaging. The processes and procedures used to protect materiel from deterioration, damage, or both. It includes cleaning, drying, preserving, packing, marking, and unitization.

2.25 Packed by Owner (PBO). Those articles packed in a container by the owner.

2.26 Packing. Assembly of packaged items into a shipping container with necessary blocking, bracing, cushioning, weatherproofing, reinforcement, and marking.

2.27 Personal Property. Household goods, unaccompanied baggage, privately-owned vehicles and mobile homes, as defined in the Joint Federal Travel Regulations and the Joint Travel Regulations.

2.28 Personal Property Shipping Officer (PPSO). The individual designated by appropriate authority to perform assigned traffic management functions at military installations or activities, regardless of whether or not that is the organizational title of the individual. For the purpose of this contract, the term PPSO includes representatives designated to order the services required and to inspect and evaluate those services performed by the contractor for acceptance or rejection.

2.29 Professional Books, Papers, and Equipment for Member/Employee. (Also called PRO or PRO-Gear.) Articles of household goods in a Customer’s possession needed for the performance of official duties at the next or a later destination. Examples of Professional Books, Papers, and Equipment include:

a. The following items are considered PBP&E/Pro-Gear:

(1) Reference material.

(2) Instruments, tools, and equipment peculiar to technicians, mechanics, and members of the professions.

(3) Specialized clothing such as diving suits, flying suits; astronaut’s suits, flying suits and helmets, band uniforms, chaplain’s vestments, and other specialized apparel not normal or usual uniform or clothing.

(4) Communications equipment used by a member in association with the Military Affiliated Radio

System.

(5) Individually owned or specially issued field clothing and equipment.

(6) Government-or uniformed service-owned accountable Organizational Clothing and Individual

Clothing property issued to the employee or member by the Service/DOD COMPONENT for official use.

NOTE: Excluded from PBP&E/Pro-Gear are:

(a) Commercial products for sale/resale used in conducting business,

(b) Sports equipment,

(c) Office furniture,

(d) Household furniture,

(e) Shop fixtures,

(f) Furniture of any kind even though used In Connection With (ICW) the PBP&E (e.g., bookcases, study/computer desks, file cabinets, and racks),

(g) Personal computer equipment and peripheral devices,

(h) Memorabilia including awards, plaques or other objects presented for past performance, (includes any type of going away gifts, office decorations, pictures, etc.)

(i) Table service including flatware (including serving pieces), dishes (including serving pieces, salvers and their heating units), other utensils, and glassware.

Other items of a professional nature that are not necessary at the next/subsequent PDS, such as text books from previous schools unrelated to future duties, personal books, even if used as part of a past professional reading program or course of instruction and reference material that ordinarily would be available at the next/subsequent PDS either in hard copy or available on the Internet.

2.30 Pro Number. The abbreviation of the word progressive and is usually prefixed to an agent’s record numbers on freight bills.

2.31 Quality Assurance Evaluator (QAE). Representative of PPSO, who has been appointed as a QAE, who is responsible for providing technical assistance to the contracting officer in administration of the contract. The QAE must be responsible for inspection and acceptance of materials and services rendered by the contractor.

2.32 Residence. Normally considered to be the home, barracks, or other dwelling of the Service/Agency member.

2.33 Unaccompanied baggage. (See the Joint Federal Travel Regulations and the Joint Travel Regulations, Appendices A for complete definition.) That portion of the member’s/employee’s authorized weight allowance of personal property that is not transported free on a ticket used for personal travel and which is shipped separately from the bulk of the household goods. This shipment may be shipped by the expedited transportation mode. Examples are: personal clothing; professional books and equipment needed on arrival for performance of official duties; pots, pans, linens, and other light housekeeping items;

collapsible cribs, playpens and baby carriages; small radios, portable televisions and small tape recorders;

special equipment required for patients; and other items required for the health, comfort, and morale of the member/employee. (In addition, refer to individual Service/Agency Regulations for specific definition of unaccompanied baggage.)

2.34 Issuing Officer. Only authorized or acting Personal Property Shipping Offices may issue Personal

Property Bills of Lading. Such authorized persons may be military personnel or civilian employees of the government on duty at the issuing office. As stated in 41 CFR §101-41.302-4, accountability for Personal

Property Bills of Ladings used by a contractor-shipper remains with the issuing office. The name and title of the issuing officer and the name and address of the issuing office, rather than those of the contractorshipper must appear on the Personal Property Bills of Lading.

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3. 1 The Government shall furnish the items listed below:

a. Government-Owned Containers (GOCs)

b. DD Form 1796, Receipt of Unaccompanied Baggage

c. DD Form 1299, Application for Shipment and/or Storage of Personal Property, with special order and customs forms

d. DD Form 1384, Transportation Control and Movement Document (TCMD).

3.2 The title to all HHG Type II wooden containers, crates or metal shipping boxes furnished by the Government shall remain the property of the Government.

3.3 Return of Excess Government-Furnished Property. Upon expiration of the contract, the contractor shall return unused Government-furnished forms and supplies to the ordering officer. Returned forms and supplies are to be in good reusable condition.

4. CONTRACTOR FURNISHED ITEMS

Except as provided in Part 3, the contractor is responsible for furnishing all the supplies, materials, and equipment needed to perform the tasks called for in this Performance Work Statement. All contractor-furnished containers become Government property upon their use in Schedule I Outbound, and Schedule II, Inbound. Containers and packing materials provided by the contractor in intra-city or intra-area moves shall remain the property of the contractor. The contractor is required to order and maintain the mandatory specifications listed in Part 6.

5. SPECIFIC TASKS

Tasks and Standards. The contractor shall perform those services awarded in the schedule to meet the requirements of the tasks stated in this part based on the type of move. Tasks by type of move are reflected in the following chart showing which tasks normally apply to each type of move. Specific requirements for each task are described below.

If specific instructions or requirements are not provided, the best available and customarily used commercial practices are acceptable.

TASK OUTBOUND

HHG

OUTBOUND UB INBOUND

HHG

INBOUND

UB

LOCAL

MOVES

Premove Survey X X

Weighing X X X X X

Time Requirements X X X X X

Preparation, Packing, Loading, and

Containerization

X X X

Tagging, Inventorying, and

Packing List

X X X

Appliance Servicing and

Unservicing

X X X X X

Containers and Vehicles X X X X X

Marking Exterior Shipping

Containers

X X

Storage X X X X

Facilities X X X X

Cargo Insurance X X X X X

DPM Delivery, Unloading, and Unpacking

X X X X X

Claims X X X X X

5.1 Premove Survey. The contractor will determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the customer. The survey will be conducted at a time and date mutually agreed upon between the contractor and the customer. Any pack/pickup date changes will be coordinated with the ordering officer.

5.2 Weighing.

5.2.1 The gross, tare, and net weight of all shipments shall be determined through use of scales properly certified by a state inspector of weights and measures in accordance with the regulations of the state or district having legal jurisdiction over the scales. Personnel designated to operate scales shall be licensed or otherwise qualified as weigh masters if required by the state, commonwealth, or district. When a metric scale is utilized, the contractor will use 1 kilogram per 2.2 pounds for conversion.

5.2.2 When scales are not available or their use is not practical, the application of a constructive weight of 7 pounds per cubic foot will be used provided prior written approval is obtained from the ordering officer. (See paragraph

5.2.11 for constructive weight of PBP&E.)

5.2.3 When PBP&E are included as part of the shipment, the weight of each item individually described on the inventory shall be entered on the same line of the inventory next to the description. The total weight of such articles shall be annotated separately on the inventory and packing list. The PBP&E weight will be obtained using bathroom or platform type scales. If it is not possible or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, a constructive weight of 7 pounds per cubic foot will be used for PBP&E.

5.2.4 The contractor shall submit weight tickets, reflecting gross, tare and net weight, in duplicate, properly certified in accordance with federal, state, commonwealth or district regulations to the ordering officer with documentation.

(Contract Data Requirements List [CDRL] 0002)

5.2.5 The weight tickets shall contain the name and address of the weighing station, the date, name of contractor, van or trailer number, name of customer, call number assigned by the ordering officer, and signature of the weigh master.

5.2.6 For inbound personal property shipments , the contractor shall bill on the origin net weights obtained from the

Personal Property Government Bill of Lading/Bill of Lading (PPGBL/BL) or other movement document and need not submit a weight certificate, unless a reweigh is ordered. When a reweigh is ordered, the contractor should bill on the reweigh weight.

5.2.7 If the PPGBL, movement document, or container does not reflect the net weight for inbound shipments ( or if the PPGBL/BL is unavailable at destination, the contractor shall bill on origin gross weights obtained for the

PPGBL/BL, or other available sources, such as containers or supporting documentation. The contractor is required to use all means available (containers, supporting documentation) to obtain a net weight prior to submitting the bill.

If the bill is submitted on origin gross weight, the contractor is paid for the gross weight based on the net weight bid price.

5.2.8 The contractor shall perform reweigh services when ordered. The reweigh will normally be requested at the time the delivery order is placed and shall be performed in accordance with instructions set forth in paragraph 5.2.1.

When so advised by the ordering officer, a designated representative of the ordering officer or the customer shall be permitted to accompany, in a separate conveyance, the contractor to witness the reweigh. This would be at no extra charge and the contractor would not provide the separate conveyance.

5.2.9 When a reweigh is ordered, the contractor will furnish the ordering officer weight tickets in duplicate within 7 workdays of completion of the service.

5.2.10 When the weighing of a shipment at origin is witnessed by the Personal Property Shipping Office (PPSO), the back of all copies of the weight ticket will be annotated with the statement “weight observed” and verified by the signature of the PPSO. The number 7 copy of the PPGBL/BL (property received copy) will be similarly annotated prior to mailing to the destination PPSO. When computer-generated PPGBL/BLs are used, the copy going to the destination PPSO will be annotated.

5.2.11 Billing Procedures. For Continental United States (CONUS) activities, to include Hawaii and Alaska, shipments are payable on the basis of 100-pound minimum weight for unaccompanied baggage (UB) and a 500-pound minimum weight for household goods (HHG), net or gross weight, as indicated in the bid item. For overseas activities, excluding Hawaii and Alaska, shipments are payable on the actual net weight shipped.

5.2.12 Actual pieces, weight, and cube of UB shipments will be provided to the Transportation Office (TO)/PPSO prior to the issuance of the PPGBL/BL.

5.3 Time Requirements

5.3.1 The ordering officer will normally give the contractor notice to commence services ordered herein at least 1 full workday prior to date specified. Oral orders will be confirmed in writing within 2 workdays following order acceptance by the contractor. The contractor will be available to receive orders between the hours of 0800 and 1700.

Upon the request of the ordering officer or member, the contractor shall provide information as to whether the service will be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available.

5.3.2. In unusual situations, it may be necessary for the ordering officer to direct performance of services at specified times or days. When services are ordered for other than normal duty days and hours, then overtime charges are applicable under Item 1014 (2014, 3014, 4014, 5014, 6014), Additional Services.

5.3.3 The contractor shall not begin pickup or delivery services at a customer’s residence before 0800 or after 1700 hours without prior approval of the ordering officer and the customer. The contractor shall not begin any service then will not allow completion by 2100 hours without approval by the ordering officer and the customer by 1630 hours of the scheduled date. When services cannot be completed on the schedule date, the contractor will notify the ordering officer and the customer. In case of an approved suspension of operations, the contractor will assure his/her return the next workday at 0800 hours to complete the services.

5.3.4 If containerization is ordered at the contractor’s facility, the HHG or UB will be picked up on the date and within the hours specified Unless a longer period is authorized by the ordering officer, the maximum containerization time allowed at the contractor’s facility shall be 3 workdays following the specified pickup date for

HHG and 2 workdays following the specified pickup date for UB.

5.3.5 The contractor shall accept from commercial carriers and pickup from commercial, air, water, and military terminals inbound shipments of HHG or UB. The contractor shall notify the ordering officer upon arrival of a shipment but no later than 1200 hours of the next workday. Delivery shall be effected within 3 workdays following date of the contractor’s arrival notification unless otherwise specified. For shipments in storage, the contractor shall effect delivery to residence within 3 workdays following notification for delivery by the ordering officer (e.g., if the ordering officer calls on Monday, the personal property will be delivered on or before Thursday). The contractor shall not deviate from specified delivery date unless approved by the ordering officer.

5.4 Preparation, Packing, Loading, and Containerization

5.4.1 Personal property will be prepared, packed, loaded, and containerized for all types of shipments destined for the CONUS or Outside CONUS (OCONUS). It is the contractor’s responsibility to coordinate with the ordering officer container size and configuration for each mode of shipment prior to packing containers.

5.4.2 The contractor will perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments will be protected from the elements (rain, snow, or sun) and theft at all times.

5.4.2.1 Items of unusual nature may require disassembly service by a third party. The contractor will not arrange for third-party servicing without the authorization of the ordering officer. The charges for third-party service will be billed by the contractor as a separate charge on the invoice and supported with two copies of the third-party company’s invoice. Examples of such items are shranks, wall units, grandfather clocks, and grand pianos.

5.4.2.2 The contractor shall not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas, and similar articles. The customer shalle disassemble these items. Items disassembled by the customer shall be shown in the remarks section of the inventory as Disassembled by the Owner (DBO).

5.4.3 Customer-Packed Items. The contractor will inspect and repack items already packed by the customer, with the exception of Schedule I, Item 1006 (2006, 3006, 4006, 5006, 6006), Outbound Service-Unaccompanied Baggage

Packed by Customer, and Item 1007 (2007, 3007, 4007, 5007, 6007), Outbound Service-Unaccompanied Baggage

Packed By Customer-Consolidated Shipments/Government Facility. The carrier assumes liability for whatever they pack. The carrier has the right to inspect all items and will use the appropriate carton(s) to pack all items (e.g., clothes in wardrobe boxes), thereby affording items the proper protection. PPSOs will ensure items are shipped in sealed cartons for stacking in trucks/crates and to avoid pilferage. Therefore, one of two things must occur:

5.4.3.1 The carrier packs all the contents in cartons and then stacks empty plastic totes or tubs separately for onward movement, or

5.4.3.2 The customer provides an already-packed tote/tub and the carrier then inspects it and decides to do one of the following:

5.4.3.2.1 Empty the tote/tub and place its contents in a carton, or

5.4.3.2.2 Ship the tote/tub as is with contents (it will be the carrier’s responsibility to place the tote/tub in a proper carton or container for safe movement; tape may not be placed directly on the tote/tub).

The above decision is at the carrier’s discretion. Members/employees cannot insist that the contents must remain in the tote/tub, since the carrier assumes liability for the tote/tub and the contents.

5.4.4 Trunks and Footlockers. Trunks and footlockers may contain a properly packed quantity of HHG that is reasonable for the construction and condition of the container.

5 4.5 When the ordering officer authorizes tailgating, the load shall not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The tailgated items shall be protected from inclement weather by a suitable covering.

5.4.6 Containerization. Containerization of outbound HHG and UB shall be done at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. The contractor will perform all exterior containerization services as prescribed in Paragraph 5.7. for the type of articles, destination, and method of shipment designated by the ordering officer.

5.4.6.1 Firearms. When firearms are included in containerized shipments, they will be placed in the number one container in such a manner to permit easy withdrawal for inspection. Make, model, caliber or gauge, and serial number of the firearm will be listed on the inventory form (see Paragraph 5.5.3).

5.4.6.2 Boats. Boats may include, but are not limited to, the following: canoes, skiffs, light rowboats, kayaks, and sailboats. The contractor will be required to accept a boat and/or boat trailer less than 14 feet in length or over 14 feet in length (member only) but less than 500 pounds in weight from a customer. Employees are limited to domestic shipment of boats and their associated trailer that can be transported in a moving van (e.g., canoe, kayak, rowboat, or outboard/inboard motorboat [14 feet or less]). Components and boat accessories that will not fit into an

American Society for Testing and Materials (ASTM) D4169-14, Standard Practice for Performance Testing of

Shipping Containers and Systems or Military Surface Deployment and Distribution Command (SDDC) Pamphlet

55-12, Transportation and Travel Commercial Containers for Department of Defense Household Goods Shipments, container will be containerized IAW ASTM D6251/D6251M-011, Standard Specification for Wood-Cleated

Panelboard Shipping Boxes. The customer will be responsible for any special crating or materials needed to move the boat by DPM.

5.4.7 Security Seals. All exterior HHG/UB containers and boxes, including overflow and oversize boxes and rug tubes/cartons, will be sealed with accountable seals at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. Sealing will be completed prior to any movement and the seal (control) numbers entered on the inventory, cross-referencing the container number. Two seals, as a minimum, for UB, will be used per box and seals will secure the access overlap top and ends. If only two seals out of a set of four are used, the seals not used will be destroyed at the time of sealing or given to the customer. Four seals, as a minimum, on HHG, will be used per box and seals will secure the access overlap door and side panels.

5.4.8 Removal of Debris. Packing and loading at the origin will include, as a minimum, removing from the member’s/employee’s residence all empty contractor-provided containers, packing materials, and other debris accumulated incident to packing and loading unless specifically waived by the customer in writing.

5.5 Tagging, Inventorying, and Packing List.The contractor, in coordination with the customer, shall prepare an accurate, legible, HHG/UB descriptive inventory similar to Figure G1-I. The contractor will count an examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. All tagging will be accomplished prior to removal of goods from inside of residence..

5.5.1 Inventory Identification. Each carton will be marked to indicate thegeneral contents and member’s/employee’s last name. Each carton shall be tagged and inventoried as a separate inventory line item. Identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton, 3.5 cubic feet.

5.5.2 Inventory Symbols. The "Exception Symbols" and "Location Symbols," as shown at Figure G1-1, shall be used to describe locations and exceptions. Locations and exceptions shall be true and accurate. The omission of exception symbols shall indicate good condition except for normal wear. Describe in as much detail as possible items of furniture; for example, television sets will be identified as being either "color'' (C) or "black and white"

(B&W) and console or portable. The contractor will annotate on the inventory item(s), such as TVs, stereo components, computer hardware, VCRs, and video cameras, by make, model, and serial number when these are visible on the outside of the item.

5.5.3 Each privately owned firearm will be annotated on the inventory by make, model, caliber or gauge, and serial number.

5.5.4 For PBP&E, ensure the term “PRO-GEAR (PRO)” is used to identify such articles on the inventory, together with the cube and weight of the individual carton; a line entry item for each container, such as, carton PRO 3 cubic ft., 53 lbs. These items identified by the customer, shall be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation. The symbol PRO shall be used.

The total weight of the packed professional items shall be recorded on the last page of the inventory and on the packing list for outbound HHG and UB shipments.

5.5.5 Items disassembled by the contractor will be shown in the remarks section of the inventory as Contractor

Disassembled (CD). Items disassembled by the customer will be shown in the remarks section of the inventory as

DBO. When an article is packed in an orginal container furnished by the customer, the inventory will indicate the type of article and will be shown as Contractor Packed (CP).

5.5.6 Motorcycles, mopeds, and motorscooters shall be inventoried as one line item, listing their serial number, make, year, model, and odometer reading. For international shipments, ensure one copy of the title and/or registration is attached to all copies of the PPGBL/BL/Commercial Bill of Lading/Transportation Control and

Movement Document (TCMD).

NOTE: Motorcycles and mopeds that do not conform to vehicle emissions standards and motor vehicle safety standards of the destination country cannot be shipped as part of a HHG shipment.

5.5.7 When the ordering officer permits the contractor to partially containerize a shipment at the warehouse, each item removed from the residence shall be annotated on the inventory as containerized warehouse (CW).

5.5.8 Annotate the receiving document or inventory to show any overage, shortage, and damage found, including visible damage to external shipping containers and condition of security seals each time custody of the property changes from a storage contractor (warehouse man) to the contractor or from one contractor or carrier to another.

When available, use the same inventory prepared at origin to verify delivery and condition of the articles at destination

5.5.9 Removal from NTS. When the personal property is to be removed from NTS, the contractor shall obtain from the storage contractor two legible copies of the NTS inventory and in conjunction with the storage contractor, check each item of the storage lot in accordance with such inventory. If at the time each item is checked there is a difference in condition of the item from that listed on the NTS inventory, the contractor shall prepare an Exception

Sheet and such differing conditions shall be noted thereon. When the contractor elects to make a new inventory, differences as to condition of individual items, as compared with the NTS inventory, shall be shown on an

Exception Sheet as described above. In the event the opinions of the contractor's representative and storage contractor's representative differ as to shortages and overages or condition of an item(s), both opinions shall be listed on the exception sheet and separately identified as to source. Both parties will sign and date the Exception Sheet, each retaining a legible copy for their respective files (CDRL 0004, Exception Sheet). Such an Exception Sheet shall remain an internal industry document. In the event a claim is filed, the contractor shall provide legible copies of the

Exception Sheetto the claims officer.

5.5.10 Preparation of Inventories. Inventories prepared on shipments released from NTS shall indicate the same article identification and item number as on the NTS inventory or a cross-reference shall be made on the new inventory indicating the item number and identification from the NTS inventory. The use of legible photo reproductions of the storage contractor's inventory in lieu of preparing a new inventory is permissible.

5.5.11 Identify personal property by affixing a tag or tape to each article (not applicable to individual items in packing containers). Each shipment will be separately identified by lot number. Each article shall be assigned a number that will correspond with the item number shown on the inventory form. The type of identification used and the method of affixing it to the article shall be such as not to damage any article so identified.

5.5.12 Inventory Form. The inventory form shall bear the signature of the customer, and date signed, together with the signature of the contractor's representative and date signed certifying to its accuracy and completeness.

5.5.13 The contractor will prepare the inventory in five copies for outbound HHG and UB shipments and in three copies for local drayage moves. The original and all copies will be legible and will bear the name and complete mailing address of the contractor. The original inventory will be furnished to the ordering officer, the contractor will retain one copy, and one copy will be given to the customer (CDRL 0003, Household Goods Descriptive Inventory).

For HHG and UB, the contractor will place in a waterproof envelope secured to the No. 1 container: one copy of the inventory; one copy of the DD Form 1299, Application for the Shipment and/or Storage of Personal Property, Figure

G-2 (Attachment 6), and if an overseas shipment, one copy of the member’s/employee’s orders and custom’s document. Additionally, for HHG, the contractor will place an envelope containing the following documents in an easily accessible location inside the No. 1 container: one copy of the packing list and Exception Sheet for shipments released from non-temporary storage (NTS). For UB shipments, the contractor will place one copy of the member’s/employee’s orders inside the carton prior to sealing. The customer will be required to furnish all the necessary copies of his or her orders.

5.5.14 Packing Lists. The packing list identified in Figure G1-2, Packing List of Household Goods (Attachment 6), or a similar format, will be used. The contracting officer will advise the contractor as to the required packing list prior to the start date of the contract. The contractor will prepare a packing list at the time the goods are packed, noting the number of each piece, the weight, and the cubic measurement.

5.6 Appliance Servicing and Unservicing. The contractor shall service and unservice appliances in accordance with manufacturer’s specifications. If third-party servicing or unservicing is required and approved by the ordering officer, the contractor will bill the services as prescribed in Paragraph 5.4.2.1.

5.7 Containers and Vehicles.

5.7.1 Government-Owned Containers (GOCs). GOCs are containers constructed in accordance with Commercial

Standard ASTM-D4169-14. GOCs also include those containers listed in SDDC Pamphlet 55-12, those meeting

ASTM-D6251, and wooden overflow and oversize containers purchased by the Government or received by the contractor awarded the Schedule II, Inbound Services contract. GOCs shall be used to the extent, as they are available for Schedule I, Items 1001 through 1005 (2001 through 2005, 3001 through 3005, 4001 through 4005, 5001 through 5005, 6001 through 6005), before using contractor-furnished containers.

5.7.1.1 All GOCs and contractor-furnished containers will be free of defects (holes, loose or broken framing, missing skids, caulking repairs, or separated plywood). Unacceptable containers are those that have been extended to accommodate oversize or overflow items, any panel bowed or bulging beyond their normal conformity, those with deteriorated plywood (either rotted or delaminated), those caulked on outside seams or joints, and those patched without the use of caulking compound. Patches on the outside surfaces are not acceptable because they increase the overall dimension and are subject to being scraped off during handling. The floor will be solid and all skids installed and in sound condition.

5.7.1.2 All GOCs and contractor-furnished containers must conform to United States (U.S.) Department of

Agriculture requirements for Wood Packaging Materials (WPM). WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. Packaging materials exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM must be constructed from Heat Treated (HT) lumber (HT to 56 degrees centigrade for 30 minutes) and certified by an accredited agency recognized by the American Lumber

Standards Committee (ALSC), Incorporated, or an equivalent organization recognized by the host nation’s government for WPM procured outside the United States IAW WPM policy and WPM enforcement regulations

(http://www.alsc.org) (*) Non-DoD Website. Wood fumigated with methyl bromide is not authorized for use in the

Defense Transportation Regulation – Part IV 28 July 2015 Personal Property IV-G-8 shipment of HHGs as damage may occur to the HHGs. All materials must include certification markings IAW ALSC standards and be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings will be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load will also comply with International Standards for Phytosanitary Measures

Publication No. 15, International Standards for Phytosanitary Measures (ISPM): Guidelines for Regulating Wood

Packaging Material (WPM) in International Trade and be marked with an ALSC approved dunnage stamp. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry. Additional information on WPM requirements can be found at http://www.aphis.usda.gov (*).

5.7.2 Containers for articles such as large pieces of marble or glass table tops that require more protection than the standard packing techniques shall be constructed in accordance with ASTM D6039/D6039M-11, Standard

Specification for Crates, Wood, Open and Covered. These containers shall be used for interior packing purposes.

5.7.3 Skids. Any container that must be handled with a forklift shall be constructed with two or more skids. All wooden containers entering the Defense Transportation System (DTS) with a gross weight of 100 pounds or more or with length and width dimensions of 48 inches by 24 inches or more shall be equipped with two skids of not less than a minimum of 3 inches high and 3 1/2 inches wide. Skid sizes shall be in accordance with ASTM-D6251.

5.7.4 Banding. Containers of plywood construction shall be banded in accordance with Commercial Standard ASTM

D3953-13, Standard Specification for Strapping, Flat Steel and Seals, or of equal quality with nonmetal banding.

5.7.5 Coopering of GOCs shall be performed when authorized by the ordering officer. Patches shall not increase the overall container dimensions. All repairs will be done prior to delivery to residence.

5.7.6 Vehicles. The contractor will ensure that all vehicles used in the movement of personal property will be of a safe and sound condition so as not to permit damage to personal property.

5.8 Marking Exterior Shipping Containers. The contractor shall mark all GOCs by stenciling with letters at least 1 inch high. Freehand marking shall not be used. Felt tip markers shall not be used. All old shipment markings will be obliterated prior to delivery to residence. Each container shall be stenciled with all required elements prior to departure from the warehouse.

5.8.1 Permanent markings on containers will be legible and conform to Commercial Standard ASTM-D4169-14 and

SDDC Pamphlet 55-12. The following permanent markings shall be stenciled in black letters 1-1/2 inches high, Figures G1-3, Location of Permanent Markings on ASTM-D4169-14 Wood HHG Box (Attachment 6), and G1-4, Location of Permanent Markings on MIL-STD-1489 HHG Box (Attachment 6):

On one side and one end:

USE NO HOOKS

STORE UNDER COVER

U.S. PROPERTY

SDDC APPROVED

In the appropriate places:

CENTER OF BALANCE

LIFT HERE

FORKLIFT HERE

5.8.2 On Commercial Standard ASTM-D4169-14 and SDDC Pamphlet 55-12 containers, the following additional permanent markings shall be stenciled on one side and one end toward the top of the container in black letters 2 inches high. The contractor shall stencil the word "UP" with an arrow pointing to the top of the container. Then under "UP" on an orange background not to exceed 8 x 10 inches in black letters approximately 2 inches high, the contractor shall stencil "DPM." The word "EXPEDITE" shall be symmetrically spaced below in I 1/2-inch high black letters. (See Figure G1-3 and G1-4., Attachment 6)

5.8.3 Shipments identified as “BLUEBARK” shall be stenciled in 1-inch letters with code word “BLUEBARK above the PPGBL/BL number.

5.8.4 As a minimum, the property member’s/employee’s last name shall be legibly hand written or stenciled on all containers for identification purposes prior to departure from the origin residence or other pickup point.

5.8.5 Permanent markings on DPM HHG, Figure G1-5, Container Marking for Household Goods, and UB

(Attachment 6), Figure G1-7, Markings of Unaccompanied Baggage (Attachment 6), containers will be legible and conform to Commercial Standard ASTM-D4169-14 and SDDC Pamphlet 55-12. DPM HHG and UB containers will have a completed Military Shipping Label (MSL) affixed on one side and one end panel for all shipments entering the DTS, except for passenger bags and similar packages, which will have an MSL affixed to one surface. The MSL, Figure G1-6, Military Shipping Label for Personal Property (Attachment 6), requires human-readable information as well as linear and two-dimensional bar codes. The human-readable and linear bar-coded portions of the MSL are prepared as described below and the two-dimensional bar code is prepared IAW Attachment 10. If the shipping container does not lend itself to the application of the label, or if the label would cover or interfere with other required markings, the label will be attached to a general purpose tag or a placard. The general purpose tag or placard will be tied, wired, or otherwise fastened to the shipment unit or movement conveyance.

5.8.6 The following listed…