PWS B1005 Overhead Door 16 DEC 2022.pdf

PERFORMANCE WORK STATEMENT

FOR

OVERHEAD DOOR REPAIR B1005

Buckley AFB

16 DEC 2022

TABLE OF CONTENTS

Page

1. DESCRIPTION OF SERVICES 2

1.1. INTRODUCTION 2

1.2. SCOPE OF WORK 2

1.2.1. REPAIR/REPLACEMENT OVERHEAD OR ROLL-UP 2

DOORS 2

1.3. LIMITS OF REPAIR WORK 3

2. SERVICE SUMMARY 4

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

3.1. PROPERTY 5

3.2. SERVICES 5

3.2.1. SECURITY FORCES AND FIRE PROTECTION 5

3.2.2. EMERGENCY MEDICAL SERVICES 5

4. GENERAL INFORMATION 5

4.1. QUALITY CONTROL PLAN 5

4.2. CONTRACTOR AVAILABILITY 5

4.3. QUALITY ASSURANCE 6

4.4. GOVERNMENT REMEDIES 6

4.5. HOURS OF OPERATION 6

4.6 OPSEC 7

4.7 HOT WORK PERMIT 7

4.8. CONTRACTOR REGISTRATION 7

5. SECURITY REQUIREMENTS 7

5.1. BASE PASS REQUIREMENTS 8

5.2. SECURITY REQUIREMENTS FOR 2 SWS 8

5.3. VEHICLE ENTRY INTO 2 SWS4 9

5.4. HEIGHTENED SECURITY AND FPCONs 10

6. ENVIRONMENTAL AND HAZARDOUS MATERIALS HANDLING 10

6.1 HAZARDOUS MATERAL APPROVAL 10

6.2 HAZARDOUS CHEMICAL REPORTING 10

6.3 SAFETY DATA SHEETS 10

6.4 SPILL CONTROL 10

6.5 MATERIAL DISPOSAL 11

6.6 TEMPORARY SANITARY FACILITIES 11

6.7 STORMWATER 11

7. CONTRACTOR MANPOWER REPORTING 11

8. APPENDIX 11

1. DESCRIPTION OF SERVICES

1.1. Introduction. This is a non-personal contract. This Performance Work Statement (PWS) defines the requirement for the contractor to provide Overhead Door System Maintenance and Repairs services at Buckley Air Force Base (BSFB), Colorado, 80011.

1.2. Scope of Work. The contractor shall provide all personnel, labor, equipment, supplies, tools, travel costs, materials, vehicles, supervision, and other items and services necessary to repair or replace various components and parts identified for overhead door system located at facility 1005 on Buckley SFB. Assess door repairs to include replacing obsolete parts, installing/replacing safety devices, replacing damaged door panels, etc. Contractor will provide a comprehensive assessment of each door with recommendations and estimates of findings and best course of action.

1.3. Location, and types of systems are listed, inspection assessment list in Appendix A & B.

1.3.1. Overhead Doors. Manufacturer’s manuals/guides are in Appendix C. In all cases possible, Bio-Based products shall be used (i.e. Vegetable oil for the hydraulic pumps) Bio- Based fluids must also meet manufacturer's operating parameters including the following:

Viscosity, operating temperature ranges, meet American Society for Testing and Materials (ASTM) standards, and the International Standards organization (ISO) certifications. Contractor shall have all equipment and material required to start work upon arrival at the service location.

1.2.2. Emergency Service. N/A

1.2.2.1. Contractor Emergency Contacts. The contractor shall submit to the Government at least one primary and one alternate emergency contact phone number before the contract start date.

1.3. Limits for Repair Work Outside of Periodic and Annual Inspection and Maintenance.

N/A

2. SERVICES SUMMARY

Performance Objective

PWS

Para.

Performance Threshold Assessment Method

Schedule inspections 1.2. Provide full estimate of corrective actions for each door regarding repairs and/or replacements on all overhead doors per industry standards.

COR will verify each schedule is received as prescribed.

Schedule timeframe for onsite corrective actions

1.2.1.2. Provide projected date of

work schedule and lead-time for repairs and installs.

COR inspection during contractor COR site visits to ensure systems are fully operational.

Review of final installation reports

2.1. Services Summary Item. The contractor requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Property. None

3.2. Security Forces and Fire Protection. The Government shall provide Security Forces and Fire Protection services. In the case of an emergency situation, the Security Forces telephone number at BSFB is 720-847-9930 and the Fire Department telephone number is 720-847-9924.

*NOTE – In case of an emergency on BSFB, DIAL 720-847-9117, if using a cellular phone

3.2.1. Emergency Medical Services. Ambulance and emergency medical services shall be provided on a cost-reimbursable basis. No other property or services shall be Government-furnished. For Emergency services at Buckley AFB, dial 911 from a landline phone.

*NOTE – In case of an emergency on BSFB, DIAL 720-847-9117, if using a cellular phone!

4. GENERAL INFORMATION

4.1. Quality Control Plan (QCP). The contractor’s QCP is a defined, documented, and disciplined set of practices that focus on assuring that the service conforms to the criteria included in the PWS. The basic quality management system shall provide for the appropriate controls of service characteristics and attributes from contract start and include inspection and test criteria/methodology/data that is used to verify/validate conformance to acceptance criteria established for the contract. It should describe specific policies, procedures, and practices and identify quality responsibilities for all operational interfaces. The important consideration is the delivery of services that fall within allowable tolerances. Quality planning procedures define how the requirements for quality will be met. All records and documentation shall be made available for the Government to review. The contractor shall submit a QCP as directed in paragraph 4.1 of PWS. The QCP at a minimum shall include:

a. Procedures to cover all services listed in PWS

b. Procedures to ensure quality is provided

c. Identify personnel by name, duty title, and job description assigned to BSFB

d. Key control procedures

e. Discrepancy procedures/corrective action plan

f. How documentation will be accomplished on maintenance/inspections and discrepancies

g. Safety

h. Management procedures to obtain objectives

i. Chemical usage, Material Safety Data Sheet (MSDS) request for approval

j. Environmental concerns

4.2. Contractor Availability. The Government must have the ability to contact the Contractor’s Operations or Project Manager or designated alternate twenty-four hours a day/seven days a week. During normal business hours, designated personnel shall be available within four (4) hours of request to meet on the installation with Government personnel designated by the Contracting Officer to discuss any issue that arises. After normal business hours, designated personnel shall be available within four hours upon request.

4.3. Quality Assurance. The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will inspect by periodically watching actual task performance, physically checking attributes of the completed task, checking management information reports, investigating complaints from users, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not the performance meets the standards contained in this PWS.

4.4. Government Remedies. The government shall require re-performance of any defective or incomplete work that does not meet contract terms. Re-performance may be directed by COR or CO and is to be completed within 48 hours of re-performance request. The CO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.5. Hours of Operation. Except for emergency services, the contractor shall perform the regular inspection and maintenance services required under this contract between the hours of 6:30 a.m. and 4:30 p.m., Monday through Friday, except Federal Holidays listed below.

Operations outside these hours shall require prior approval from the Government. The Contractor shall notify the Government of any problems with adhering to the designated time frame. In addition, the Contract Manager must be available between the hours of 7:00 a.m. and 4:00 p.m. to discuss or rectify any issues that may arise during business hours. Federally recognized holidays are listed below:

New Year’s Day -1st of January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - Last Monday in May Juneteenth 19th

Independence Day - 4th of July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - 11th of November Thanksgiving Day - 4th Thursday in November Christmas Day - 25th of December

When the scheduled service falls on a recognized holiday, the service shall be performed by the Contractor on the next business day at no additional cost to the Government, along with the service already scheduled for that particular day. If a holiday falls on a Saturday, it may be observed on Friday. If the holiday falls on Sunday, it may be observed on Monday.

4.5.1. Curtailed Hours. Extreme weather conditions (e.g., heavy snow, ice, flooding, etc.) may warrant curtailment of normal business hours for scheduled Regular and Annual Inspection and Maintenance. The contractor can call the Buckley AFB Snow Line at 720-847-7669 for these reports. Emergency work may still be required to be performed. CO or COR to provide determination.

4.6. OPSEC REQUIREMENTS WITHIN CONTRACTS. The contractor (including subcontractors) executing the Overhead Door PWS, will not have access to any form of critical information or activities in performance of the contract. The contractor (including subcontractors) will return all building plans, diagrams, blueprints, maps and other infrastructure information provided by 460 CES. 460 CES will account for materials and ensure destruction is consistent with OPSEC measures as needed.

4.7. Hot Work Permit. Any welding, cutting, grinding, brazing, or use of equipment that has flames will require a USAF Hot Work Permit (AF Form 592). The permit shall be acquired at the BSFB Fire Department in building 806.

4.8. Contractor Registration. Contractor shall be required to invoice through the Wide Area Work Flow (WAWF) System at https://wawf.eb.mil. More information regarding WAWF will be provided upon contract award. The contractor must have current registration through System for Award Management (SAM), www.SAM.gov.

4.8.1. Contractor shall invoice for Routine and Emergency work within 30 days after the completion of the work task. Contractor shall invoice monthly for Monthly-Preventative Maintenance inspections to include the Annual inspection.

5. Security Requirements. The contractor shall comply with all Buckley SFB(BSFB) security requirements as well as all requirements and procedures IAW AFFAR 5352.242-9000, Contractor Access to Air Force Installations. BSFB is a controlled/restricted area and special security procedures are utilized. The contractor shall be responsible for security of his work areas in cooperation with applicable base agencies. All documentation shall be submitted at the pre-performance conference.

https://wawf.eb.mil/ http://www.sam.gov/

5.1. Base Pass Requirements. The contractor will obtain necessary badges required for access to BSFB. A Defense Biometric Identification System (DBIDS) will be required for unescorted access to BSFB. The contractor shall provide an up-to-date roster of contractor personnel, by employee name and position title, social security number, date of birth, weight, height, eye color, hair color, gender, valid driver license number and state issued (or valid state issued identification card), home phone number, work phone number, address, and level of clearance held who are authorized to work on the installation to the CO at the pre-performance conference and when changes occur. An updated listing shall be provided upon change of employees.

Individual DBIDS badges will be issued after the CO submits each contractor employee’s information to Security Forces Squadron. Employees who do not pass security checks will not be allowed on base. Access to base may be revoked later if deemed necessary for security reasons by the Government.

5.1.1. Termination Requirements. Upon completion or termination of the contract, or termination of a contractor employee, the contractor shall surrender all Government issued Identification or passes to Security Forces personnel at the Visitor’s Control Center (Building 41).

5.1.2. Contractor’s Vehicles and Drivers. All drivers will have in their possession the following documentation: base identification card (DBIDS), valid driver’s license, vehicle registration, and insurance card. Any driver who does not have all of these items will be turned away and denied access to the installation. Contractor vehicles may be searched prior to being allowed access to the installation and at any time while on base. All vehicles and drivers must process through the specified entry gate dictated by the FPCON.

5.2. Security Requirements for 2 SWS Compound

5.2.1. Access. 2 SWS Compound is a PL-1 restricted area and special security procedures are utilized to deter espionage, sabotage, or theft of Air Force resources. Access to United States classified defense information by contractor personnel during performance of this contract is prohibited.

5.2.1.1. Unescorted Entry. Contractor personnel who will require unescorted entry to 2 SWS in performance of work will be a United States citizen and be subject to favorable National Agency Check with Inquiries (NACI). Restricted Area Badges will be issued and are valid only for the actual period of employment or the term of the contract, whichever occurs first.

Restricted Area Badges will be issued by 460 SFS. The contractor employees will display their Restricted Area Badges on their outer garments above waist level, and will, upon request, surrender the badge to any Department of Defense (DOD) member for identification verification.

Violations or deviations from established security procedures by contractor employees may result in the confiscation of Restricted Area Badges and the denial of future entry to these areas.

5.2.1.2. Employee Background Checks Submit in writing, on company letterhead, through the CO, the following information on all contractor employees requiring a NACI: full name, date and place of birth, social security account number, affirmation of United States citizenship, and any current security investigation data.

5.2.1.3. Any contractor employees who do not have a current security investigation acceptable to Security Forces, and who require a NACI for the performance of their duties, will complete an AF Form 2583, Request for Personnel Security Action, submit to finger printing and complete the Electronic Questionnaires for Investigations Processing (e-QIP) via the provided website from the CES Security Manager.

5.2.1.4. The 460 CES Security Manager or COR is the source for the necessary forms and will provide instructions for receiving, accomplishing, and processing these forms. Coordinate with all facilities managers, requiring secured/unescorted access, to process all paperwork necessary.

After forms have been properly completed, the CES Security Manager will assist the contractor to make an appointment for the employee(s) to go to the Wing Installation Protection office for submittal of paperwork and fingerprinting. Appointments for submittal/fingerprinting will be scheduled within 1 to 2 weeks of request.

5.2.1.5. A minimum of 60 days is required to process contractor employee NACI. Interim access to the restricted area will not be granted before the completion of the investigative requirements. Additional time will be required if the NACI is unfavorable and may result in denial of entry to controlled areas. The CES Security Manager will notify the contractor of the results of the NACI(s). After completion of a favorable NACI, each eligible employee will report to the CES Security Manager for processing an AF Form 2586, Unescorted Entry Authorization Certificate.

5.2.1.6. Entry Control Card Maintenance. The contractor shall establish controls which assure the retrieval of badges issued to employees who strike, quit (with or without notice), die, are barred by an installation commander's written order, or removed for any reason.

5.2.1.7. Restricted Area Badge Loss. Lost restricted area badges will be reported immediately to the COR personnel and the Security Forces administration section. The employee will comply with requests by the COR personnel for information regarding the circumstances surrounding the loss of the badge.

5.3. Vehicle Entry into 2 SWS. Only vehicles used to conduct official business and those authorized by 460 SFS are allowed entry into the area. The contractor shall provide a list of vehicles requiring access along with the following information: company name, vehicle make, model, year, VIN, license plate state and number, contract number, and dates of work. The following criteria shall be met for a vehicle to gain access to the area for work purposes:

a) The vehicle must have a system mounted on it for official duties (welding equipment, air compressors, large tool storage, etc.).

b) Vehicle must be in use and not left unattended for long periods of time (not to exceed2 hours).

c) Vehicle must be identified as a contractor vehicle through the use of company decals (magnetic or stickered), or a magnetic cone placed on top of the vehicle.

d) Vehicles entering the area must be searched by the escort.

e) The approved Vehicle Entry Authorization Letter (VEAL) shall be placed on the dash of the vehicle.

5.4. Heightened Security and FPCONs. During periods of heightened security and Force Protection Conditions (FPCONs), the contractor shall still be responsible for meeting the same contractual schedule unless notified by the CO or COR that service has been temporarily suspended or restricted. During times of heightened security, delays at the entry gates should be expected; also, movement onto and around the base will be significantly restricted.

6.0 APPENDICES

A. Overhead Door System list of equipment B. Inspections for Repair or Replacement to be Assessed C. Applicable Publications and Forms

APPENDIX A

Location Door

# Type Description Notes

B1005 1/1 Overhead Full replacement Room 155, drill hall bay

APPENDIX B

Inspections for Repair or Replacement to be Assessed

- Section Condition

- Door Alignment

- Rollers & Bearings

- Spring/s for Secure Mounting

- Hinges & Hardware

- Cables for Wear or Damage

- Drums for Wear or Damage

- Locks for Proper Operation

- Weatherstrip for Wear or Damage

- Track, Fasteners, & Hangers

- Chain Hoist

- Hoist Mount

- Limit Switches

- Safety Devices

- Belts

- Roller Chain

- Brakes

- Clutch

- Operator Mounting

- Inspect & Test Disconnect

- All Sprockets

- Brackets and Hinges

- All Bearings

- Industrial Motor, Operating Device

- Electrical Openers/Buttons

- Floor, Wall & Ceiling Mountings

APPENDIX C

Applicable Publications and Forms

SDDCTEA

https://www.sddc.army.mil/sites/TEA/Functions/SpecialAssistant/TrafficEngineeringBranch/Pa mphlets/SDDCTEA_Pamphlet_55-15.pdf

UFC 4.022.02

https://www.wbdg.org/FFC/DOD/UFC/ufc_4_022_02_2009_c1.pdf USAF Hot Work Permit, AF Form 592. Available at the BSFB Fire Department at B806.

Maps will be provided in PDF format upon contract award https://www.sddc.army.mil/sites/TEA/Functions/SpecialAssistant/TrafficEngineeringBranch/Pamphlets/SDDCTEA_Pamphlet_55-15.pdf https://www.sddc.army.mil/sites/TEA/Functions/SpecialAssistant/TrafficEngineeringBranch/Pamphlets/SDDCTEA_Pamphlet_55-15.pdf https://www.wbdg.org/FFC/DOD/UFC/ufc_4_022_02_2009_c1.pdf