PWS.docx

PERFORMANCE WORK STATEMENT

FOR

HIGH VELOCITY OXYGEN FUEL (HVOF) SYSTEM CALIBRATION AND MAINTENANCE

8 April 2021

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide all parts, labor, tools, materials, equipment, and travel necessary to perform annual calibrations, inspections, and preventive maintenance of all Multi-Coat systems located in buildings 142 and 327 at Robins Air Force Base, Georgia. The Contractor shall also provide technical support via telephone per paragraph 1.3 of this PWS. The scope of services described above shall, at the discretion of the Government Representative, apply to all system components for every system as configured and delivered by Oerlikon Metco. This includes, but is not limited to booth structure, robot, robot controller, operator desk, software, dust collectors, turntables, gas safety monitors (GSMs), process control centers (PCCs), gas management centers (GMCs), electrical cables, electrical/electronic controls, gas hoses, HVOF guns, powder feeders, chillers, and heat exchangers.

1.1 Scheduled Calibrations/Inspections.

1.1.1 Calibrations. The Contractor shall perform annual calibrations prior to the expiration of calibration certificates. All flows and pressures on controllers and settings for pressure and vibrator controllers shall be calibrated to the original equipment manufacturer’s specifications. If a system component cannot be calibrated on-site, the Contractor shall ensure the component does not become out of calibration and the HVOF system operability is not adversely affected.

1.1.2 Inspections. During each scheduled visit, the Contractor shall perform a complete inspection of each system, including all components. The results of all inspections shall be immediately communicated to the Government personnel operating the booth(s) and shall include an assessment of risks to on-going booth operation.

1.1.3 Preventive Maintenance (PM). During each scheduled visit, the Contractor shall provide element replacement and calibration for all gas detectors, for each system.

1.1.4 Work Area Housekeeping. After each PM or calibration is performed, the Contractor shall clear the work area of all trash, waste, residue, and foreign material or debris.

1.1.5 Contractor Telephone Support. The Contractor shall provide unlimited telephone support for Robins AFB personnel from 6:30 am to 7:00 pm (EST), Monday through Friday, excluding federal holidays.

1.2 Over and Above Work. Work discovered during the course of performance that is:

1.2.1 Within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract.

1.2.2 Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

1.2.3 Unscheduled Troubleshooting, Calibration and Repair. In the event of an unscheduled service request, the Contractor shall dispatch a service technician to respond on-site. When on-site support is required, the Government Representative will contact the Contractor. The Contractor shall provide on-site response within 48 hours of notification by the Government Representative and shall continue working until the problem is resolved.

1.2.4 When new parts are required to accomplish a repair, the Contractor shall notify the Government Representative and shall identify and price all required parts within 48 hours of the notification. The Contractor shall provide parts estimates to the Government Representative and primary Contracting Officer Representative (COR) for approval before proceeding with the repair. The primary COR will obtain Contracting Officer (CO) approval for all new parts. If components cannot be repaired on-site the contractor can receive permission from CMXG and the contracting officer to ship items off for further repair.

2.0 SERVICES SUMMARY. None

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. None

4.0 GENERAL INFORMATION.

4.1 Government Representative. The following individuals will serve as Government Representatives:

Primary: Brett Mitchell

Organization: 402 MXSG/MXDEQ

Phone: (478) 327-5454

Email: brett.mitchell@us.af.mil

Alternate: Scott Swartz

Organization: 402 CMXSS/MXDED

Phone: (478) 222-4087

Email: scott.swartz@us.af.mil

4.2 Place of Performance and Hours of Work. On-site contract services shall be performed in buildings 142 and 327 at Robins Air Force Base, Georgia. The Contractor shall schedule services a minimum of 21 days in advance with the Government Representative during Government business hours, 6:00 a.m. to 2:00 pm (EST), Monday through Friday.

4.3 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work on the following Federal Holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on a Monday.

4.4 Security Requirements.

4.4.1 Government Security Regulations. The Contractor shall ensure personnel, Information, system, facility, and international security requirements are met in accordance with D-MGoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.4.2 Contractor Security Clearance: The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know.

4.4.2.1 All Contractor personnel that do not possess a security clearance will be escorted by Government personnel 100 percent of the time while working within a secure Government facility or on the flight line on a Government installation.

4.4.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22-M.

4.4.4 Access to Government System. The Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the PCO. The Government will provide the Contractor instruction on how to complete a Contractor Verification System (CVS) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application. Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System (RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

4.4.4.1 The Contractor shall immediately report a lost or stolen CAC as directed by local Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

4.4.5 Access to Government Facilities. The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

4.4.5.1 The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO listing all contractor/subcontractor personnel requiring access to the facility. The PCO will approve the request and forward it to the issuing/registration office for processing. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

4.4.5.2 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return all ID cards to the issuing/registration office upon completion/termination of the contract.

4.4.6 Operations Security (OPSEC). The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.4.7 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5 Contractor Identification. Contractor personnel shall wear visible identification designating them as Contractors at all times while on Robins Air Force Base.

4.6 Agency Affirmative Procurement Programs (formerly GPP). In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)- designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.6.1 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA- designated bio based products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package

4.7 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.7.1 EMS training is provided by Environmental Management at (478) 327- 8104 or (478) 926-9645. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

4.7.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website: https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the miscellaneous tab. This option is only available to contractors who have a CAC and takes approximately 10 minutes to complete.

4.7.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.8 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and no Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.8.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A001, DI-SAFT-82080/T, Contractor's Safety Plan)

4.8.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.9 Mishap Notification. (See Appendix C, Part II, Para 5) The contractor shall notify the Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)-926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information (CDRL A002, DI-SAFT-81563 NOT 1, Accident/Incident Report)

4.10 Mission Essential Functions. The Functional Service Manager (FSM) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 237.76, Continuation of Essential Contractor Services.

5.0 APPENDICES. None