PWS CNSP SRC Dev Admin 20-25 FINAL.docx

PERFORMANCE WORK STATEMENT

U.S. ARMY WAR COLLEGE, SCHOOL OF STRATEGIC LANDPOWER

DEPARTMENT OF DISTANCE EDUCATION, SECOND YEAR STUDIES

SECOND RESIDENT COURSE (SRC) AND COMMANDANT’S NATIONAL SECURITY

PROGRAM (CNSP) DEVELOPER/ADMINISTRATOR

GENERAL:

Description of Services/Introduction:

This Performance Work Statement identifies the minimum requirements to serve as a course administrator for the Department of Distance Educations’ Second Resident Course (SRC) and the Commandant’s National Security Program in the Second Year Studies Program, Department of Distance Education (DDE), U.S. Army War College. The contractor shall perform to the standards of this contract.

Background:

The U.S Army War College Distance Education Program is a blended, online and resident Senior Service College spanning two academic years, running from May through June during the first year, and June through July the Second year. During the first year of studies, the curriculum consists of a 2 day resident orientation seminar; nonresident (online) orientation course; four nonresident (online) Core Courses; and the two-week First Resident Course in June. During the second year of studies, the curriculum consists of four nonresident (online) Core Courses; a nonresident (online) elective or writing project; and the two-week Second Resident Course, followed by graduation in July.

DEP courses employ techniques such as instructional commentary, directed readings, learning objects, video and audio recordings. DEP assessment methodologies include but are not limited to: written papers of various formats, ranging in length from 500 to 2000 words; research projects in the range of 5000-6000 words; asynchronous, online discussion forums where students produce individual or team submissions; online written examinations; exercises; and face-to-face, synchronous discussion, using both Blackboard Collaborate software and conducted face to face in the seminar room during the two Resident Courses.

The U.S. Army War College’s Learning Management System (LMS currently consists of two distinct systems. Blackboard performs the functions of a Content Management System (CMS) and the Online Academic Student Information System (OASIS) serves as a Student Information System (SIS.) As a CMS, Blackboard delivers course content to students and hosts asynchronous discussion forums to access student learning. Blackboard Collaborate™ allows synchronous discussions and real-time interactions between faculty and students. As a SIS, OASIS maintains student biographical, contact and academic information, and provides a venue to receive, evaluate and store student products submitted to meet assessment requirements.

International Fellows (IF) are students from the military forces or governments of other nations and generally meet the same selection criteria as their U.S. counterparts. The total number of International Fellows selected to attend the USAWC DEP varies each year, but generally the total number is between 5 and 10 students. The IFs participate in the curriculum along with their U.S. counterparts in seminars during both First Year Studies and Second Year Studies using the same educational methodology and resources. However, additional assistance and the mentoring may be necessary for select IF’s during their First Year Studies.

Objectives:

The Contractor shall serve as a course administrator for an in-residence program during the Second Resident Course and shall provide instruction, and guidance to students enrolled in the Distance Education Program (DEP).

Scope:

The Contractor shall serve as a Course Administrator providing services for a Distance Education Program (DEP) seminar(s) in the Second Year Studies Program, Department of Distance Education (DDE), School of Strategic Landpower, U.S. Army War College. The work encompasses a Resident Course with associated programs. This work is specific to the distance education courses listed in the contract line item schedule.

Period of Performance:

The period of performance shall be 1 Sep – 31 Aug, provided all options are exercised. The Period of Performance reads as follows:

The Four option periods will be exercised unilaterally at the Government’s discretion.

General Information:

Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered to the COR within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made, thereafter. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

Quality Assurance: The government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan focuses on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. The plan defines the application of performance standards, the frequency of surveillance, and the minimum acceptable defect rate(s).

Recognized Holidays: The following Federal legal holidays are observed by this installation:

Hours of Operation: Hours of work are defined as part-time based on the progress of the contract. During the time just prior to, and during the execution of the Second Resident Course and Commandant’s National Security Program, work schedule is intense and may require full- time participation for one month of the year

Place of Performance: The work performed under this contract will be performed at:

· U.S. Army War College, Carlisle Barracks, Pennsylvania.

· Another location from which the Contractor can perform all aspects of this Contract.

Type of Contract: The government will award a Firm Fixed Priced Contract.

Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.1.1.1.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.1.1.1.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

Special Qualifications: The Contractor is responsible for ensuring all employees possess and maintain currency on items listed in this PWS.

Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Key Personnel: Identified by the potential Contractor at time of bid submission.

Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel are required to obtain and wear badges in the performance of this service.

Display of ID Badges: Contractor personnel shall wear the ID badge at all times when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

Answering Telephones: Contractor personnel shall identify themselves as contractor employees when answering Government telephones.

Utilizing Electronic Mail:

1.1.1.1.3 When contractor personnel send e-mail messages to Government personnel while performing on this contract, the contractor’s e-mail address shall include the company name together with the person’s name.

1.1.1.1.4 When it is necessary for contractor personnel to have a user address on a Government Computer, the Government shall ensure that person’s e-mail address includes the name of their company.

CONDUCT OF EMPLOYEES: The contractor is fully responsible for the performance and conduct of their employees at all times while on post performing under this contract. The contractor shall not allow any employees to perform work under this contract while under the influence of alcohol, drugs or any other incapacitating agent. Military police and other law enforcement personnel on post have the right to deny entry to post or remove from post any contractor employee for misconduct, which endangers the health or safety of people or property or for reasons of security. In addition, the Post Commander may bar an individual from entering the post under the authority of 18 U.S.C 1382. Removal from post of a contractor employee in accordance with the above shall not relieve the contractor from the requirement to meet all of the terms and conditions of the contract.

Contractor Travel: The Contractor may be required to travel to Gettysburg, PA for the Battlefield Staff Ride conducted during the second resident course. The Government will provide transportation to this event. The Contractor shall be authorized travel expenses (for meals and incidentals) consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. The Contractor may be required to travel to off-site training locations in support of this PWS.

Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

DEFINITIONS AND ACRONYMS

Definitions

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

Acronyms:

GOVERNMENT FURNISHED ITEMS AND SERVICES:

The Contractor shall be directly responsible and accountable for all Government property in his/her possession. The Contractor shall return all Government property in its original condition at the end of the contract period of performance. The Contractor shall sign for receipt of Government property.

The Government will provide the following Government-Furnished Information (GFI), Government-Furnished Materials (GFM) and Government-Furnished Equipment (GFE). Any additional GFI, GFM and/or GFE shall be requested through the COR.

Services:

Provide access to, maintain and operate the DEP LCMS/LMS.

Provide a user account on the U.S. Army War College Local Area Network (LAN) in accordance with paragraph 4.3.4. This account will include an e-mail address and access to the DEP LCMS/LMS.

Provide Government property mail services, for official Government business only, and only in direct support of this contract.

Provide transportation in support of the Battlefield Staff Rides(s) during Second Resident Course.

Facilities:

Provide access to computer terminals on the U.S. Army War College LAN in common-user study carrels in the U.S. Army War College Library, or in DDE spaces, if available.

Telephone services at the U.S. Army War College, only for direct support of this contract.

Utilities:

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

Equipment:

Access to, i.e., scanners, fax machines, printers, copiers.

Materials:

Provide course references in electronic or paper form.

Issue a Common Access Card (CAC), as needed in accordance with paragraph 4.3.4.

Contractor Furnished Property: Comment by Bethany Flynn: 3.6 Don’t know if you noticed, but I found these items elsewhere and combined them here, it seemed to make more sense.

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed in PWS 3.1 through 3.4.

The contractor shall provide and maintain their own Microsoft Windows compliant laptop and install the necessary root certificates and/or other software as defined or mandated to ensure access to the necessary systems to perform various assignments and/or positions. The personal device must operate with the most current Windows operating system, have current versions of the following browsers: Internet Explorer, Firefox, and Chrome, active virus protection, CAC Card reader, camera, microphone and speakers. The Contractor is solely responsible for ensuring that their personal devices and equipment are operating properly. CBKS regulation 25-71 prohibits government employees or contractor employees from troubleshooting or repairing personally owned devices of any kind.

CONTRACTOR QUALIFICATIONS:

General:

Acceptable evidence for qualifications are, but may not be limited to, submittal of resume/curriculum vitae.

The Contractor shall possess:

A Senior Level College education from a Senior Service College, or a Department of Defense accredited Senior Service College Distance Education Program. A candidate possessing a Joint Professional Military Education Phase II qualification is a plus; the highest qualified candidate will be a Joint Qualified officer.

A master’s degree from an accredited graduate degree granting institution in a discipline relevant to a major field of study within the U. S. Army War College as found below.

a) Strategic Leadership and Ethics

b) National Security Policy and Strategy

c) Theory of War

d) Military History

e) Elements of National Power (Diplomacy, Information, Military, and Economics)

f) Civil-Military Relations

g) Military Strategy, Operational Art and Planning

h) Materiel Acquisition, Force Development, Human and Fiscal Resources

i) Joint Military Doctrine Comment by Bethany Flynn: 4.2.2 j) Did we mean to remove Regional Issues?

The highly qualified candidate will have multiple Master’s degrees from accredited graduate degree granting institutions in disciples relevant to a major field of study within the USAWC as found above or other teaching experience, teaching awards, teaching citations, service awards and/or academic promotion. Comment by Bethany Flynn: 4.2.2 Moved this to the good category, was listed as a highest qualified candidate factor. Please review the paragraph for approval.

-We really need an outstanding. Can we use PhD or leadership position?

Minimum of one year experience as a faculty instructor at either a Senior Service College or an accredited graduate degree granting institution teaching graduate level courses. Faculty experience shall be in one of the major fields of studies listed in paragraph 2. Experience must have occurred within the last 5 years as reflected on a curriculum vitae, professional resume, and/or similar documents. Comment by Bethany Flynn: 4.2.3 Old PWS says 3, please confirm.

The Contractor shall have:

Relevant skills/expertise in basic computer skills to include, but not limited to, Microsoft Office® (i.e. Word, Outlook, Power Point, SharePoint Portal), Microsoft 365, basic writing and editing skills, search/create folders, computer terminology, troubleshooting login and connectivity issues.

Experience in the use of a Content Management System (CMS) recognized in the academic community; see paragraph 2.3. Examples include, but are not limited to, the current version of the USAWC Compass or Blackboard®.

Experience in the use of a Learning Management System (LMS) recognized in the academic community; see paragraph 2.3. Examples include, but are not limited to, the current version of the USAWC Compass, Desire2Learn®, Blackboard, Blackboard Ultra or Moodle.

Able to meet all requirements to be issued a Common Access Card (CAC) as set forth on the Defense Human Resource Activity website titled, “Getting Your Common Access Card (CAC),” http://www.cac.mil/common-access-card/getting-your-cac/ (accessed 13 May 2013).

Able to meet all personnel security requirements to be granted access to a U.S. Government Information System (the U.S. Army War College local area network) as set forth in Chapter 4 of Army Regulation 25-2, Information Assurance.

Able to perform word processing and data entry tasks.

Experienced (or willing to be trained on site) in the use of visual and automation technology in the individual seminar rooms at Carlisle Barracks.

SPECIFIC TASKS

The Contractor shall provide services for:

Administrator for the Second Resident Course (SRC) and Program Developer and Administrator for the Commandant’s National Security Program (CNSP). The Contractor shall receive guidance from the second Resident Course (SRC) Director as well as the Second Year Studies Director. The DDE Department Chairman, Second Year Studies Director and SRC/CNSP Contractor will define the organizational objectives and mission priorities and provide a good, relevant and concise agenda for the incoming DDE students during SRC. The SRC/CNSP Contractor shall adhere to the DDE guidelines, the Department of Academic Affairs’ priorities, deadlines, agendas, and plans of action to accomplish assigned objectives and to provide support in the attainment of DDE objectives. SRC includes all actions pertaining to the Commandant’s National Security Program (CNSP) during which approximately 60-80 distinguished guests participate in SRC activities. These are samples of work expected but not all inclusive:

Administrator of the Second Resident Course (SRC).

Assist with Developing Big Block Calendar and Detailed Course Calendar for Second Residence Course. Review pocket schedule and update as needed. Review and update instructional bulletin.

Assist in preparing and staffing the OPORD for SRC.

Manage the invited Guest Speakers for Second Resident Course. Request and verify lodging for Guest Speakers. Develop itinerary for speakers. Coordinate with the alumni store to order gifts for speakers. Assist with the Coordination of invitation, travel arrangements and obtaining biographies. Coordinate the Noon Time Lecture (NTL) series of speakers during SRC.

Prepare a weekly calendar with draft times for SRC, and the agenda for the In-Process Review (IPR). Develop a draft memorandum of instruction (MOI). Develop and organize a detailed plan for in-processing.

Brief operational support officers on calendars, schedules and responsibilities during SRC.

Assist in preparing SRC concepts to brief the Chairman. Assist in preparing SRC concepts to brief the Dean, Provost, Chief of Staff, Deputy Commandant and Commandant. Be prepared to brief the concepts at the direction of the Second Resident Course Director.

Assist with the coordination of Drilling Individual Mobilization Augmentee (DIMA) support during SRC to include specific tasks and schedules. Assist with the request for USAWC Resident Course faculty support as needed.

Assist with the development of lesson plans and evaluation requirements. This includes researching, developing, formatting, and initial editing of curriculum and development of evaluation requirements (tests, papers and forums) to meet designated course objectives. Articles and lesson commentary should be current, or reflect the most recent academic literature. Finished products should be ready to forward for production with minimal formatting or grammatical errors.

Coordinate with Army Heritage Education Center (AHEC) and Strategic Studies Institute (SSI) for noontime lectures. Coordinate with Second Year Studies Admin staff in setting up audio/visual for televising the Bliss Hall lectures. Confirm the availability of classroom, lecture hall, in-processing facilities, and funding support. Coordinate audio-visual support requirements, word orders for photography, and Department of Information Management (DOIM). Assist with the coordination for SRC social events.

Assign students/seminars to hotels. Select students to introduce guest speakers.

Coordinate with Harrisburg International Airport / Train Station (if applicable) for tables/chairs set-up, for a DIMA support member to direct incoming students to transportation site. Provide local newspaper/TV coverage for SRC (and obtain signed recording/electronic release and disposition forms-Cbks 885RE).

Assist in the preparation of administrative packets and instructive bulletins for SRC mail outs (as needed). Coordinate pocket schedule for printing. Coordinate course mail outs and course on-line posting.

Assist with the assembly of faculty notebooks for Faculty Instructor Train-up (as needed). (Please note - In the base year of the contract this work will not be required as all content will be on-line.)

Conduct in-process reviews with DDE leadership. Help conduct faculty train-up/ in-process reviews for SRC. Assist with the composing and editing for course scripts to be given to the Instructional Support Group.

Coordinate Battlefield Staff Ride to Gettysburg for DDE students. Prepare and coordinate transportation and other resources requests to support this visit. Prepare and coordinate transportation schedules during SRC.

Contractor shall monitor and facilitate the execution of the two-week SRC which includes classroom instruction, lectures, staff rides and seminar activities. The Second Resident Course instruction shall consist of eight each 8-hour days of instruction for approximately 350 DEP students; a 10 hour battlefield staff ride, and a graduation ceremony on the last day. The Contractor conducts daily meetings with student leadership, prepares notes for the following day, and finalizes any required coordination. Contractor coordinates the arrival and departure of scheduled speakers and facilities.

The Contractor shall oversee the After Action Review (AAR) process for the Second Resident Course, as well as the following tasks to complete and finalize the DDE Academic Year. Assist in preparing the AAR to the Dean and Academic Board.

Review HOT Wash input, as well as collect, review, and analyze student appraisals. Collect, review, and analyze faculty appraisals. Review student survey results and develop a plan to address deficiencies. Review guidance provided in the Joint Learning Areas, Army war College Instructional guide, DDE Chairman objectives, and other course authors.

Prepare Garrison and USAWC thank you letters, review draft SRC schedules with the COR in conjunction with the Second Year Director for next year.

Planning and execution of the Commandant’s National Security program (CNSP)

The Contractor shall receive guidance from the Second Resident Course (SRC) Director as well as the Second Year Studies Director. The DDE Department Chairman, Second Year Studies and SRC/CNSP contractor will define the organizational objectives and mission priorities and provide a good, relevant and concise agenda for the incoming DDE students during SRC. SRC includes all actions pertaining to the Commandant’s National Security Program (CNSP) during which approximately 60-80 distinguished guests participate in SRC activities. Adhere to the DDE guidelines, the Department of Academic Affairs’ priorities, deadlines, agendas and plans of action to support in the attainment of DDE objectives. These are samples of work expected but not all inclusive.

Submitting work orders for CSNP guest/seminar photos, certificates of Leader development, Gettysburg trip photos, and seminar sign holders. Prepare desk signs and badge holders for guests.

Update the CNSP website with lesson plan material, schedules, guest list and bio information.

Develop CNSP guest invitational travel orders. Coordinate with exec services with CNSP guest arrival travel information and Commandant’s Reception reminders.

Email NCSP guest seminar assignments to Faculty Instructors. Send CNSP information papers and initial instructions to student sponsors. Finalize student sponsor packets.

Coordinate the manning of hotel welcome desk and guest arrival with reserve component support personnel.

Coordinate Battlefield Tour Staff Ride during SRC for the CNSP guests. The Contractor prepares transportation and other resource requests to support this visit. Government transportation is available from Carlisle; however, it is not mandatory

Prepare and oversee After Action Review (AAR) for CNSP. Review CNSP guest survey results and develops plan to address deficiencies.

Prepare and submit CNSP Prospectus brochure and Program booklet for printing and distribution.

Ensure all reimbursement forms from CNSP social dinner are completed and submitted to finance no later than Graduation day.

Meetings.

Each year, the Contractor shall attend a maximum of twelve general DDE faculty meetings lasting up to 4 hours. The Contractor must specify the title of each meeting that he/she attended when submitting an invoice. These meetings are not normally used to meet Government training requirements specified by the Contracting Officer.

Faculty Training.

During the base year of the contract, the Contractor shall participate in up to 24 hours, as applicable, of faculty training provided by DDE. This training will consist of six 4-hour periods of training and certification and is intended to familiarize the Contractor with the organization of DDE; the Adult Learning Model for Distance Education; the Army War College’s Learning Management System and other applicable software used in communicating with students and evaluating student work; and the specific business practices of the applicable year group directorate within the department. This training may be fulfilled by a combination of resident and distance instruction methodologies.

Government-Furnished Information (GFI), Government-Furnished Materials (GFM) and Government-Furnished Equipment (GFE).

The Contractor shall be directly responsible and accountable for all Government property in his/her possession. The contractor shall return all Government property in its original condition at the end of the contract period of performance. The Contractor shall sign for receipt of Government property.

Contractor Manpower Reporting (eCMRA):

The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Army War College via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. The required data fields include:

i. Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

ii. Contract number, including task and delivery order number;

iii. ) Beginning and ending dates covered by reporting period;

iv. Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

v. ) Estimated direct labor hours (including sub-contractors);

vi. ) Estimated direct labor dollars paid this reporting period (including sub- contractors);

vii. Total payments (including sub-contractors);

viii. Predominant Product Service Code (PSC)/Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant PSC/FSC for each sub-contractor if different);

ix. Estimated data collection cost;

x. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

xi. Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

xii. Presence of deployment or contingency contract language; and

xiii. Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.”

Antiterrorism/Operations Security Requirements (AT/OPSEC)

Anti-Terrorism (AT) Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete the AT Level 1 Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable, and annual AT Level I awareness training if they remain over 365 days. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer if a COR is not assigned) within 35 calendar days after completion of training by all such employees. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil/.

Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

iWatch (Anti-Terrorism Awareness) Training. The Contractor and all associated subcontractors working within any Carlisle Barracks facility or area will ensure all employees read the statement below on the local iWatch program. This locally developed statement will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance, with the results reported to the COR no later than 35 days after contract award. iWatch Training: “Guard information about yourself and your job. Limit discussion and accessibility of any information (written or verbal) that may provide terrorists insights for targeting. Always use secure means when passing sensitive information and destroy identifiable information. Be aware of your surroundings. Write down license numbers of suspicious vehicles; note description of occupants. Recognize and report unusual or suspicious behavior to your COR or the Carlisle Barracks police at 717-245-4115. YOU are the first line of defense against terrorism.”

Contractor Employees Who Require Access to Government Information Systems. All Contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of the contract and must successfully complete the DoD Cyber Awareness Training prior to access to the information system and then annually thereafter. Additionally, Contractor personnel must annually sign an acceptable use policy (AUP). The training is available online at https://jkodirect.jten.mil/. Contractor personnel must also meet all personnel security requirements in Chapter 4 of Army Regulation 25-2, Information Assurance.

OPSEC Training. Per Army Regulation 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. Please contact your Department Training Coordinator for the most recent link/slides to this course.

APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Examples include, but are not limited to:

· Academic Curriculum Guidance

· USAWC Communicative Arts Directive

· Faculty Instructor Handbook for Online Education

· Second Year Studies Schedule

· USAWC DDE Program Calendar

· USAWC Academic Programs

· Carlisle Barracks Pam 10-1 (Administrative Policies and Procedures for Students, Faculty, and Staff)

DELIVERABLES

Following is a schedule of all deliverables, including administrative deliverables, required during the period of performance of this contract:

5.1.19