PWS_Black_Sands_Beach_Mal_Coombs__Rev_4.docx

JANITORIAL AND GROUNDSKEEPING SERVICES

U.S. BUREAU OF LAND MANAGEMENT – KING RANGE PROJECT OFFICE

RECREATION/DAY USE SITES AROUND BLACK SANDS BEACH AND MAL COOMBS PARK

Contents

PWS 1.0 Background on the Government’s Requirement

The Bureau of Land Management (BLM), King Range Project Office, requires janitorial services for the U.S Bureau of Land Management (BLM), Humboldt County, California at six (6) recreation/day use sites in the vicinity of Black Sands Beach and Mal Coombs Park. The sites are scattered throughout the management area near the community of Shelter Cove, California. Janitorial services and general groundskeeping, to include mowing and string trimming is also needed to provide for adequate fire hazard mitigation and an inviting appearance. The table listed in Section 2.0 identifies the sites, location of each site, provides information on the number of restrooms, and trash receptacles within each area that require janitorial services six days per week, year-round.

PWS 2.0 General Scope of Work

The principal components of work to be performed by the contractor will consist of janitorial services. This includes emptying trash receptacles, picking up litter scattered throughout the recreation/management areas, cleaning vault toilets once (1) a week, and restocking restrooms in accordance with the specifications contained herein.

The contractor shall accomplish by providing all personnel, labor and supervision necessary to perform the janitorial and groundskeeping services as required by this Performance Work Statement (PWS).

Place of Performance:

All locations where work is to be performed are located around the coastal community of Shelter Cove, California, in the county of Humboldt. Locations are listed from North to South with coordinates and are all within two miles drive form most northern and southern points. (see photo below, sites are highlighted in yellow).

PWS 3.0 Performance Schedule.

3.1 Performance Schedule:

CLEANING SCHEDULE submissions

3.2 Cleaning Schedule:

All required tasks must be conducted during reasonable work hours. The Contractor shall not start work prior to sunrise and shall not work later than sunset due to safety concerns. All noise generating activities like mowing and string trimming shall be performed between the hours of 8:00am and 5:00pm PST. The contractor may submit a change in the service schedule by submitting a written request to the COR. The required tasks listed in 3.2.1 MUST be completed according to the following schedule:

Daily: Scheduled six days per week. The non-scheduled day must fall on Tuesday, or Wednesday, and must be mutually agreed upon by the contract and COR at the pre-work conference.

Weekly: Scheduled every Thursday or Friday.

Twice Weekly: Scheduled Monday and Friday.

Monthly: Scheduled on the second week of each month, except from March 1 – June 30 when scheduled twice monthly on the first and third weeks.

Summer Holiday Weekends: Include three-day weekends (Sat, Sun, Mon) of the Memorial Day and Labor Day holidays, and a three-day weekend or midweek period connected to the July 4th holiday. These weekends have higher use levels and require a higher cleaning frequency as outlined below.

3.2.1 PUBLIC RESTROOMS – DAILY

3.2.2 PUBLIC RESTROOMS – WEEKLY

3.2.3 MAL COOMBS PICNIC AREA AND BLACK SANDS BEACH OVERLOOK – WEEKLY

3.2.4 MAL COOMBS PARK AND BLACK SANDS BEACH AREA GROUNDS – TWICE WEEKLY

3.2.5 Seasonal Mowing / Trimming MAIL COOMBS PARK, BLACK SANDS BEACH, ABALONE POINT, SEAL ROCK, UNNAMED COASTAL SITES #1 & 2 AREA GROUNDS – MONTHLY (Twice monthly March-May)

3.2.6 RESTROOM AND AREA GROUNDS – AS NEEDED

3.2.7 SUMMER HOLIDAY WEEKENDS

DAILY – Remove all dog debris and tripping hazards (such as hiking sticks) from walkway of Black Sands Beach Trailhead

PWS 4.0 Overall Objective(s)

The objective of this work is to provide Janitorial Services and groundskeeping for six (6) recreation & day use sites located within the King Range National Conservation area as described. The minimum service frequencies are established in Cleaning Schedule.

· Janitorial Services shall be performed six days per week for each site under this contract, year-round.

· Basic restroom cleaning services shall include thorough cleaning and disinfecting of all surfaces with an appropriate cleaning agent, descale toilet bowls and sinks as per the PWS in section 5.0.

· All trash and recycling containers shall be emptied and returned to their original location and proper position, this includes trash receptacles located in the vault toilets and outside of the site entrances. Boxes, cans, papers and other material placed near a trash or recycling receptacle and marked “TRASH” or “RECYCLE” shall be removed. Any obviously soiled or torn plastic trash and recycling receptacle liners shall be replaced. Trash and recycling receptacles shall be left clean, free of foreign matter, and free of odors.

PWS 5.0 Specific Tasks

The contractor shall provide services for janitorial work at all locations:

5.1 BASIC CLEANING SERVICES. The contractor shall accomplish all cleaning tasks to meet the requirements of this Performance Work Statement. The minimum cleaning frequencies are established in the Cleaning Schedule.

5.1.2. Clean Interior Bathroom Flooring/Sinks/Mirrors/Doors. All surfaces shall be cleaned with a cleaning agent appropriate for each bathroom facility. Contractor shall remove all dust, dirt, marks, grease, smudges, scuffs, fingerprints, and other foreign matter to provide or maintain a clean, uniform appearance.

5.1.3 Remove Trash and Recycling. All trash and recycling containers shall be emptied and returned to their original location and proper position, this includes trash receptacles located in the vault toilets and at trailheads or recreation site areas. Boxes, cans, papers and other material placed near a trash or recycling receptacle and marked “TRASH” or “RECYCLE” shall be removed. Any obviously soiled or torn plastic trash and recycling receptacle liners shall be replaced. Trash and recycling receptacles shall be left clean, free of foreign matter, and free of odors.

5.1.4 Clean Drinking Fountains. No applicable.

5.1.5 Clean Bathroom Sink and Surface Areas. Completely clean and disinfect all surfaces of sinks, plumbing fixtures, dispensers, stall doors and hardware, walls, and other such surfaces, using appropriate cleaning, disinfecting, and polishing agents.

5.1.6 General Spot Cleaning. Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, doors, door guards, door handles, push bars, kick plates, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

5.2. BASIC RESTROOMS CLEANING SERVICES. The contractor shall accomplish all cleaning tasks to meet the requirements of this Performance Work Statement.

5.2.1. Clean and Disinfect Surface Areas. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kick plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets.

5.2.2. Descale Toilet Bowls, and Sinks. Descaling shall be performed monthly, at a minimum, and, as often as needed, to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

5.2.3. Stock Restroom Supplies. Contractor shall ensure restrooms and vault toilets are stocked sufficiently so that supplies including toilet tissue, paper towels, soap, and other materials do not run out between services. All supplies shall be stored in designated areas only. No overstocking shall be allowed. If supplies run out prior to the next service date, contractor shall refill within 24 hours of notification.

PWS 6.0 Government-Furnished Property, Materials, Services

General:

The Contractor shall furnish all personnel, equipment, facilities, transportation, tools, supervision, and other items and non-personal services necessary to perform the work tasks defined in this PWS, except for those items specified as government furnished.

Supplies & Materials: The Government shall furnish the below materials to assist the Contractor in meeting the requirement of this contract, including restocking supplies, except for those items specified as government furnished property and services. The BLM will furnish the following supplies and equipment necessary for completion of the project: Toilet paper, disposable seat covers, paper towels, trash bags, mop bucket, mop cleaning/disinfectant solutions, and deodorant cakes.

Equipment: The Government will not provide any equipment. (i.e., lawnmowers, string trimmers)

Services: The Government will provide quality assurance.

Facilities: The Government will provide an area for storage of limited supplies, such as for mops and bucket, extra paper products, cleaning agents, etc.

Utilities: The Government will provide utilities in the form of water and electricity to use in the performance of the tasks outlined in this PWS. The BLM will cover the costs of trash dumping fees.

PWS 7.0 Security and Administrative Matters

The Contractor will be provided two (2) key to access the vault toilets and trash receptacles. This will be documented on a Department Property Issuance form and will be responsible for securing the personal property. Contractor shall notify the Contracting Officer Representative (COR) right away should the key be lost or stolen.

Regular Work Hours:

The performance period established for this contract is based upon all work being conducted during reasonable work hours. The Contractor shall not start work prior to sunrise and shall not work later than sunset due to safety concerns. If the Contractor desires to carry on work outside these conditions, including government holidays, a request must be submitted to the Technical Point of Contact (TPOC), Contracting Officer Representative (COR), OR Contracting Officer in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Communications:

“Time” for communications received after 3:00 pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

Federal Holidays:

The following Federal Legal Holidays are observed:

Juneteenth

Fire Danger Season:

If the Contracting Officer Representative (COR) allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

PWS 7.1 Pre-Solicitation Site Tour / Pre-work conference.

N/A

PWS 8.0 Technical Exhibits and Definitions

Standard Definitions:

Physical Condition The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, and discoloration and other items as identified by the COR. Physical condition may be determined by visual as well as diagnostic means.

Contracting Officer (CO) The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

Contracting Officer’s Representative (COR) The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

Quality Assurance (QA) Surveillance of Contractor performance to determine performance requirements are met.

Performance Requirements Summary (PRS) (see Technical Exhibit below) The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

Quality Control (QC) Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.

APPENDIX/TECHNICAL EXHIBIT LISTING

7. Appendix/Technical Exhibit List:

7.1. Performance Work Statement Appendix 1– Performance Requirements Summary (PRS)

Performance Work Statement (PWS) 140L1222Q00005

PWS Page 5 Appendix 1

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Any customer complaints must be validated prior to being utilized as part of the PRS.

(This is the maximum error rate.) Acceptable Quality Level (AQL)

Performance Requirement Statement #1: The Contractor shall provide Basic Cleaning Services includes the six (6) recreation and management sites listed in the PWS; Clean Interior of Restrooms / Fixtures /Stall Walls; Remove Trash and Recycling; Clean bathroom Sink and Surface Areas; General Spot Cleaning.

Tasks included are from PWS Section 5

· 5.1.2

· 5.1.3

· 5.1.4

· 5.1.5

· 5.1.6 As specified in the Performance Work Statement Task 5.1 including, sub-tasks 5.1.2 – 5.1.6

95% compliance. All areas to be cleaned per the Performance Work Statement. All required services performed with no more than two (2) janitorial deficiency notices per month.

Completion of Janitorial Services checklist by contractor after each cleaning service.

Routine (i.e., weekly) review of Janitorial Services by Government and/or Site Representative.

Periodic (i.e., monthly) inspection of Janitorial Services by COR.

Positive: Favorable performance review; prompt payment of invoices. Exceptional performance may result in Government exercising Option Year.

Negative: Non-compliance will result in work being re-done at the contractor’s expense. Failure to re-do the work will result in monetary deduction for that visit. Negative past-performance evaluation on contract.

For 1 unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved.

For 2 unsatisfactory inspections, a 5% deduction from the invoice for that Period of Performance.

For 3 unsatisfactory inspections, a 10% deduction.

Performance Requirement Statement #2: The Contractor shall provide Basic Restroom Cleaning Services including, Clean and Disinfect Surface Areas; Descale Toilet Bowls, Sinks; Sweep and Mop Floor; Stock Restroom and Toilet Supplies.

Tasks included are from PWS Section 5

· 5.2.1

· 5.2.2

· 5.2.3

· 5.2.4

Completion of Janitorial Services checklist by contractor after each cleaning service.

Routine (i.e., weekly) review of Janitorial Services by Government and/or Site Representative.

Periodic (i.e., monthly) inspection of Janitorial Services by COR.

Positive: Favorable performance review; prompt payment of invoices. Exceptional performance may result in Government exercising Option Year.

Negative: Non-compliance will result in work being re-done at the contractor’s expense. Failure to re-do the work will result in monetary deduction for that visit. Negative past-performance evaluation on contract.

For 1 unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved.

3.2.5, 3.2.6

Periodic (i.e., monthly) inspection of landscaping Services by COR.

Positive: Favorable performance review; prompt payment of invoices. Exceptional performance may result in Government exercising Option Year.

Negative: Non-compliance will result in work being re-done at the contractor’s expense. Failure to re-do the work will result in monetary deduction for that visit. Negative past-performance evaluation on contract.

Positive: Favorable performance review; prompt payment of invoices. Exceptional performance may result in Government exercising Option Year.

Negative: Non-compliance will result in work being re-done at the contractor’s expense. Failure to re-do the work will result in monetary deduction for that visit. Negative past-performance evaluation on contract.

Exceptional performance may result in Government exercising Option Year.

Negative: Non-compliance may result in delay of work and/or possible termination of contract for default. Negative past-performance evaluation on contract.

For 1 unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved.

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