PWS CCAO Calibration Services Daft - Sources Sought _1.docx

PERFORMANCE WORK STATEMENT (PWS)

CCAO Test Equipment Calibration Service

1.0 INTRODUCTION:

1.1 The primary mission of the Central California Area Office (CCAO) is safe, efficient, reliable operation and maintenance of dams, powerplants, pumping plants, pipelines, canals and other infrastructure associated with the Central Valley Project (CVP) Auburn-Folsom South Unit, CVP American River Division, CVP East Side Division and the Solano Project. Within this broad mandate, CCAO is responsible for administering long-term and interim contracts for water supply and power generation to cities and farms throughout a 12-county area; managing natural resources, cultural resources, environmental compliance and recreation on project lands; and facilitating completion of major construction and other improvements to project facilities. The Central California Area Office is headquartered at Folsom Dam, 23 miles east of California's capital city of Sacramento, with resource offices located at New Melones Dam and Lake Berryessa. The Area Office manages water and land resources in 12 counties, including facilities of the Central Valley Project - American River and East Side Divisions, and facilities of the Solano Project.

2.0 SCOPE: The contractor shall provide all necessary and qualified personnel, facilities, equipment and materials required to provide calibration services in accordance with the equipment’s manufactures recommendations. The contractor shall insure that all calibrations are certified and signed by the contractor representative. The contractor shall ensure that good business and management practices are followed in performing the services, such that the Government receives the greatest value for the services and products provided

3.0 TYPES OF SERVICES: This Agreement shall cover requirements for Calibration and certification of precision test equipment.

4.0 PRODUCTS: Validated Calibration Certificates for tested equipment that meets the manufacturers specifications. (See Attachment 2 - Test Equipment List)

5.0 LOCATION OF SERVICES: The location of services shall be at the contractor’s facility or the Government facility at the following location: 7794 Folsom Dam Rd, Folsom CA 95661

6.0 GENERAL REQUIREMENTS:

a. The contractor must possess a Contractor's Business License, Insurance, and Certifications directly relative to the nature of the work.

b. Calibration is required on an annual basis for equipment used to take measurements for test results to show compliance with regulatory requirements. These measurements need to be traceable to National Institute of Standards and Technology (NIST) standards. Best practice recommends that instruments used to verify accuracy of plant equipment should be calibrated in accordance with the manufacturer’s recommendations.

7.0 GOVERNMENT-FURNISHED EQUIPMENT (GFE) AND MATERIALS: None

8.0 REGULATIONS/POLICIES: None

9.0 TRAVEL: Contractor is responsible for any and all associated travel cost associated with all work performed.

10.0 GOVERNMENT VEHICLES: None

11.0 SECURITY:

11.1 The Project Manager or Contracting Officer’s Representative (COR) will assist with the Contractor’s entry into secure areas and inform the Contractor of security procedures. The Contractor shall comply with all security procedures.

11.2 Reclamation has identified specific security sensitivity designations for information related to Government facilities.

11.3 All contractor produced and Government furnished information related to this contract is designated Public Information (Non Official-Use-Only), except for the Government furnished work products which are designated Official Use Only – SENSITIVE (FOUO/SENSITIVE).

11.4 The Contractor shall be required to supply Reclamation with the legal names and other personal information of employees who will be working under this contract.

11.5 Reclamation reserves the right to perform security checks on Contractor employees.

12.0 TRAINING: The Contractor is responsible for all training for its employees except when training can only be provided by Reclamation.

13.0 DELIVERABLES:

13.1 DELIVERY TICKETS: All shipments under this agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information. One copy of this delivery ticket shall be sent to the Contracting Officer Representative (COR) or CCAO warehouse once the equipment is calibrated and ready to be shipped to CCAO.

· Name of the Supplier

· Contract Number

· Date of Purchase or calibration

· Contract Call Number

· Itemized list of supplies/services furnished

· Date of delivery or shipment

13.2 CERTIFICATE OF CALIBRATION: With each item calibrated, provide a “Certificate of Calibration” stating the standard to which the calibration was performed AND a statement of “as-found” and “as left” settings for each item.

14.0 QUALITY CONTROL:

14.1 Contractor’s Performance Assessment Reporting System (CPARS). This report will be completed by the Contracting Officer’s Representative (COR) at the end of the performance period. This information will be input into the Contractor’s Performance Assessment Reporting System (CPARS) when the system becomes available.

14.2 Quality Assurance Surveillance Plan. Quality shall be measured based on the following: