PWS - CHAAS FY21 9 Nov.docx
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- Attached to
- CHAAS Federal contract opportunity
- Solicitation number
- FA8650-21-C-4108
About this file
This is a performance work statement for a consolidated headquarters advisory and assistance support services contract to be awarded by the Department of the Air Force Materiel Command Research Laboratory. The contract will provide interim services to 19 users within HQ AFRL Executive Leadership and Functional Directorates, including program management, administrative support, event planning, multimedia communications, public affairs, information security, and science and technology program protection. Services will involve tasks such as workforce transformation consulting, executive leadership coaching, flight operations program management, and information security program implementation. The performance period is from contract award through December 2022. Products and deliverables will include status reports, presentation materials, technical reports, and program documentation delivered electronically on a monthly, quarterly, or as-needed basis per the contract data requirements list.
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Performance Work Statement (PWS) for Consolidated Headquarters Air Force Research Laboratory Advisory and Assistance Support Services
FY21
FA8650-21-C-4108
Date: 9 November 2020
Change Page
| Directorate |
| Change Description |
| Page / Paragraph |
| Date |
Table of Contents
| Page | ||||||||||
| 1.0 | Background | 4 | ||||||||
| 2.0 | Description of Services | 4 | ||||||||
| 2.1 | Scope | 4 | ||||||||
| 2.2 | Services | 4 | ||||||||
| 2.3 | Continuation of Mission Essential DoD Contractor Services During Crisis | 4 | ||||||||
| 2.4 | Non-Personal Services | 4 | ||||||||
| 2.5 | Contractor Activity | 5 | ||||||||
| 2.5.1 | Recruit/Staff | 5 | ||||||||
| 2.5.2 | Retention | 5 | ||||||||
| 2.5.3 | Contractor Identification in Government | 5 | ||||||||
| 2.5.4 | Resolve Performance Issues | 6 | ||||||||
| 2.5.5 | Human Resource Management | 6 | ||||||||
| 2.5.6 | Contractor Personnel Training | 6 | ||||||||
| 2.5.7 | Financial Management | 7 | ||||||||
| 2.5.8 | Subcontractor Management | 7 | ||||||||
| 2.5.9 | Acquisition of Material, Equipment and/or Services | 7 | ||||||||
| 2.5.10 | Furnished Property, Equipment and Services | 7 | ||||||||
| 2.5.11 | Deliverable Management | 8 | ||||||||
| 3.0 | General Requirements | 8 | ||||||||
| 3.1 | Performance | 8 | ||||||||
| 3.2 | Base Support | 9 | ||||||||
| 3.3 | Hours of Operation | 10 | ||||||||
| 3.4 | Travel Requirements | 11 | ||||||||
| 3.5 | Quality Control Plan | 12 | ||||||||
| 4.0 | Services Summary | 12 | ||||||||
| 5.0 | Security | 13 | ||||||||
| 5.1 | Position of Trust/Individual Clearances | 13 | ||||||||
| 5.2 | Operations Security (OPSEC) | 14 | ||||||||
| 5.3 | Organizational Conflict of Interest (OCI) | 14 | ||||||||
| 5.4 | Information Security and Force Protection | 14 | ||||||||
| 5.5 | Information Assurance Requirements | 15 | ||||||||
| 5.6 | Physical Security | 15 | ||||||||
| 5.7 | Key Control | 15 | ||||||||
| 6.0 | Safety | 16 | ||||||||
| 7.0 | Data Rights | 17 | ||||||||
| 8.0 | Reports & Data Reporting Requirements | 17 | ||||||||
| 9.0 | Definitions and Acronyms | 18 | ||||||||
| 10.0 | Publications | 23 | ||||||||
| 11.0 | Technical Exhibits | 24 | ||||||||
| 12.0 | List of Attachments – User Requirements | 25 |
1.0 BACKGROUND
1.1 AFRL Headquarters (HQs) Overview: AFRL Headquarters (HQ) workforce consists of a commander and vice commander, executive leaders, functional and support staff. AFRL HQ primary responsibilities include organizing, training, equipping, and providing policy and guidance to leadership, along with unifying the common objectives of the AFRL Functional Directorates (FDs) and Technology Directorates (TDs), to include the detached research sites and service locations.
AFRL HQ senior leaders, FDs and staff-support organizations provide specialized support, strategic direction and oversight of the operations and business functions for the AFRL enterprise. The AFRL FDs and support-staff organizations include but not limited to the Executive Commander’s Action Group (CCX) (which supports the AFRL Commander (CC), Vice Commander (CV), Executive Director (CA), Chief Technology Officer (CZ), Individual Mobilization Assistant (IMA) and Command Chief), Contracting (PK/PZ), Corporate Learning Office (CCL), Director of Staff (DS), Engineering and Technical Management (EN), Financial Management and Comptroller (FM/FZ), History (HO), Information Protection and Security (DSI), Inspector General (IG), Judge Advocate (JA), Logistics (LG), Operations (DO), Personnel (DP), Public Affairs, Plans and Programs (XP), Program Management (PM), Public Affairs (PA), Safety (SE), and Small Business (SB). One TD, Strategic Development Planning and Experimentation (RS), requirements are included.
2.0 DESCRIPTION OF SERVICES
2.1 Scope
2.1.1 The contract shall serve as a vehicle to provide service support for the HQ AFRL Executive Leadership, RS, and Functional Directorates at Wright- Patterson AFB, OH per the attached requirements.
2.2 Services
2.2.1 Support requirements are outlined in the individual attached requirement work statement. All requirements are for non-personal services, as approved by each contract user(s) from the HQ organizations, Executive Leadership, RS office, and Functional Directorates.
2.3 Continuation of Essential DoD Contractor Services during Crisis
2.3.1 The performance of these Services is not expected to be mission essential during time of crisis for most requirements The individual attached requirements will identify if a requirement is mission essential.
2.4 Non-Personal Services
2.4.1 The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks.
2.4.2 Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees.
2.4.3 If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately.
2.4.4 These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Governmental functions.
2.4.5 All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.
2.5 Contractor Activities
2.5.1 Recruit/Staff
2.5.1.1 In response to the attached requirements or during contractor performance when replacing or substituting personnel, the Contractor shall recruit qualified personnel to fulfill the duties, qualifications, and requirements.
2.5.1.2 The Contractor shall employ and use qualified personnel with appropriate combinations of education, training and experience. The Government will consider years of experience in substitution of degree requirements.
2.5.1.3 The Contractor shall manage the workforce and workload as required. The Contractor shall maintain continual qualifications without Government involvement.
2.5.2 Retention
Note: Turnover is defined as contractor personnel leaving a position before the requirement end date and the Government still has a requirement for that position.
2.5.2.1 The Contractor shall make every effort to retain personnel in order to ensure continuity until contract completion. In the event of sickness, leave, and voluntary or involuntary termination from employment, the impact to the Government shall be minimal and position vacancies shall not exceed 10 business days.
2.5.2.2 The contractor shall notify the contracting officer and contracting officer representative (COR) of any projected vacancies exceeding 10 business days.
2.5.3 Contractor Identification in the Government Workplace
2.5.3.1 All contractor/subcontractor personnel shall be required to wear picture identification badges so as to distinguish themselves from Government employees.
2.5.3.2 When conversing with Government personnel during business meetings, over the telephone or via electronic mail, contractor/subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees.
2.5.3.3 Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation.
| 2.5.4 | Resolve Performance Issues |
| 2.5.4.1 | The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement: the timeliness, completeness and quality of problem identification, corrective action plans, proposal submittals, timely identification of issues, effective/responsive management of subcontractors, customer satisfaction, and professional and ethical behavior of contractor personnel. |
2.5.4.2 The Government reserves the right to request removal of Contractor personnel, regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interests of the Government.
| 2.5.4.3 | The reason for removal will be fully documented in writing by the Contracting Officer (CO). When and if such removal occurs, the Contractor shall, within 14 working days, assign qualified personnel to any vacancy(s) thus created. |
| 2.5.5 | Human Resource Management |
2.5.5.1 The Contractor Management Staff shall not use the Government staff members to record arrival or departure times, report absenteeism, sign payroll timesheets or complete corporate appraisal reports for contracted personnel.
2.5.5.2 The Contractor shall have an internal management process in place to confirm hours worked and conduct performance assessments for all contracted employees.
2.5.6 Contractor Personnel Training
2.5.6.1 Training of Contractor employees in subjects unique to the Government, which is necessary for employees to function in their assigned working environment may, with prior approval by the Contracting Officer’s Representative (COR) and/or the CO, be charged directly to a specific task (e.g., LAN Training, or Government unique software Training, Security Training, Records Management Training).
2.5.6.2 Contractor personnel shall possess and maintain current Information Assurance Technician (IAT) Level I professional certification during performance under this contract
2.5.6.3 Contractor personnel shall ensure Visitor Group personnel participate in the Government activity’s initial and recurring training IAW AFI 16-1404, Information Security Program, Chapter 6, AFI 16- 1406, Industrial Security Program, Chapter 1, and AFI 10-701, Operations Security, Chapter 5 and the Visitor Group Security Agreement.
2.5.7 Financial Management
2.5.7.1 The Contractor shall accurately monitor, track, and manage all expenses, to include billable hours for Cost Plus Fixed Fee and Cost reimbursable labor Contract Line Item Numbers (CLINs) and Cost Travel/Other Direct Cost (ODC) CLINs.
2.5.7.2 The Contractor will provide to the CO and COR, a transition close out plan to include funds and man-hour expenditure report (CDRL Data Item No A001), contract funds status report (CDRL Data Item No A002), status report (CDRL Data Item No A003) for end of contract ninety (90) days after the start date of the contract. (CDRL Data Item No A006)
2.5.8 Subcontractor Management
2.5.8.1 The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement.
2.5.9 Acquisition of Materials, Equipment and/or Services:
2.5.9.1 Prior to purchase by the Contractor employee for any direct materials, equipment, Services, or Other Direct Costs, the Contractor shall submit a quote with the estimated itemized cost to the COR and/or Program Manager (PM). Written approval will come from the COR.
2.5.9.2 All estimates exceeding Simplified Acquisition Threshold (as defined in FAR Part 2.101) shall be accompanied by three (3) price quotes or a sole source justification.
2.5.9.3 Reimbursement for purchased items that fall within the scope of the contract will only be made after the Contractor has submitted proof of payment for such items via invoice through Wide Area Work Flow (WAWF) and the COR has approved. Upon reimbursement, all purchased items become the property of the Government.
2.5.9.4 The Contractor shall establish and maintain a system for initiating, executing, and tracking purchase orders to ensure the timely and cost effective identification, acquisition, and delivery of materials and services.
2.5.9.5 The Contractor shall make the record of all purchases available to the COR and/or the CO upon request. All purchases shall be in accordance with and allowable per FAR 31.205 and be allocable to the contract itself. Contracting Officer approval is necessary for items or services exceeding $14,999.00.
2.5.10 Furnished Property, Equipment and Services
2.5.10.1 The Contractor shall furnish all supplies, equipment, facilities and services required to perform work in accordance with this contract that are not listed under Paragraph 3.2 of this Performance Work Statement (PWS) and in support of Public Affairs defined in attachment VII.
2.5.11 Deliverable Management.
2.5.11.1 The contractor shall submit all deliverables in accordance with the Contract Data Requirements List (CDRL), Technical Exhibit 1, paragraph 11.1.
3.0 GENERAL REQUIREMENTS
3.1 Performance
Note: The PWS requirement attachments define the each Services requirement to include full time equivalent, labor category, qualifications, education, tasks, travel, material and other direct cost expenses and security requirements.
3.1.1 The Contractor shall provide personnel with the required qualifications, licenses, certifications, training, and security clearances. The contractor shall ensure certifications are maintained and current as applicable.
3.1.2 The Contractor shall provide the planning, coordination, technical direction, and surveillance of the activities necessary to assure disciplined work performance and timely resources application to accomplish work under this contract.
3.1.3 The Contractor shall be responsible for maintaining communication with the CO and the COR, and to immediately notify the CO and the COR of any problems that would prevent timely performance of the work under this contract.
3.1.4 The Contractor shall establish, implement, and maintain technical management and oversight of all work performed under this PWS. The Contractor shall assure the technical excellence, cost effectiveness, and timeliness of all required work and deliverable products.
3.1.5 The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management and control of the resources assigned to the requirement.
3.1.6 The Contractor shall provide, by written designation to the CO, the name of a Primary and Alternate Contract Program Manager who shall be responsible for the performance of the work under this contract.
3.1.7 The contract program manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily performance under this contract.
3.1.8 The contract program manager/alternate shall be available during business hours outlined in PWS Paragraph 3.3.
3.1.9 When notified by the CO and/or COR, the Contractor shall attend and participate in meetings, briefings, seminars, training, awareness briefings, practice exercises or real-world emergency recovery activities at Wright-Patterson AFB, in the Dayton area or at other locations related to the Continuity of Operations Plan (COOP) or other plan preparation, testing or execution; ground safety, occupational safety and health; and similar programs. Time-sensitive response to a wide range of miscellaneous meetings is essential to executing mission-required operations.
3.1.9.1 In most cases, the Contractor’s attendance, if requested by the Government, is authorized at the event unless it is closed to only Government or otherwise authorized personnel such when discussions involved acquisition sensitive or other intrinsically governmental activities. The Contractor shall at all times maintain a sense of situational awareness to ensure attending a meeting or event does not create an OCI for the contractor’s firm or staff. The Contractor shall consult with the COR when questions arise on the need for attendance.
3.1.9.2 Continuity of Operations: The Contractor shall support AFRL during Normal (Steady State) Operations (in-garrison operations) at the normal location, as well as during the execution of a COOP or similar contingency plan during emergency situations, and during the return from the emergency situation to the Normal (Steady State) Operations posture. The Contractor shall always provide services in a safe and secure manner, whether operating in garrison in AFRL’s normal location, in the Emergency Relocation Site or in dispersed operations within the local area. The Contractor shall document and implement processes, which allow for swiftly and efficiently transitioning from the Normal (Steady State) Operations posture to the emergency plan execution state, reengaging on the various tasks, and then returning safely and securely to Normal (Steady State) Operations upon direction from the Government.
3.1.10 All documents and work accomplished by contractor personnel is property of the government and not to the respective Contractor.
3.2 Base Support
3.2.1 The Contractor will be furnished office space, furniture, and equipment located in Area B, Wright-Patterson AFB, OH, to include desk and file space, computers, printers, scanners, standard telephone service, facsimile, electronic mail, network access capability and utilities. Identification of requirement specific base support is found in the User requirement attachment(s).
3.2.1.1 Items listed in 3.2.1 will only be used in the conduct of work directly associated with the performance of tasks related to this PWS.
3.2.1.2 Items will be for on-site contractor use only and remain accountable on the appropriate Government inventory accounts.
3.2.1.3 The responsible Government organization will provide required Government forms used in the performance of services.
3.2.1.4 The Contractor shall be responsible for safeguarding all Government property provided for contractor use.
3.2.1.5 At the end of each work period, all Government facilities equipment and materials shall be secured.
3.2.1.6 The Contractor shall notify the CO and or COR, in writing, of any additional information/equipment required to accomplish the tasks in accordance with this PWS.
3.3 Hours of Operation
| 3.3.1 | Accomplishment of tasks required by this contract requires work at HQ AFRL, Wright-Patterson AFB, OH. The services shall be performed primarily in Building15 but may also be provided during emergencies at other AFRL locations in the Dayton metropolitan area and may occur in a virtual setting if conditions warrant, such as mandatory teleworking. |
| 3.3.2 | Normal workdays are Monday through Friday except US Federal Holidays. Workers normally work eight (8) hours per day, 40 hours per week. Flextime workers start not earlier than 0600 and not later than 0900. Core hours of work are from 0900 to 1500 daily. All contract employees are required to be available during core hours. The Contractor may be required to support task requirements that occur during non-duty hours. This includes peak workload or surge requirements that may require the addition of weekend shifts. All non-duty hours of support shall be coordinated with the COR. The Contractor is not required to perform services on the following designated US Federal holidays: |
New Year’s Day Birthday of Martin Luther King, Jr.
Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day
| 3.3.3 | Situations may arise where Government facilities may not be available for performance of the contract requirements (i.e., base closure due to weather, Force Protection conditions, etc.). When the base is officially closed and teleworking is not an option, no contractor services will be provided and no charges will be incurred and/or billed to the contract. |
| 3.3.4 | In the event of base closures, contractor personnel shall follow the standard news release for the appropriate base employees that will be publicized on local television and radio stations. |
3.3.5 If a decision for early release is made during normal duty hours, it will be transmitted to all base organizations. On-site support will follow the guidelines from the organization’s commander/director regarding working on-site during Family Days.
3.3.6 In the event of a government office closure, Contractor personnel shall seek appropriate guidance on duty location or instructions on telework from his/her contract supervisor.
3.3.7 There may also be occasions when support contractors are invited to participate in morale and recreational activities (i.e., holiday parties, golf outings, sports days and other various social events). Contractor employees will not be directed to attend such events by the Government. Since a contract employee is not a Government employee, the contract employee cannot be granted the same duty time activities as Government employees. Participation in such events is not billable to the contract and contractor employee participation should be IAW the employees’ company’s policies and compensation system.
3.4 Travel Requirements
Travel to both CONUS and OCONUS locations may be required and shipment of materials to support the requirement to the locations will be specified, if needed, in the attached requirements.
| 3.4.1 | All travel requirements (including plans, agenda, itinerary, dates) is on a strictly cost reimbursable basis. |
| 3.4.2 | Costs for travel shall be authorized and billed in accordance with the regulatory implementation of Public Law 99-234, the Joint Travel Regulation (JTR) and FAR 31.205-46 Travel Costs. |
| 3.4.3 | All non-local travel arrangements shall be the responsibility of the contractor including airline, hotel and rental car reservations. The Contractor shall make every effort to schedule travel in advance to take advantage of reduced airfares. |
| 3.4.4 | It is the contractor’s responsibility to ensure funds are available prior to travel. |
| 3.4.5 | The Contractor shall be responsible for obtaining all passenger transportation, lodging, and subsistence. |
| 3.4.6 | The Contractor shall travel using the lowest cost mode transportation consistent with the mission requirements. When necessary to use air travel, the Contractor shall use the tourist class, economy class, or similar accommodations to the extent they are available and commensurate with the mission requirements. |
| 3.4.7 | Invoicing for travel shall be billed for the entire trip (inclusive of all costs associated with the trip) on a single invoice. Billing for a single trip shall not be broken out into various component billings spread across multiple invoices/cost vouchers, unless otherwise approved by the COR for extenuating circumstances. |
| 3.5 | Quality Control Plan (QCP) |
| 3.5.1 | The Contractor shall develop, maintain, enforce, and document a QCP. The QCP shall ensure the Government receives the level of quality that is consistent with the requirements specified in this contract. The QCP shall be sufficiently detailed to provide the contractor’s methodology for identifying and recruiting qualified personnel. The QCP shall provide the contractor’s methodology for resolving problems identified by the Government during reviews conducted in accordance with this contract. The QCP shall provide the contractor’s methodology for establishing an internal feedback system for support personnel, and for resolving problems identified by that feedback system The Contractor’s QCP shall demonstrate and validate that the services or deliverables to be provided under the contract are completed with a level of quality that meets the minimum performance threshold established in the contract. |
| 3.5.2 | Quality Management Approach: The Contractor shall address the overall approach for managing contract quality. The Contractor shall discuss overall philosophy and describe how employees are integrated into the quality management process. |
| 3.5.3 | Quality Assurance: The Contractor shall focus on processes being used to manage and deliver services and deliverables. The Contractor shall discuss organizational charts, communication lines, decision making authorities and other criteria that may be employed when determining if and when to elevate a performance issue. |
| 3.5.4 | Quality Control and Quality Standards: The Contractor shall perform quality control activities continually throughout the life of the contract. The Contractor shall verify deliverables and services performed in accordance with this contract are of high quality. |
4.0 SERVICES SUMMARY
4.1 Contractor performance will be measured against the Acceptable Quality Levels in the Services Summary. Along with the annual surveillance conducted by HQ AFRL/XPT, performance will be reported in the Contractor Performance Assessment Reporting System (CPARS). The requirements will not have a services summary different than the one in the basic contract. For the requirements that will have specific services summary requirements identified, the surveillance will be included in the quarterly surveillance of the contract as well as the CPARs at the basic contract level.
| Performance Objective |
| PWS Paragraph # |
| Threshold |
| Method of Assessement/ Frequency |
| PO#1: All tasks are completed within the required timelines |
| Outlined in CRDL Data Item No A004, A005, A006 |
| 95% of deliverables delivered on time. |
| Periodic Inspection but no less than monthly |
| PO#2: All tasks ae completed with high quality and accuracy |
| Outlined in CRDL Data Item No A004, A005, A006 |
| < 10% rejection rate of submitted tasks (reports, presentations, displays…) |
| Periodic Inspection but not less than monthly. |
| All Public Affairs events are supported and media and display products are accurately completed within the required timeline |
| Is captured above in PO#1 and #2. |
| 100% of deliverables are delivered and supported on-time |
| 100% inspection. |
5.0 SECURITY
5.1 Position of Trust/Individual Clearances
5.1.1 To obtain a CAC: All contractor personnel require a minimum of a Tier 1 (National Agency Check) investigation/SF85 for any position that requires access to the internet, use of automated information systems to cover standalone computers or unescorted entry into restricted or controlled areas prior to reporting for duty in support of any requirement.
Note: The investigation is not for a security clearance; it is for a position of trust. This is a mandatory requirement set forth in DoDM 5200.02, Procedures For the DoD Personnel Security Program (PSP), and DODMAN5200.02_AFMAN16-1405, Air Force Personnel Security Program.
5.1.2 No Non-US Citizens shall be employed for any requirement issued under this contract without prior approval of the Government.
5.1.3 Applicants must have, at a minimum, an Initiated Tier 1 investigation and completed Federal Bureau of Investigation (FBI) fingerprint check, with favorable results.
| 5.1.4 | Access to classified information: Individual attached requirements will identify when the contractor shall obtain a U.S. security clearance at the minimum level of "Secret" for all contractor personnel required to have access to classified information or require IT-II level access. |
| 5.1.4.1 | Onsite contractor personnel shall have an interim Secret clearance prior to reporting for duty in support of requirements; with exceptions identified in the attached requirements. |
5.1.4.2 Requirements requiring clearances to access classified data and/or secure internet protocol router network (SIPRNET) is determined on a case-by-case basis.
5.1.4.3 Security Clearance eligibility must be obtained through Defense Counterintelligence Security Agency. Contractor access to classified information shall be as specified in the Task Order DD Form 254.
5.2 Operations Security (OPSEC)
5.2.1 Operations Security requirements are required in an effort to reduce program vulnerability from successful adversary collection and exploitation of critical information.
5.2.2 The Contractor shall apply OPSEC in their management of the CHAAS Program IAW AFI 10-701 Operations Security and the HQ AFRL OPSEC Plan.
5.3 Organizational Conflict of Interest (OCI)
Contractor personnel may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.
| 5.3.1 | The Contractor shall notify the CO or COR immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. |
| 5.3.2 | The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. |
| 5.3.3 | Contractor personnel shall be required to sign a Government-provided non-disclosure agreement (NDA) to protect sensitive and/or proprietary information. The Contractor shall provide a copy of each employee’s NDA to the CO. The signed NDA’s shall be retained by the Government and the Contractor. |
| 5.4 | Information Security and Force Protection |
5.4.1 The contractor shall participate in the HQ AFRL provided Information Security and Force Protection/Anti-terrorism training.
5.4.2 The HQ AFRL Security Manager will evaluate the training posture of AF contract activities and operations. This requirement is set forth in AFI 16-1404, AFI 10-245 and applicable AFMC and local supplements.
5.5 Information Assurance Requirements
5.5.1 The Contractor shall ensure that all personnel performing certain duties with information systems maintain the proper and current information assurance certification to perform information assurance functions described in DoD 8570.01-M, Information Assurance Workforce Improvement Program.
5.5.2 The Contractor shall meet the applicable information assurance certification requirements, including:
5.5.2.1 DoD-approved information assurance workforce certifications appropriate for each category and level as listed in the current version of the DoD 8570.01-M Information Assurance Workforce Improvement Program Manual.
5.5.2.2 Appropriate operating system certification for information assurance technical positions as required in the DoD 8570.01-M.
5.5.2.3 Upon request by the Government, the contractor shall provide documentation supporting the information assurance certification status of personnel performing information assurance functions.
5.5.2.4 Certified contractor personnel performing information assurance functions whose certification lapses shall be denied access to DoD information systems.
5.5.2.5 The Contractor shall ensure that all personnel meet all applicable requirements to remain on the AF network.
5.6 Physical Security
5.6.1 The Contractor shall comply with base, wing, and laboratory Operations, Plans, and Instructions for Force Protection Conditions (FPCON) procedures, Random Antiterrorism Measures (RAM), and local search/identification requirements.
5.6.2 The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.
5.7 Key Control
5.7.1 The Contractor shall establish and implement methods of ensuring all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. (Note: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.)
5.7.2 The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan (QCP). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.
5.7.3 The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.
5.7.4 When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.
5.7.5 In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.
5.7.6 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.
5.7.7 The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.
5.7.8 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons.
5.7.9 The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.
5.7.10 These procedures shall be included in the Contractor’s QCP.
6.0 Safety
6.1 The Contractor shall comply with base, wing, and laboratory Safety Plans and Instructions.
6.2 The Contractor shall protect Government property that is within the possession of the Contractor.
6.3 The Contractor shall record and promptly report (within one hour) to the COR or CO, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.
6.3.1 In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO or COR.
6.3.2 If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is complete.
7.0 Data Rights
7.1 The Government has unlimited rights to all documents/material produced under this contract.
7.1.1 All documents and materials, to include the source codes of any software, produced under this contract shall be Government-owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.
7.1.2 These documents and materials may not be used or sold by the contractor without written permission from the CO.
7.1.3 All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.
8.0 REPORTS & DATA REPORTING REQUIREMENTS
8.1 Applicable deliverables are set forth in the Contract Data Requirements Lists (CDRL). Each deliverable is described on an individual form DD 1423-1. Note that not every data item applies to each requirement; further specificity regarding data requirements will be provided at the requirement level. Deliverables are called out in Exhibit A of Section J of the basic contract and include:
Status Report (CDRL 002) Funds and Man-hour Expenditure Report (CDRL A001) Contractor’s Progress, Status, and Management Report (A003) Performance and Cost Report Travel Expense Report Presentation Conference Materials Minutes Quality Control Plan Scientific and Technical Reports Annual Reports Permits and Documentation Daily Logs Notices
8.2 Manpower data reporting – use System for Award Management (www.sam.gov) FPDS-NG data driven, Effective FY2020, the Department [of Defense] will no longer require contractors to report into the Enterprise-wide Contractor Reporting Application (eCMRA). For FY 2020, contractors will begin reporting manpower data relating to the performance services contracts into the System for Award Management (www.sam.gov).
9.0 DEFINITIONS AND ACRONYMS
9.1 DEFINITIONS:
Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.
Contracting Officer (CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.
Contracting Officer‘s Representative (COR): An employee of the US Government appointed by the CO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.
Defective Service: A service output that does not meet the standard of performance associated with the PWS.
Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.
Key Personnel: Contractor personnel that are evaluated in a source selection process and who may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal.
Physical Security: Actions that prevent the loss or damage of Government property.
Quality Assurance: Government processes and procedures that verify contracted services are performed in accordance with contract terms and conditions.
Quality Assurance Surveillance Plan (QASP): A Government document specifying the surveillance methodology to be used for surveillance of Contractor performance.
Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service is in accordance with the contract terms and conditions.
Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.
Work Day: The number of hours per day the Contractor is required to provide services in accordance with the contract.
Work Week: Monday through Friday, unless specified otherwise.
9.2 ACROYNYMS
| AF: | Air Force | |
| AFB: | Air Force Base | |
| AFI: | Air Force Instruction | |
| AFMC: | Air Force Materiel Command | |
| AFOSR: | Air Force Office of Scientific Research | |
| AFPD: | Air Force Policy Directive | |
| AFRL: | Air Force Research Laboratory | |
| AFRLMAN: | Air Force Research Laboratory Manual | |
| AFSIM: | Advanced Framework for Simulation Integration and Modeling | |
| ANSI: | American National Standards Institute | |
| ASD(R&E): | Assistant Secretary of Defense for Research and Engineering | |
| CA: | California | |
| BA/BS: | Bachelor of Arts / Bachelor of Sciences | |
| CAG: | Commander's Action Group | |
| CC: | Commander | |
| CCL: | Corporate Learning Office | |
| CD: | Compact Disk | |
| CDRL: | Contract Deliverables Requirements List | |
| CD-ROM: | Compact Disk - Read Only Memory | |
| CO: | Contracting Officer | |
| COOP: | Continuity of Operations Plan | |
| COR: | Contracting Officer's Representatives | |
| COTS: | Commercial Off-The-Shelf | |
| CRADA: | Cooperative Research and Development Agreement | |
| CZ: | Office of the Chief Technologist | |
| DARPA: | Defense Advanced Research Projects Agency |
DD Form 254: Department of Defense Contract Security Classification Specification
| DIS: | Distributed Interactive Simulations | |
| DO: | Directorate of Operations | |
| DoD: | Department of Defense | |
| DP: | Directorate of Personnel | |
| DS: | Director of Staff | |
| DSI: | Information Protection Office | |
| DTIC: | Defense Technical Information Center | |
| DTS: | Defense Travel System | |
| DV: | Distinguished Visitor | |
| DVD: | Digital Video Disc | |
| EN: | Directorate of Engineering and Technical Management | |
| EPA: | Educational Partnership Agreement | |
| FAR: | Federal Acquisition Regulation | |
| FBI: | Federal Bureau of Investigation | |
| FL: | Florida | |
| FM: | Directorate of Financial Management and Comptroller | |
| FPCON: | Force Protection Condition | |
| GB: | Gigabyte | |
| GOTS: | Government Off-The-Shelf | |
| HAF: | Headquarters Air Force | |
| HLA: | High Level Architecture | |
| HO: | History Office | |
| HQ: | Headquarters | |
| IAT: | Information Assurance Technician | |
| IAW: | In Accordance With | |
| IC: | Intelligence Community IG: Inspector General | |
| IGEMS: | Inspector General Evaluation Management System | |
| JAC: | Joint Advisory Committee | |
| JTR: | Joint Travel Regulation | |
| LAN: | Local Area Network | |
| MAJCOM: | Air Force Major Command | |
| MAR: | Monthly Activity Report | |
| MICT: | Manager's Internal Control Tool | |
| MIT | Massachusetts Institute of Technology | |
| LL: | Lincoln Laboratory | |
| MPEG: | Moving Picture Experts Group | |
| MS&A: | Models, Simulations and Analyses | |
| NACI: | National Agency Check with Inquiries | |
| NDA: | Non-Disclosure Agreement | |
| NM: | New Mexico | |
| NY: | New York | |
| OCI: | Organizational Conflict of Interests | |
| ODC: | Other Direct Costs | |
| OH: | Ohio | |
| ONR: | Office of Naval Research | |
| OPSEC: | Operations Security | |
| OSD: | Office of the Secretary of Defense |
OSD(AT&L): Under Secretary of Defense for Acquisition, Technology and Logistics
| PMBOK: | Project Management Body of Knowledge | |
| PMI: | Project Management Institute | |
| PSDP: | Pre-Supervisory Development Program | |
| PWS: | Performance Work Statement | |
| QASP: | Quality Assurance Surveillance Plan | |
| QCP: | Quality Control Plan | |
| R&D: | Research and Development | |
| RAM: | Random Antiterrorism Measures | |
| RDECOM: | Research Development and Engineering Command | |
| RQ: | Aerospace Systems Directorate | |
| PZLE: | Enterprise Services Branch | |
| S&E: | Scientists and Engineers | |
| S&T: | Science and Technology | |
| SAB: | Scientific Advisory Board | |
| SAF/AQ: | Office of the Assistant Secretary of the Air Force for Acquisition | |
| SAF/AQR: | Deputy Assistant Secretary of the Air Force for Science, Technology, and Engineering | |
| SAM: | System for Award Management | |
| SCI: | Sensitive Compartmented Information | |
| SE: | Safety Office | |
| STEM: | Science, Technology, Engineering and Mathematics | |
| STIP: | Scientific and Technical Information Program | |
| T&E: | Test and Evaluation | |
| TBD: | To Be Determined | |
| TO: | Task Order | |
| TPS: | Test Pilot School | |
| TS: | Top Secret | |
| URL: | Uniform Resource Locator | |
| US: | United States | |
| USAF: | United States Air Force | |
| V&V: | Verification and Validation | |
| VA: | Virginia | |
| VHS: | Video Home System | |
| WPAFB: | Wright-Patterson Air Force Base | |
| XP: | Directorate of Plans and Programs | |
| XPT: | Strategic Planning and Transformation Division |
10.0 PUBLICATIONS
10.1 The Contractor shall comply with the current and subsequent revisions of these publications, Instructions, Regulations and Manuals. In the event that a major revision would result in increased costs to the contractor, the associated cost of the modification will be renegotiated with the CO:
| Publication | Title | |
| AFI 10-701 | Operations Security | |
| AFI 11-102 | Flying Hour Program Management | |
| AFI 16-1404 | Air Force Information Security Program | |
| AFI 31-501 | Personnel Security Management | |
| AFI 16-1406 | Industrial Security Program | |
| AFI 33-115 | Communications and Information | |
| AFI 33-322 | Records Management Program | |
| AFI 35-102 | Security and Policy Review Process | |
| AFI 35-103 | Public Affairs Travel | |
| AFI 35-107 | Public Web Communications | |
| AFI 35-109 | Visual Information | |
| AFI 61-201 | The Local Scientific and Technical Information Process | |
| AFI 61-202 | USAF Technical Publications Program | |
| AFI 61-203 | Work Unit Information System | |
| AFI 61-204 | Disseminating Scientific and Technical Information | |
| AFI 61-205 | Sponsoring or Co-sponsoring, Conducting, and Presenting DoD-Related Scientific Papers at Unclassified and Classified Conferences, Symposia, and Other Similar Meetings | |
| AFI 84-101 | Historical Products and Requirements | |
| AFI 84-103 | USAF Heritage Program | |
| AFI 84-104 | Art Program | |
| AFI 84-105 | Organizational Lineage, Honors, and Heraldry | |
| AFI 99-103 | Capabilities-Based Test and Evaluation | |
| AFPD 33-3 | Information Management | |
| AFRLI 33-101 | AFRL Freedom of Information Act Program | |
| AFRLMAN 99-103* | Flight Test and Evaluation | |
| DODI 3200.12 | DoD | Scientific and Technical Information Program (STIP) |
| DODI 5200.08 | Security of DoD Installations and Resources | |
| DODI 7000.14-R | DoD Financial Management Regulation, Volume 9 “Travel Policy” | |
| DODD 8570.01 | Information Management Assurance Training, Certification, and Workforce |
* For access to this document, please submit request to CO and a copy can be provided.
11.0 TECHNICAL EXHIBITS
11.1 Technical Exhibit 1: Deliverables Schedule
CDRL
Data Item No.
| Deliverable |
| Frequency |
| Medium/Format |
| A001 |
| Funds and Man-hour Expenditure Report |
| Monthly by the 10th calendar day of every month, within 30 days of contract award. |
| Electronic copy delivered via e-mail |
| A002 |
| Contract Funds Status Report |
| Quarterly, by the 10th calendar day of every quarter, within 120 days of contract award. |
| Electronic copy delivered via e-mail |
A003
| Status Report |
| Monthly by the 10th calendar day of every month, within 30 days of contract award. |
| Electronic copy delivered via e-mail. |
| A004 |
| Presentation Material |
| As Required. |
| End use shall determine products final form, format and medium document. |
| A005 |
| Test Plans |
| As Required. |
| End use shall determine products final form, format and medium document. |
| A006 |
| Technical Report-Study/Services |
| As Required |
| End use shall determine products final form, format and medium document. |
12.0 LIST OF ATTACHMENTS – REQUIREMENTS
121 All requirements listed in the PWS apply to each individual support requirement listed below. Unique requirements that apply only to the individual support requirement will be identified in the requirement specific attachment.
| Attachment # |
| Support |
Requirements Office
| I |
| · Workforce Transformation |
· Micro-accreditation and STEM,
· Workforce agility development
AFRL/CA
| II |
| · Executive Leadership Coaching |
| AFRL/CCL |
| III |
| · Senior Management Analyst |
| AFRL/CZ |
| IV |
| · Flight Operations Program Manager |
· Flight Test Specialist
· Spectrum Specialist
AFRL/DO
| V |
| · Information Security |
· Program Protection
AFRL/DSI
| VI |
| · LAB 202 Instruction |
| AFRL/EN |
| VII |
| · Archivist |
| AFRL/HO |
| VIII |
| · Videographer/Animator |
· Event Planner/Tradeshow support
· Multimedia Communications/Social Media Specialist
· Journalism/Creative Writer/Editor
· Multimedia Designer/Videographer/Photographer
· Graphic Designer/Web designer
· Strategic Communications Analyst
· Designer/ Creative Illustrator
· PM/Creative Director
· Administrative Specialist
AFRL/PA
| IX |
| · Program Manager |
· Event Planner
· Technical Editor / Writer
· Graphics Designer
AFRL/RS (PMO)
| X |
| · Administrative/Records Administrator |
· Data Analytics Support
· Program Manager
AFRL/RST
(TCO)
| XI |
| · Personnel Security Specialist |
· Physical Security Specialist
· Information Security Specialist
· Administrative Specialist AFRL/XP2 (SSO office)
| XII |
| RESERVED |
| RESERVED |
| XIII |
| · Program Management |
| AFRL/XPPI |
| XIV |
| · Communications Messaging |
| AFRL/XPT - CM |
| XV |
| · Program Management |
· Operations Research Analyst
AFRL/XPT-MS&A
| XVI |
| · Construction Surveillance Specialist |
| AFRL/XPZ |
| XVII |
| · Administrative Specialist |
| AFRL/CCX |
AFRL/CCL/XPR
AFRL/PK
1.
Attachment I – Micro-Accreditation and STEM Strategy Development, Workforce of the Future and Human Capital Lifecycle
1.3 FTE
Dated 21 October 2020
1.0 Description of Services:
Consult across multiple areas supporting workforce transformation that includes but is not limited to the workforce agility pilot focused on recruiting and hiring; workforce agility pilot focused on flexible work and novel incentives; micro accreditation; STEM strategy, and future pilot phases (specifically wage grade study). Hours will be a combination of distance consulting, information gathering/study execution to continue to help identify trends and themes on the horizon in support of the AF S&T 2030 Strategy, and on site consulting to facilitate and run workshops and collect data from government, university, and industry.
2.0 Qualifications: The Contractor employee(s) shall have the following qualifications and experiences:
| 2.1 | The Contractor shall have corporate experience and a talent base with a proven track record helping leaders in both government organizations and Fortune 500® companies to lead, manage, and execute organizational transformations to enhance innovation aligned to strategic goals and mission objectives. |
| 2.2 | The Contractor shall have specific experience with S&T organizations and employees will be key, as well as a depth of knowledge of cutting edge best practices from industry, government, and academia. |
| 2.3 | Contractor should have knowledge about business and workforce consulting, knowledge about the government structure, specifically DoD organizations, as well as knowledge and experience about industry best practices in workforce planning, strategic planning, blue collar work, knowledge work, and STEM. |
| 2.4 | The Contractor shall have a combination of competencies including research and analysis, strategy development, visioning, workshop facilitation, engagement strategy, work plan development, communications. Specific interest areas will be developing talent pipelines via micro accreditation and Air Force STEM strategies. |
| 2.5 | The Contractor will have work experience specifically in the areas of recruiting, retaining, and developing top tier talent in novel ways not currently in regular use in government organizations. |
| 2.6 | The Contractor shall have the ability to understand, communicate, coordinate, prioritize, maintain files, manage databases, and generate reports and presentations for diverse audiences. |
| 3.0 | Highly Desired Qualifications |
| 3.1 | Personnel for this effort would ideally have knowledge about AFRL, AFMC and AF S&T 2030 strategy, the AFRL workforce pilots and workforce agility study to date, and be able to provide top notch literature reviews on industry and government best practices/trends, reports, presentations, and facilitation of meetings. |
| 4.0 | Security Requirements |
| 4.1 | The Contractor shall have a SECRET clearance. |
| 5.0 | Tasks |
| 5.1 | Micro-Accreditation and STEM Strategy Support: |
| 5.1.1 | The Contractor shall develop and provide methodologies to help strengthen workforce efforts by using a combination of competencies including research and analysis, strategy development, visioning, workshop facilitation, engagement strategy, work plan development, communications. |
| 5.1.2 | The Contractor will work specific interest areas to develop talent pipelines via micro accreditation and Air Force STEM strategies. |
| 5.1.3 | The Contractor will focus on future workplace and workforce, specifically in the areas of recruiting, retaining, and developing top tier talent in novel ways not currently in regular use in government organizations. |
| 5.1.4 | The Contractor shall assist AFRL in creating a strategy and process to execute micro-accreditation across multiple technology areas and skill level areas. |
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