PWS dated 31 July 2020.docx

PWS- Carpet Program Purchase Bldg. 16177, Vandenberg AFB, CA

1.0 Background

This purchase shall include the installation of shock absorbing carpet (rooms 110,111,112,114,115,116,117,204,205,206,304,305,306 & 307, 14 rooms total) and related work noted below in Building 16177,Child Development Center, as indicated on the attached plan, Vandenberg AFB, CA.

Please note that this will be a phased effort, that only 3 of the rooms will be available at at time and that it may be acceptable to work on the weekends due to the padding adhesive drying times.

2.0 Scope

2.1 Existing Furniture Moving/Lifting

Area indicated for flooring replacement is occupied but three areas(rooms) will be available at any one time for contractor access. Contractor shall coordinate all work to be performed with the 30 CES POC (David Rutledge, 805-605-2965) to ensure minimal disruption to building occupants.

Contractor shall not be responsible to lift and/or move any existing furniture or equipment as described to remove and install flooring. Building occupants will be responsible to remove all items to include personal items, files, books, binders, computers, monitors and all electrical equipment from the room prior to contractor’s arrival.

2.2 Flooring Removal

Contractor shall be responsible to remove all existing flooring from floor as indicated on the plans. All removed flooring shall be recycled at an appropriate recycling facility and contractor shall report quantities and recycling facility used for recycling at end of the job to the 30 CES POC noted above for state reporting requirements.

2.3 Subfloor Preparation

Removal and cleanup of subfloor shall be adequate to allow installation of specified flooring (or approved equal) to the manufacturer’s specifications. Do not install carpet on surfaces that are unsuitable and will prevent a proper installation. Prepare subfloor in accordance with flooring manufacturer’s recommended instructions. Repair holes, cracks, depressions or rough areas using a material recommended by the carpet or adhesive manufacturer. Free floor of any foreign materials and sweep clean prior to installation.

Concrete floors shall be moisture sealed using Excelsior MM-100 Moisture Mitigation product or approved equal. Approved equal shall have the following characteristics:

· Zero VOC’s (0.0 g/l) and LEED compliant (LEED v2009 IEQ Credit 4.1)

· Single component (no mixing required)

· Blocks moisture up to 99% relative humidity, 20 lbs. Moisture Vapor Emissions Rate (MVER)

· Compliant with ASTM E96 – Permeance Rate (< 0.4 gr/hr/sf)

2.4 Specified Materials

There is one type of carpet in this project:

1) Shock absorbing carpet and pad system which meets ASTM F1292 And ASTM F 2373 at minimum 3ft. critical fall height.

It should contain zero VOC’s and be anti-microbial.

Quantities: The following quantities are provided for information only: 465 sq.yds. of shock absorbing carpet with pad. The contractor is responsible for measuring and confirming all quantities prior to bidding project.

Successful offeror shall be selected as Lowest Price Technically Acceptable (LPTA). Carpet provided shall be as follows, or approved equal:

· Shock absorbing carpet system: “Safe Landings”,color : Blue-BiegeTweed

· Carpet transition strip: “Roppe Vinyl Carpet Edge” # A507, color #100, black

· Vinyl Wall Base : “Roppe Vinyl Wall Base”, 6”, standard profile, color #100, black

2 Description of Services

2.4 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install flooring within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.4.1 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install flooring.

2.4.2 The vendor shall manage ordering, shipment, delivery and installation of all new carpet from manufacturer to final acceptance by the designated Government Acceptor.

2.4.3 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays or when the Government facility is closed due to local/national emergencies, administrative closings or similar Government directed facility closings. The contractor will not be reimbursed when the Government facility is closed for the above reasons.

2.4.4 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.4.5 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

2.4.6 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

2.4.7 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

2.4.8 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

2.4.9 The contractor shall be responsible for any storage of all new flooring, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3 Site Conditions

3.4 Standard site conditions shall be considered those that include:

3.4.1 Free and clear hard surface access to the receiving and installation location during regular working hours.

3.4.2 Threat condition level of the base is Bravo. This requires contractor personnel to get base access in order to complete the product installation.

3.4.3 A staging area adequate to sort, stage and uncrate/unpack products.

3.4.4 Includes electric power, working lights, heating and air conditioning.

3.4.5 A building ready for the installation of flooring as described above.

3.5 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

4 Additional Services Information

4.4 Services shall include removal and/or disposal of all excess product and transport to the Air Force approved warehouse or other location as specified.

5 Base/Installation Specifics

5.4 All commercial trucks must enter through Lompoc Gate Vehicle Inspection Station, which is located at the intersection of Santa Lucia Canyon Road and Washington Avenue south of Highway 1 for inspection. In accordance with the Installation policies, base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing. Once at Lompoc Gate, the driver must have a current base pass from Bldg. 17595, Visitor Control Center located at the Santa Maria Gate and be able to show:

5.4.1 A current Vehicle Registration

5.4.2 A current Proof of Insurance

5.4.3 A valid and current Driver's License for the driver

5.4.4 A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

5.5 Gate Procedures:

5.5.1 Once at Lompoc Gate Vehicle Inspection Station, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

5.5.2 If the final destination requires the driver to leave Lompoc Gate, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

5.5.3 Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

5.5.4 This procedure will occur each time a commercial truck requests access to the base.

5.6 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information to include office telephone number).

5.7 Personnel should the following items when entering an installation:

5.7.1 Current Registration for all vehicles

5.7.2 Current Proof of Insurance for all vehicles

5.7.3 Valid driver’s license for each driver

5.7.4 Valid driver’s license or other state identification for each passenger

5.7.5 Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Bldg. 17595, Visitor Control Center located at the Santa Maria Gate.

5.7.6 The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

5.8 Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

6 Deliverables (CDRLs)

6.4 Product/Installation

6.4.1 CLIN 0001 Flooring: 1 total

6.4.2 CLIN 0002 Adhesive: 1 total

6.4.3 CLIN 0003 Sealant: 1 total

6.4.4 CLIN 0004 Transition strips 1 total

6.4.5 CLIN 0005 Vinyl wall base 1 total _____

6.4.6 CLIN 0006 Installation 1 total ___________

7 Attachments

7.4 B16771 Floor Plan

8 Points of Contact (POC)

31 JUL 20