PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

for the

F108 HPT OUTER NOZZLE SUPPORT

PURCHASE REQUEST NUMBER: FD2030-20-01651

REV: 0

PREPARATION DATE: 06 APRIL 2020

PREPARING ORGANIZATION:

421 Supply Chain Management Squadron (SCMS)/GUMBA Air Force Sustainment Center (AFSC) in conjuction with Air Force Life Cycle Management Center (AFLCMC) F108 Technical Services Element (LPSBA)

TINKER AFB, OKLAHOMA 73145-3031

TABLE OF CONTENTS 1

SECTION I: SERVICES

SECTION II: SERVICE SUMMARY

SECTION III: GOVERNMENT PROPERTY

APPENDIX A

Acronyms 10

APPENDIX B

CAV-AF Statement of Work 11

SECTION I: SERVICES

1.0 Description of Service

The purpose of this PWS is to define the repair requirements for the F108 HPT Outer Nozzle Support. The Contractor will bring the F108 HPT Outer Nozzle Support to a serviceable condition by repairing the flange, replacing repairable units received with commercially overhauled serviceable units, or if needed flange replacement. This requirement, including flange replacement, applies to the following National Stock Numbers (NSNs) and part Number (P/N):

or

The instructions stipulated herein provide general requirements for disassembly, cleaning, inspecting, and repair or replace of the F108 HPT Outer Nozzle Support assembly. The Contractor shall maintain a Federal Aviation Administration (FAA) Part 145 rated repair facility rated to repair Commercial Maintenance Manual (CMM) CFM56-2A/2B engine components; the Contractor must have the repair capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish repair of the F108 HPT Outer Nozzle Support assembly. The Contractor is responsible for the production, repair or replacement and scheduled delivery of a quality product. Surplus material can be considered for the replacement of a F108 Outer Nozzle Support assembly turned in for overhaul. The type of surplus material must be new/unused or used/overhauled government or commercial items that meet the conditions as stated in the contract clauses. F108 HPT Outer Nozzle Support assemblies turned in for repair under this contract are due to flange repair replacement and angle hole drilling requirements. All part numbers associated with the output NSN are eligible for replacement with a surplus item.

1.1 Receiving

The Contractor shall perform a preliminary visual inspection upon receipt of all incoming F108 HPT Outer Nozzle Supports for any shipping or packaging damage to determine the serviceability or repairable condition of each asset using CMM CFM56-2A/2B. The Contractor shall report any shipping or packaging damage in accordance with Supply Discrepancy Report (SDR) CDRL (A004) and obtain disposition instructions for any received assets that are misidentified, misdirected, have a variation in quantity, non-requisitioned items, lost or damaged parcel post or incorrect shipments. The Contractor shall initiate a SDR for such shipments or any assets as described above or received in packaging other than the contracted packaging requirements through WEB SDR.

The WEB SDR is located at: https://www.transactionservices.dla.mil/daashome/websdr.asp.

This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-R, Supply Chain Material Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS) Supply Standards and Procedures, which requires automated SDR processing and IAW Contractor Asset Visibility for the Air Force (CAV AF) Performance Work Statement (PWS) The prime packaging specialist may authorize exceptions to these requirements.

1.2 Repair or Replacement of the F108 Outer Nozzle Support

The Contractor shall repair or replace the F108 HPT Outer Nozzle Support assembly as follows:

1.2.1 Procedures

To bring the F108 HPT Outer Nozzle Support to a serviceable condition the Contractor can replace repairable assets received with commercially overhauled serviceable assets, repair the flange, and if needed, replacement of the flange. The F108 HPT Outer Nozzle Support assembly shall be repaired; in accordance with, the procedures outlined in the CMM CFM56-2A/2B and this PWS. Repair/Replacement procedures shall include:

Flange Repair Accomplishment of CFM56-2 Service Bulletin 72-0548 for Flange Repair for the Angle Hole Drilling. This also includes all other repairs necessary to bring the asset to a serviceable condition.

Flange Replacement Accomplishment of CFM56-2 Maintenance Manual Reference (MMR) 72-51-02 Repair 011 and 012 Flange Replacement and Angle Hole Drilling, CFM56RP1128 repair based on CFM56-2B ESN 72-51-02-300-004 (Repair 004) using Cold Work Methods. This also includes all other repairs necessary to bring the asset to a serviceable condition.

1.2.2 Surplus

All surplus replacements apply to any input NSN and can be replaced with serviceable surplus output NSN. To bring assets to a serviceable condition, the Contractor can replace repairable assets received with surplus material that is new/unused/overhauled or commercial serviceable assets that meet the required conditions. If repairable assets are replaced with surplus serviceable assets, then replacement assets must meet all conformance documentation outlined in the AFMC 813, EN813-PDS-1A, and CFM56-2 Service Bulletin 72-0548. The Contractor will be responsible for the disposition of excess material.

1.2.3 Over & Above (O&A) As Required

The Contractor shall request, in writing, O&A for additional repairs as needed for the Weld Aft Lip, Plasma Spray and Seal at a firm-fixed price and IAW Para 1.3 Over & Above in this PWS must be authorized by the PCO.

1.3 Over & Above

The process for submission of Over & Above (O&A) work requests shall be agreed to and used when requesting authorization of O&A work. The procedures for submission of O&A work requests are detailed in the contract per the O&A contract CLIN.

Negotiations on proposed O&A work should be completed prior to commencement of work, but in no later than the time when 40 percent of the work is completed.

For fixed hourly rate items, the price negotiated by the PCO shall be based on “hands on” labor hours multiplied by the contract hourly rate. The number of “hands on” labor hours required shall be negotiated by the Contractor and PCO. The fixed hourly rate included charges for “hands on” for which the Contractor accounts as direct labor, burdens, general and administrative expenses and other allowable costs and profit.

At any time during contract performance, when sufficient data becomes available on a repetitive task being performed in the fixed hourly rate category, either the Contractor or the PCO may request a negotiation to establish a firm-fixed-price for that item for the remaining life of the contract. The work procedures shall be mutually agreed to by the Contractor and the PCO.

1.4 Deviations

Prior to the Contractor’s use in overhauling the HPT Outer Nozzle Support assemblies, the Contractor shall obtain written approval from the PCO for any deviations from the processes, materials, material processes or procedures outlined in the CMM and any required Service Bulletins (SB) authorized overhaul. The Contractor’s request for deviation must show that the intent of process, materials, material process or procedures conform to processes required by the CMM and the PWS. The F108 cognizant engineer reserves the right to approve or disapprove any processes or procedures when they fail to meet the intended configuration requirements of the F108 HPT Outer Nozzle Support assembly.

1.5 Beyond Economical Repair (BER)

“Economically Reparable End Items” are defined as end items which can be restored to a serviceable condition, in accordance with the applicable requirements, when costs of overhaul of any end item received will not exceed 75% of the replacement cost specified in the contract. BER are categorized as components under this contract which exceed repair values over 75% of replacement cost.

If the Contractor estimates the total cost of the overhaul of any end item received will exceed the above percentage of the replacement cost, the Contractor shall promptly notify the ACO/PCO in writing and shall not perform further services on any such items except at the direction of the ACO/PCO.

Once written notification is received from the ACO/PCO that a particular item is considered BER and not reparable, the Contractor shall dispose of the unit in the manner directed by the ACO/PCO. The ACO/PCO may authorize the Contractor to exceed the percentage when an item is in critical supply status. Work performed on BER items will be determined by the ACO/PCO to be Government economic overhaul. Once this determination is made the contractor services and direct materials furnished in the amount as set forth in the Work Request to be performed will be only for the amount exceeding the normal repair cost.

1.6 Condemned Assets

The Contractor shall condemn any part that does not meet present and inspection limits at the contractor’s facility. The Contractor shall report all condemned parts via CDRLs Form 413, Monthly Production Report and Commercial Asset Visibility for Air Force (CAVAF) System (CDRL A001). Condemnations shall be reported to the PMS, 421 SCMS/GUMBA, Air Force Sustainment Center (AFSC) to establish usage rates and cost planning.

1.7 Deficiency Report (DR) Investigation

The Contractor shall investigate and submit findings to include root causes and a corrective action against all DRs submitted against reported defective items repaired by this contract. Each DR will be processed IAW Technical Order (T.O.) 00-35D-54, USAF Material Deficiency Reporting System, in a timely manner to meet suspense dates assigned by the action agency IAW Deficiency Reporting (CDRL A002).

1.8 Reporting

The Contractor shall provide completed Certificate of Conformance documentation, or a completed FAA Form 8130-3, Airworthiness Approval Tag with each F108 Outer Nozzle Support and its component parts that have been repaired with the intent of returning these assets to service. This documentation shall have part number, serial number, work accomplished, and Service Bulletins complied with on a serviceable tag, DD Form 1574.

1.9 Contract Data Requirement List (CDRL) Reporting

The Contractor shall ensure that all reporting, as specified under the following Contract Data Requirement List (CDRL) is accomplished:

A001: Commercial Asset Visibility Air Force (CAV AF) Reporting The contractor shall input the data IAW CAV AF Statement of Work (SOW) guide and shall not be waived. For CAV AF reporting, the Contractor shall submit Supply Discrepancy Reports (SDRs) when required and IAW CDRL DD Form 1423-1.

A002: Deficiency Reporting Deficiency Reporting is initiated on the occurrence when deficient Government assets are received by the Contractor. Contractor shall refer to T.O. 00-35D-54 using SF Form 368 and IAW CDRL DD Form 1423-1.

A003: AFMC Form 413 (Contract Depot Maintenance Production Report) Data in accordance with the AFMC Form 413 report shall not be waived, although contractor’s format with all the same data elements as the AFMC Form 413 report may be accepted, if approved through the PCO and IAW CDRL DD Form 1423-1.

A004: Supply Discrepancy Report (SDR) This report enables the contractor to notify the Government when freight contents do not agree with shipping documents and IAW CDRL DD Form 1423-1.

A005: Government Property Inventory Report The contractor shall maintain a 100% inventory listing of government property (both GFP and CAP) in the contractor’s possession (to include subcontractors) by contract IAW CDRL DD Form 1432-1 and shall not be waived.

1.10 Quality System and Quality Assurance

Each Outer Nozzle Support identified as serviceable shall be delivered to the Government defect free. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice. The contractor shall develop and maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001:2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation, and Servicing and supplement requirements imposed by this contract. The Contractor shall develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL 2340-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality.

1.11 Contractor Manpower Reporting

Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Air Force via electronic Contractor Manpower Reporting Application (eCMRA), a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. Inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk."

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.12 Document Storage

All records and reports outlined in this PWS shall be prepared for each part and a copy kept on file by the Contractor for five (5) years. The Government Technical Representative reserves the right to request and view any records at any time.

1.13 Packaging and Handling

The Contractor shall not destroy reusable shipping containers, and will reuse them for return shipment. The contractor shall be responsible for the preservation and packaging of the Outer Nozzle Support IAW the Special Packaging Instructions specified on AFMC Form 158. The Contractor shall place a serviceable tag, Department of Defense (DD) Form 1574, inside the package along with the assembly as well as outside the package.

In addition, all marking and labeling of unit and shipping containers shall be in accordance with MIL- STD-129, Rev R, Department of Defense Standard Practice, Military Marking for Shipment and Storage. Use additional guidance for preparation and shipment IAW T.O. 00-20-1, 00-20-3, MIL-STD-2073-1, MIL-STD-129, AFPAM24-237, and AFMAN 24-206. This contract does not allow for Commercial Packaging.

1.14 Item Unique Identification (IUID)

The Contractor shall follow the latest DoD instructions to install IUID compliant marks. TOs and drawings will be complied with for any component where direction is currently called out in the TO or drawings. Unless otherwise directed, the following Number Structure will be used as the IUID, in the order specified, in accordance with UII Construct #2 specified in MIL- STD-130N Table IV “UII construct business rules and supplemental data”. This number shall be incorporated into the box label, affixed or attached to the exterior of the item packaging, and shall not be affixed or attached to the part itself.

Issuing Agency Code (IAC) Enterprise Identifier (CAGE code, DUNs number, or DODAAC) Original Part Number Serial Number

1.15 Shipping and Transportation

Units shall be packed IAW with T.O. 00-85B-3 using Special Packaging Instruction (SPI) F000003XA6. The contractor shall meet the delivery schedule IAW with the contract. The Contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and IAW the contract.

1.16 Contractor Identification to Government Employees

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.17 Safety

The Contractor shall maintain and execute a safety program using MIL-STD-882E and AFI 91-204 as guides. The Contractor shall comply with all safety provisions and technical specifications listed in CFM56 Engine Shop Maintenance Manual (CMM).

All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of overhauling.

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the PCO within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to overhaul/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated PCO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

1.18 Mission Essential Services

Not Applicable.

SECTION II: SERVICE SUMMARY

2.0 Service Summary (SS)

Contractor performance shall be measured and assessed, using the Performance Objectives listed in the F108 HPT Outer Support SS, Table 2-1.

2.1 Service Summary Requirements

The Contractor shall ensure the performance objectives and thresholds are achieved as follows:

2.1.1 Performance Objectives and Thresholds

The Contractor shall achieve performance thresholds identified in Table 2-1 of this PWS. The contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. The government will use the surveillance methods contained in the performance plan to evaluate the contractor’s performance for the performance objectives listed below. In the event the performance objective is not met, the contractor will be given a reasonable time after notification to correct the unacceptable performance, if such correction is possible.

The contractor shall immediately take corrective action in accordance with the performance threshold(s). In cases where the contractor fails to implement corrective action, the PCO will take appropriate measures.

NOTE: The Quality Assurance Representative (QAR)/Defense Contract Management Agency (DCMA) will exercise surveillance over the performance thresholds. The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

2.2 Surveillance Methods

The Contractor shall support the QAR/DCMA surveillance methods as identified below:

a. Periodic Inspection of Process or Output

b. Random Sampling of Recurring Service Output

c. 100 Percent Inspection of Output

d. Customer Observation or Complaint

NOTE 1: The method of surveillance may include one or more of the methods specified above.

NOTE 2: The Government will use the methods contained in the Surveillance Plan to evaluate the Contractor’s performance for the listed performance objectives. The F108 HPT Outer Nozzle Support QAR/DCMA will monitor contractor performance to determine if it meets the contract thresholds as set forth in the performance measures and this PWS.

2.3 F108 HPT Outer Nozzle Support Service Summary

Table 2-1

Performance Objective

Threshold

Quality Product:

Each Outer Nozzle Support identified as serviceable shall be delivered to the Government defect free.

PWS

Para 1.10 100% of Outer Nozzle Supports delivered shall be defect free.

Delivery Performance:

The contractor shall meet the delivery schedule IAW with the contract.

PWS

Para. 1.8 100% of Outer Nozzle Supports shall be delivered IAW the contractual delivery schedule.

2.4 Contractor Performance Evaluation

Evaluation will occur when the F108 Outer Nozzles Support QAR or DCMA evaluates the service of the Contractor to determine whether or not it meets the SS objectives of the contract. In the event the performance measure is not met, the QAR or DCMA will issue written notification to the Contractor. In cases where the Contractor fails to implement corrective action, the QAR or DCMA will take appropriate measures.

SS -1: The contractor's failure to meet this requirement shall result in a negative Contractor Performance Assessment Reporting (CPAR) rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SS - 2: The contractor's failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SECTION III: GOVERNMENT PROPERTY

3.0 GOVERNMENT PROPERTY

3.1 Government Furnished Material (GFM)

NONE. All parts and components required to accomplish the intent of the CMM, PWS or SB’s shall be contractor furnished material.

Contractor furnished material and parts used for replacement shall be parts specified in CMM 75-21-30 Illustrated Parts Catalog (IPC), SB’s or has written approval from the AFMC AFLCMC/LPSEB1 and/or AFLCMC/LPSBA in writing through the PCO.

3.2 Government Furnished Property (GFP)

All parts to be overhauled will be shipped to the contractor.

APPENDIX A

Acronyms

APPENDIX B

CAVAF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAV AF reporters. NOTE: Contractor User’s Guide may be accessed from the CAV AF homepage.

CAVAF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting will be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance or questions to specific contract transactionsl reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor CAV AF reporting requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL and CAV AF system, version 8.0.1 or higher. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. (note a valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities)

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAV AF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

3. User(s) shall complete initial DoD Information Assurance (IA) Cyberawareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyberawareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the CyberAwareness Challenge website, under the Department of Defense Employees section, click hyperlink; “Launch New CyberAwareness Challenge Department of Defense Version” using the following website: https://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAV AF users will email initial IA Cyberawareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Wingdow 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing other operating systems or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. The Cyber Awareness Challenge course completion is a contractual requirement and the contractor must comply.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to: 406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type: On Contract (F). CAV AF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized,the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Ammended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT:

1. There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch 17 which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the Production Management Specialist (PMS) via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

GENERAL INFORMATION:

1. Initial CAV AF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to: 406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 739-3229, or send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 739-7329 or (405) 736-7362

NOTE: CAV AF Contractor’s User’s Guide can be accessed via CAV AF main menu at bottom of screen.

https://cs2.eis.af.mil/sites/20951/InstructionsGuidance/CAV AF CDRLS/CAVAF Reporting Requirement Sep2018.docx

FILE #: FD2030-20-01651

FILE #: FD2030-20-01651 18

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CAVAF Reporting Requirement Sep2018.docx

CAVAF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAV AF reporters. NOTE: Contractor User’s Guide may be accessed from the CAV AF homepage.

CAVAF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting will be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance or questions to specific contract transactionsl reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor CAV AF reporting requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL and CAV AF system, version 8.0.1 or higher. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. (note a valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities)

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAV AF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

3. User(s) shall complete initial DoD Information Assurance (IA) Cyberawareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyberawareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the CyberAwareness Challenge website, under the Department of Defense Employees section, click hyperlink; “Launch New CyberAwareness Challenge Department of Defense Version” using the following website: https://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAV AF users will email initial IA Cyberawareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Wingdow 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing other operating systems or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. The Cyber Awareness Challenge course completion is a contractual requirement and the contractor must comply.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to: 406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period.