PWS - Backflow Preventer.pdf

MARYLAND AIR NATIONAL GUARD

PERFORMANCE WORK STATEMENT

BACKFLOW PREVENTER IN

19 MARCH 2021

1. General Project Information:

1.1. Project Location and Background: This is a non-personal services contract to obtain inspection and testing of Backflow Prevention Devices (BFPD) for evidence of dripping, leaking, damage and improper installation in order to protect drinking water supply and quality for human consumption at Martin State Airport, Maryland Air National Guard, Baltimore, MD 21220.

This contract additionally entails recertification and repairs of BFPDs. There are approximately 150 BFPDs plus or minus on this base.

1.2. Period of Performance: This contract is for a twelve (12) month base year with three twelve

(12) month option years.

1.3. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection, testing and repairs of Backflow Prevention Devices as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

1.4. Site Description: The Maryland Air National Guard, Martin State Airport National Guard Base has a workforce of over seventeen hundred full and part-time personnel, with facilities occupying one hundred and seventy five acres of property. The primary mission is to provide air support to the nation and the state of Maryland. These facilities require security protection at all times. Absolutely no photography of aircraft is permitted.

1.5. Use of Premises:

1.5.1. Coordinate access to premises with Contracting Office Representative (COR) for execution of work. Emergency situations, military operations, or other contingencies, may cause suspension of work or restrictions on access to the construction site. If military emergency operations require escorts, the Government will provide them to the Contractor at no cost.

1.5.2. All Contractor employees; including subcontractors, must sign a background check release form for base access, Wing Form 113. Once a background check has been completed with no negative findings, employees will be granted access to the Installation.

1.5.3. The COR will determine the equipment, material and other staging locations or work areas available under this contract.

1.5.4. Contractor shall assume full responsibility for protection and security of materials and equipment stored on site.

1.5.5. Contractor shall move any stored products, under their control, which interfere with operations of the Government.

1.6. Government Equipment: Contractor use of Government owned or leased equipment such as:

hoists, forklifts, compressors, welding machines, cutting rigs, etc. is not permitted on either a reimbursable or non-reimbursable basis. Cost for all equipment required to accomplish the work shall be included in the Contractors final bid price.

1.7. Permits and Inspections:

1.5.1. Normally no permits or inspections by local building officials are required. All inspections will be performed by COR unless modified by the Statement of Work. All testing will be performed by contractor.

1.5.2. Unless otherwise specified in other sections of this specification, the use of burning equipment or open flame welding and cutting shall be allowed only as authorized in writing by the local Fire Inspector (Facility 3150) (410) 918-6257. Once approved by the Fire Inspector, a written AF Form 592 – USAF Welding, Cutting, and Brazing Permit will be issued. The permit will be issued by the fire department within one (1) hour of request, and must be renewed daily.

1.5.3. Digging permits are obtained from the Work Control Office (Facility 2100) at (410) 918-6300.

The Contractor is responsible for contacting ‘Miss Utility’ to mark the gas and electrical lines.

The Contractor is responsible for hiring a private underground utility locating company to mark the water, sanitary sewer, storm sewer, broadband cable, and communication lines, control lines, and electric.

1.6. Change Orders: Only the Base Civil Engineer (BCE), COR or the Contractor may initiate change order requests. Do not proceed with any work until a signed modification or other written authority is received from the Contracting Officer. Only the Contracting Officer may approve a change order.

1.7. Field Changes: No changes in the cost or the scope of the project may be made without processing a change order. Field changes not involving cost or scope may be initiated by the BCE, COR, Contracting Officer or the Contractor.

1.8. Contractor Passes: Contractor’s Passes are only issued to personnel who have properly submitted a locally generated WF 113 Wing Installation Access Application (available from the Contracting Office or from the COR) and have been cleared through an approved background investigation by the 175th Security Forces Squadron. The Installation Access Application contains required information necessary to conduct a National Criminal Information Center (NCIC) background check or a Defense Biometric Identification System (DBIDS) check.

Contractors who will be working on the installation need to complete an Antiterrorism Level I training. The training can be found at https://jko.jten.mil/courses/atl1/launch.html. Please ensure contractors are attaching their certificates along with their applications. Contractors who have not completed an Antiterrorism Level I training will not be allowed on the installation.

Contractor Passes are only issued to contractors who will be required to work more than 14-days on the installation in performance of their contract. For contractors requiring less than 14 days of access, an AF FM 75, Visitors Pass, will be issued upon a favorable background investigation; this process can take up to a half hour.

The Defense Forces Commander (DFC) maintains the right to deny contractors access to the installation based on unfavorable information obtained through NCIC or DBIDS.

1.9. Daily Report and Sign-In Register: Each day the Contractor is on site to perform any work, the Superintendent/Foreman shall sign in at the Base Engineering Building (Bldg. 2100), indicating specific Building/Location and the number of persons who shall be performing work that day.

https://jko.jten.mil/courses/atl1/launch.html

1.10. Hours of Operations: The hours of operations at Martin State Airport for the Air National Guard are 10 hours per day (0630 – 1700) Tuesday – Friday. Coordinate access to premises with COR, for execution of work. Emergency situations, military operations, or other contingencies, may cause suspension of work or restrictions on access to the construction site.

1.11. Off-Hours Work: Except as otherwise specified, all work shall be performed during regular work hours (indicated above). If the Contractor desires or is required to work on Saturdays, Sundays, Holidays or other hours outside normal work schedule, the Contractor shall be required to seek written approval from the COR. The Contractor is not entitled to premium time if the request is approved.

1.12. Clean up: The work site is an active civilian and military airport. Site cleanliness, foreign object debris (FOD) control is absolute. The Contractor will clean up all construction debris and refuse and will remove it from the work site and the Base daily at their own expense.

1.13. Safety: The Contractor is responsible for performing all work In Accordance With (IAW) State and Federal OSHA requirements as well as compliance with the most current USACE EM 385- 1-1. This is available at http://140.194.76.129/publications/eng-manuals/em385-1- 1/2008_English/toc.html.

1.14. Environmental Protection and Waste Disposal: The Contractor shall, at their own expense, remove all sludge, dusts and debris from the property of the Martin State Airport Air National Guard Base which have resulted from specific work described in the “Environmental Protection Plan for Contractors” and these specifications. The disposal of all such materials, which may include hazardous or toxic liquids that are used to perform the work, shall conform to all Federal, State, and Local environmental regulations with regards to both transportation and ultimate disposal. This project must comply with all Federal, State, and Local environmental regulations. All dumpster service and waste management shall be provided at no additional cost to the Government. All recyclable metal shall be placed into Martin State Airport scrap metal recycling containers. Please contact the Base Environmental Engineer Maj DeJaun Saunders at (410) 918-6538 for detailed information.

1.15. Hazardous Materials: If suspected hazardous materials are discovered, do not disturb, and contact the COR.

1.16. Drawings furnished by the government to the Contractor may be used for general information only and shall not be relied upon or used as the basis for preparation of contract drawings required by this contract without complete on-site verification by the Contractor.

Military Real Property Data – DD Form 1354: The Contractor shall furnish real property data to the Government via the DD Form 1354, Building Information Checklist for the Transfer and Acceptance of Military Real Property, for each new construction and/or renovation project awarded, unless otherwise notified. The cost and unit of measure of each individual asset must be identified separately. If demolition work is within the scope of the project, demolished assets and demolition costs must also be identified. The Contractor is responsible for accuracy of data, current up to the time of completion. The Contractor should contact the Real Property Office at 410-918-6222 with questions pertaining to the DD Form 1354. For construction data assistance, Contractor may contact the 175th Base Civil Engineer’s Office to speak with the COR, or Project Manager assigned to the project.

2. SCOPE OF WORK

2.1 The contractor shall perform testing and recertification of backflow prevention devices. The objectives should address the following task:

2.1.1 Perform annual compliance inspection, testing, and certification of each backflow prevention device. Devices are attached in Appendix 1.

2.1.2 Certified & licensed Technicians, coordinate & schedule recertification with facility and building Managers, to minimize the effects of the Water Outage, during recertification.

2.1.3 Coordination is also required in buildings with limited access due to security reason, as well as buildings performing testing that requires water 24 hours a day, until test is complete.

2.1.4 Annual recertification includes:

• Visual inspection of Backflow Assembly

• Testing and certifying backflow prevention assembly, using calibrated testing device.

• Install Certification tag on backflow assembly.

• Complete Cross Connection Inspection Report on Air Force (AF) Form 843

2.2 The contractor shall perform administration and logging of re-certifications.

2.2.1 Cross Connection Inspection reports are submitted to office personnel to be entered into the XC2 Backflow Prevention Management Software.

2.2.2 Inspection & Recertification Reports are submitted to Production Control on a monthly basis.

2.3 The contractor shall perform emergency and non-emergency service and repair.

2.3.1 Troubleshoot and respond within three hours to complaints on backflow prevention devices within the County/Base's water distribution system. Contractor shall be on site within three hours.

2.3.2 Emergency/Non-Emergency and repairs on BFPDs may be authorized by the COR and approved by the KO. For all repairs the Contractor will respond to the COR within three (3) hours and shall give an estimate with the labor and material needed to accomplish the emergency repairs. Minor repairs would involve water outages of 30 minutes to 1 hour. The valves of failed devices are to be closed and the devices bypassed until device is repaired/replaced:

• Disassembling & Cleaning Backflow Assemblies.

• Rebuilding & Recertify Failing Backflow Assemblies.

• Replacement of Damaged-Frozen Backflow Assemblies.

• Replacing various parts pertaining to the backflow assembly.

• Strainer Cleaning & Flushing

• General Routine Maintenance & Repair

• Accumulative repair costs not to exceed (NTE) $10,000.00.

• Each Backflow Service/Repair is logged into the XC2 Program, to provide summary reports quickly and effectively to management and authoritative agencies.

• Contractor is responsible for proper disposal of all waste and debris to an offsite location.

• Contractor is provide all manufacture warranties and O&M manuals at completion of project.

• Contractor will provide a year workmanship warranties and contact number for such warranties.

3.0 SUBMITTALS

• Contractor shall provide material submittals on AF Form 3000.

• Provide submittals for all materials, caulking, adhesive, and coatings

• Provide safety data sheets for all hazardous materials

• Provide safety plan and quality control plan

4.0 APPLICABLE PUBLICATIONS

• Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

The following regulations are listed for reference.

• 29 CFR 1901-1910 Occupational Safety and Health Act. (OSHA)

• NFPA Standards 96, section 8.3 and 8.8-1 NFPA Standard 96-4-3.

• Air Force Instruction (AFI), AFI 32-1067, Paragraphs 2.7.13, 3.3.4.8, and 3.3.4.9

• Uniform Plumbing Code (UPC) 603; UPC, Illustrated Training

Manual; UPC, Chapter 6

PERFORMANCE REQUIREMENTS SUMMARY

TASK PERFORMANCE

STANDARD

ACCEPTABLE QUALITY

LEVEL

SURVEILLANCE

#1 The contractor shall provide inspection and testing of backflow devices required for evidence of dripping leaking, damage and improper installation in order to protect drinking water supply and quality for human consumption.

The contractor shall identify all testable and Inspect-able BFPD’s.

Inspecting and testing them to ensure proper Operations.

Zero Deviation from industry standard

0-3inch BFPD’s randomly inspected

Above 3 inches inspected 100%.

water outage are 100 % inspected

#2 Provide report on AF Form 843

All test and inspection information is documented for each BFPD

Zero Deviation from industry standard

COR

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY COPIES FORMAT SUBMIT TO

Kick Off Meeting Within 15 days after award 1 In person COR

3.0 QC Plan

15 days after award

Once

Electronic Submission

KO and COR via email

Inspection Schedule: 30 days after award

Once 1 Electronic Submission

KO and COR via email

2.2.1 Cross Connection

Report

When required 1 Electronic Submission

COR

2.2.2 Inspection &

Recertification Reports

When required 1 Electronic Submission

COR

2.1 Monthly: Inspection and

Repair reports

Inspection and repairs due 1st Tuesday each month

Outages due 14

Days prior to work.

Repairs to be scheduled and approved by COR

1 Electronic Submission

KO and COR via email

APPENDIX 1

EQUIPMENT TO BE SERVED