PWS - Catholic Doolie Retreat_Aug 18-20 2023.pdf
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- Attached to
- Catholic Doolie Retreat Federal contract opportunity
- Solicitation number
- FA700023Q0058
About this file
This performance work statement outlines requirements for a Catholic Doolie Retreat to be held August 18-20, 2023 at an off-base venue. The contractor shall provide lodging for approximately 116 cadets and 8 staff members for two nights in separate male and female rooms or buildings. Six meals are required over the weekend beginning with dinner on Friday and ending with lunch on Sunday, to include vegetarian and gluten free options. A large meeting room is needed to accommodate all 124 attendees with AV capabilities, breakout seating, and space for Mass. An additional small room for Adoration and snack storage are also required. The venue must be within three hours of the United States Air Force Academy and include outdoor activities. The period of performance is the weekend of August 18-20, 2023.
The related federal contract opportunity is solicitation number FA700023Q0058 for the Catholic Doolie Retreat issued by the Department of the Air Force Headquarters Air Force Academy. The solicitation seeks an off-base venue meeting the above performance work statement requirements.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| SCA Wage Determination 15-5417.pdf | ||
| RFQ Catholic Retreat.pdf |
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Text version
CATHOLIC DOOLIE RETREAT
UNITED STATES AIR FORCE ACADEMY
PERFORMANCE WORK STATEMENT
CATHOLIC DOOLIE RETREAT
Aug 18-20 2023
CATHOLIC TEC RETREAT
UNITED STATES AIR FORCE ACADEMY
PERFORMANCE WORK STATEMENT
CATHOLIC DOOLIE RETREAT
1. PURPOSE:
This is a non-personnel services contract to provide a retreat for the USAFA Cadet Catholic Community. The Cadet Chapel Catholic Community needs to establish a contract for a venue that can host 124 Cadets and staff for a period of two nights, provide 5-6 meals, a large meeting room with tables and chairs capable of accommodating these members, and a large area in which to hold Catholic Mass (can be the same at the large meeting room). Additionally, a small room to be set up for Catholic Adoration is needed as well as an area to store snacks.
2. BACKGROUND:
The Cadet Chapel Catholic Community is seeking a venue to conduct its annual Doolie retreat.
This retreat has been conducted for decades and is crucial to the spiritual resiliency of the Cadets.
The retreat is geared toward the new USAFA Freshmen, known as "Doolies". The retreat is designed to integrate the new Cadets into their faith groups, to equip the Cadets with the necessary tools to grow in their faith, and to support them throughout their years at USAFA through religious instruction, large group activities, small group discussion, daily Mass, and Adoration. It strengthens the Cadets' connections with the USAFA Catholic community and provides a support system and friendships that last a lifetime. This retreat serves as the participants' Constitutional Right to the Free Exercise of Religion. This retreat's significance to the Chapel's mission is essential. Without securing interested cadets in their faith and into faithful supportive communities, the Cadets risk walking away from the faith of their youth at precisely the time when it is needed the most during the unique challenges at USAFA and the general challenge of developing their autonomy and agency. The Chapel views the connections made at this part of the Cadets' time at USAFA integral for supporting the Cadets throughout the rest of their time here.
3. DESCRIPTION:
The contractor shall provide a Retreat Venue on the weekend of August 18-20 2023 to provide two nights lodging (separate rooms/buildings for males/females) for approximately 116 cadets and separate rooms/not dormitory style for 8 staff (124 total participants). This requirement should include a total of six (6) meals (breakfast/lunch/dinner), beginning with dinner on Friday evening and ending with lunch on Sunday. Vegetarian and gluten free options are needed. If the venue meal time cannot accommodate a potential late arrival on Friday, only 5 meals will be required.
Dining area should be within walking distance of lodging and large meeting room. A large meeting room is required to accommodate all 124 Cadets and staff. The meeting room must be equipped with the following audiovisual and sound system equipment: AV capability to connect laptop, large screen on which to project from laptop, access to connect a keyboard and up to 4 microphones, sound system access for musicians and laptop. In addition, the large room must allow for small breakout groups with separate tables of 8 to10 individuals each and chairs provided. A large area to hold Catholic Mass is also required (can be the same at the large meeting room). If snacks are not allowed in the large meeting room, a storage area for snacks is also required. An additional small room for continual Catholic Adoration is also required throughout the retreat.
4. SPECIFICATIONS / SCOPE:
Venue should be large enough to host 124 Cadets and staff members for two nights with separate rooms/buildings for males and females. The commute for this venue should be within 3 hours of USAFA. The venue should be able to provide meals within walking distance of the large meeting room/lodging and host/be near outdoor activities that can enhance the Cadets' experience.
5. PERIOD OF PERFORMANCE:
Period of performance for this requirement should over one weekend, from the evening of Friday 18 Aug 2023 until after lunchtime on Sunday 20 Aug 2023.
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