PWS-CTSES-Lodging-DC.pdf

NEAR EAST SOUTH ASIA CENTER FOR STRATEGIC STUDIES

PERFORMANCE WORK STATEMENT

FOR

LODGING SERVICES

CT SES-WASHINGTON, D.C.

10 September-16 September 2022

1. PURPOSE. This Performance Work Statement (PWS) delineates the tasks required for lodging and conference services for Near East South Asia Center for Strategic Studies. The period of performance will be from 10 September - 16 September 2022.

2. BACKGROUND. The Near East South Asia Center for Strategic Studies (NESA) supports the efforts of the Department of Defense and other United States Federal agencies to counter ideological support of terrorism, foster regional cooperation on security issues, promote democracy, and Near East

South Asia nations in improving their security and strengthening their defense establishments. This mission is accomplished by promoting good governance, security sector professionalism, and democratic civil-military relations. The foundation of the Center’s effort is its high quality, relevant academic programs. Building on that foundation, the NESA Center endeavors to foster open, frank, and informed dialogue within a community of decision-makers, influential individuals, and institutional partnerships that share a long-term commitment to addressing the fundamental defense and security challenges facing

Near East South Asia and to developing a common understanding of the importance of those challenges to their respective national interests.

CTSES: To assist NESA in fulfilling its responsibilities, a Contractor will provide services to support approximately 25 individuals (FUNDED) to be hosted in Washington, DC.

3. SCOPE. The contract requires Lodging. The hotel needs to be situated where the NESA requirement for a positive “American experience” and attitude to the United States and Washington DC area can be had. In addition, it is important that participants have easy and extensive exposure to Americans and everyday American life in a variety of places – restaurant, shopping, touring. The selected venue must be within the DC/N. VA. metropolitan area.

4. APPROACH. Quality logistical support is key to creating an atmosphere for exchange of ideas.

Logistical support and program content equally contribute to the success of the conference and provide a positive US impression.

1.. PERFORMANCE BASED MATRIX.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold Method of

Surveillance

The contractor shall provide sufficient logistical support to create the most conducive environment to maximize the goals of this conference

Contractor POC

Zero deviation from standard

Periodic

Surveillance

The contractor shall provide his/her own room with a private bath, cleaned daily and individually climate-controlled

Hotel Rooms standard

Periodic

Surveillance

The contractor shall provide timely and available shuttle service to accommodates guests

Shuttle Service standard

Periodic

Surveillance

1.2. General Requirements:

Minimum Acceptability Standards:

1. Sleeping rooms of similar size and type with separate workspace with desk, drawers and lighting

2. Rooms shall have high speed internet hook-up

3. Rooms shall have kitchenette or refrigerator and microwave.

4. Rooms shall have a secured safe for valuables

5. A hot American Buffet Breakfast shall be included with room rate.

6. Hotel location shall have at least 1 full-service restaurants located inside the hotel which shall offer breakfast, lunch, and dinner menus within per diem rates

7. Hotel location shall be within 3 blocks walking distance of a metro station, and shopping; and or have available shuttle service to surrounding areas.

8. Hotel location shall be within .5 mile walking distance of at least 5 full service restaurants within perdiem rate.

9. Hotel shall be fully compliant with Americans with Disability Act (ADA)

10. Rooms are available on required dates.

11. Hotel should have sufficient space in a public area for groups of up to 10 participants to

Work on group assignments.

12. Hotel should have laundry facilities on premise with a minimum of 3 working washers and 3 working

13. Room Service (24hrs) (to accommodate any Covid quarantine issues that may arise)

Exhibit A

0001 Lodging Requirements

0001AA Single Rooms 175 room nights Unit Price__________ Total Price

0001AB

Lodging Requirements: Single Rooms. This contract shall not pay for local or international phone calls from participant’s rooms, pay per view programs, mini-bar consumption, room service, nor any alcoholic beverages. Request that all rooms have outgoing phones and pay-per-view TV turned off and mini-bars emptied. However, room to room calls will be available to guests.

NESA will provide detailed room lists identifying rooms reserved and paid for by this contract 1 days prior to the first planned arrival. 25 rooms are defined as “USG-paid”. There will be 10 rooms booked as

“Self-pay”. The Government has no financial liability for rooms booked as “Self-pay”. Hotel is nevertheless required to confirm availability of rooms on dates identified below and requested to hold rooms for “Self-pay” guests at group rate until 1 week prior to planned arrival of individual self-pay guests. Self-paying participants will reconfirm with the hotel directly to reserve their room. If confirmation of travel dates and booking is not confirmed with self-pay seminar attendees five days prior to planned arrival, hotel is under no obligation to hold the room unless NESA accepts financial responsibility in writing for those self-pay reservations that have not reconfirmed.

Unoccupied rooms: If the contractor holds a room and a participant does not occupy that room prior to

6:00 P.M. on the date of scheduled occupancy, the Government will be charged for that day and remaining days will be cancelled, and the Government will not be charged by the contractor for the remaining days of that reservation.

Terms and conditions for early check-in and late check-out to be provided in technical quote of proposal.

Sept 10 Sept. 11 Sept. 12 Sept. 13 Sept. 14 Sept. 15 Sept. 16 Funded Rooms

Sept. 10 Sept. 11 Sept. 12 Sept. 13 Sept. 14 Sept. 15 Sept. 16

Non Funded Self-Pay

Single Funded Rooms

25 25 25 25 25 25 25

10 10 10 10 10 10 10

Rooms Total

Single Non- Funded Rooms:

Self-Pay

0001AC Late Check out on 17 September 2022 before 6 pm 25 rooms plus 10 self-payers

Each Unit Price__________ Total Price __________

4.2 Task 4: Manpower Reporting Requirement: The contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for WHS via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs

October 1 through September 30. While inputs may be reported anytime during FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractor may direct question to the help desk at http://www.ecmra.mil/

5. Period of Performance: The period of performance is 10 September – 16 September 2022.

6. Security: The security classification of work to be performed under the task order is unclassified.

7. Point of Contact: Contract Specialist: TBA

All communication will occur between the contractor and the contracting officer. Any requirements from NESA must be addressed to the Contract Specialist, TBA

Rooms Total http://www.ecmra.mil/