PWS - Catholic Doolie Retreat_2023 (1).pdf

CATHOLIC DOOLIE RETREAT

UNITED STATES AIR FORCE ACADEMY

PERFORMANCE WORK STATEMENT

CATHOLIC DOOLIE RETREAT

Aug/Sept 2023

CATHOLIC TEC RETREAT

UNITED STATES AIR FORCE ACADEMY

PERFORMANCE WORK STATEMENT

CATHOLIC DOOLIE RETREAT

1. PURPOSE:

This is a non-personnel services contract to provide a retreat for the USAFA Cadet Catholic Community. The Cadet Chapel Catholic Community needs to establish a contract for a venue that can host 135 Cadets and staff for a period of two nights, provide meals, a meeting room able to fit these members, and a large area in which to hold Catholic Mass (can be the same at the large meeting room).

2. BACKGROUND:

The Cadet Chapel Catholic Community is seeking a venue to conduct its annual Doolie retreat.

This retreat has been conducted for decades and is crucial to the spiritual resiliency of the Cadets.

The retreat is geared toward the new USAFA Freshmen, known as "Doolies". The retreat is designed to integrate the new Cadets into their faith groups, to equip the Cadets with the necessary tools to grow in their faith, and to support them throughout their years at USAFA through religious instruction, large group activities, small group discussion, daily Mass, and Adoration. It strengthens the Cadets' connections with the USAFA Catholic community and provides a support system and friendships that last a lifetime. This retreat serves as the participants' Constitutional Right to the Free Exercise of Religion. This retreat's significance to the Chapel's mission is essential. Without securing interested cadets in their faith and into faithful supportive communities, the Cadets risk walking away from the faith of their youth at precisely the time when it is needed the most during the unique challenges at USAFA and the general challenge of developing their autonomy and agency. The Chapel views the connections made at this part of the Cadets' time at USAFA integral for supporting the Cadets throughout the rest of their time here.

3. DESCRIPTION:

The contractor shall provide a Catholic retreat center on a weekend in August or September 2023 (available dates listed below) to provide two nights lodging (separate rooms/buildings for males/ females) for approximately 125 cadets and a separate building(s) with rooms/not dormitory style for 10 staff (135 total participants). This requirement will need to include a total of six (6) meals (breakfast/lunch/dinner), beginning with dinner on Friday evening and ending with lunch on Sunday.

Vegetarian and gluten free options are needed. A large meeting room is required to accommodate all 135 Cadets and staff. The meeting room must be equipped with the following audiovisual and sound system equipment: AV capability to connect laptop, large screen on which to project from laptop, access to connect a keyboard and up to 4 microphones, sound system access for musicians and laptop. In addition, the large area must allow for small breakout groups with separate tables of 8 to10 individuals each. A large area to hold Catholic Mass is also required (can be the same at the large meeting room). If snacks are not allowed in the large meeting room, a storage area for snacks is also required.

4. SPECIFICATIONS / SCOPE:

Venue should be large enough to host 135 Cadets and staff members for two nights with separate rooms/buildings for males and females. The commute for this venue should be within 3 hours of USAFA. The venue should host and/or be near outdoor activities that can enhance the Cadets' experience.

5. PERIOD OF PERFORMANCE:

Period of performance for this requirement should over one weekend, from Friday evening until Sunday afternoon. Available weekends are as follows: 18-20 August 2023, and 22-24 September 2023. The weekends of 15-17 Sept and 29 Sept-1 Oct may possibly be available