PWS (24Aug2023).pdf

Appendix A

PR Number: FD20302302192 PWS Form Rev 4: 24 August 2023 i

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER

TINKER AIR FORCE BASE, OKLAHOMA 73145

PR NO: FD20302302192 DATE: 24 August 2023

AF CONTRACT NO: FA8122-XX-X-XXXX

PERFORMANCE WORK STATEMENT (PWS)

TYPE OF WORK: Check/Test, Repair, and Repair/Upgrade of J85-5 Digital Temperature

Control Amplifier (DTCA)

Table of Contents PREFACE SHEET......................................................................................................................... iii REVISION SHEET ....................................................................................................................... iv

SECTION 1 GENERAL INFORMATION

1.1. DEFINITIONS

1.2. PRE-AWARD SURVEY REQUIREMENTS

1.3. INITIAL PRODUCTION EVALUATION REQUIREMENTS

1.4. REPORTING REQUIREMENTS

1.5. QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.6. SPECIAL TOOLS AND TEST EQUIPMENT

1.7. PRECIOUS METALS RECOVERY PROGRAM

1.8. NUCLEAR HARDNESS REQUIREMENTS

1.9. PARTS CONTROL PROGRAM

1.10. OZONE DEPLETING SUBSTANCES

1.11. TECHNICAL ORDER MAINTENANCE

1.12. CONTRACTOR EMPLOYEES

1.13. SAFETY AND HEALTH STATEMENT

1.14. CONTRACTOR MANPOWER REPORTING

1.15. ITEM UNIQUE IDENTIFICATION REQUIREMENTS

1.16. SURGE

SECTION 2 DESCRIPTION OF WORK

2.1. Background

2.2. Government Contract

2.3. Scope

2.4. Mission Essential Services

2.5. General Requirements

ii

2.6. Digital Temperature Control Amplifier (DTCA) Requirements

2.7. Management and Logistics Requirements

2.8. Material Management

2.9. Over and Above Requirements

2.10. Quality Requirements

2.11. Counterfeit Prevention Plan (CPP)

2.12. Reporting Requirements

2.14. Publications

2.15. Safety and Health

SECTION 3 SERVICE SUMMARY

3.1. Service Summary

SECTION 4 GOVERNMENT PROPERTY

4.1. Government Property

4.2. Disposition of Government Property

4.3. Other

SECTION 5 CONSUMABLE PARTS REPLACEMENT REQUIREMENTS

5.1. 100% Consumable Part Replacement Requirements

SECTION 6 SUPPLY CHAIN RISK MANAGEMENT (SCRM)

6.1. General

6.2. Continuity of Operations (COOP)

6.3. Foreign Influence

6.4. Cybersecurity

iii

PREFACE SHEET

LINE

ITEM

NUMBER

DESCRIPTION OF

SERVICES

INPUT

NATIONAL

STOCK

NUMBER (NSN)

INPUT PART

NUMBER

(PN)

OUTPUT

NATIONAL

STOCK

NUMBER (NSN)

OUTPUT PART

NUMBER

0001 5996-01-582-7251 AY33112489-

1CDF

0001AA REPAIR 5996-01-582-7251 AY331112489-

1CDF

5996-01-582-

7251 AY33112489-1CDF

0001AB CHECK & TEST 5996-01-582-7251 AY331112489-

1CDF

5996-01-582-

7251 AY331112489-1CDF

0002 5996-01-512-9275 AY33112489-1

0002AA REPAIR 5996-01-512-9275 AY33112489-1 5996-01-582-

7251 AY331112489-1CDF

0003 OVER AND ABOVE

0004 DATA

iv

REVISION SHEET

When a revision is received, it should be inserted into this Performance Work Statement (PWS).

The superseded pages should be retained as a record.

NOTE: The portion of the text of this document affected by the current revision is indicated by a black underscore for figures, words, or phrases within a given paragraph, and by a black vertical line in the outer margin where the change constitutes a whole paragraph.

After the revised pages have been inserted into the PWS, the revised title page should be inserted in front of the existing title page. This revision page is placed under the basic title page.

DATES OF ISSUE FOR ORIGINAL AND CHANGED PAGES ARE:

SECTION 1 GENERAL INFORMATION

1.1. DEFINITIONS

1.1.1. The following definitions are applicable to this PWS:

a. Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a Government contract in the field. The ACO is normally located in the Defense Contract Management Agency (DCMA). The ACO is responsible for ensuring the Contractor performs in accordance with the terms of the contract.

b. Consumable Part: Piece parts that are not typically reused during the repair or overhaul process.

c. Defect: A characteristic that does not conform to the specified requirements.

d. End Item: An end item is a complete piece of Government equipment as listed in Government supply catalogs and suitable for Government storage and issue.

End items may contain one or more Shop Replaceable Unit (SRUs). End items are also referred to as Line Replaceable Units (LRUs). End items covered by work under this PWS are listed on the preface sheet.

e. Initial Production Evaluation (IPE): An IPE is a planned Government review of early production items and processes to evaluate a Contractor’s ability to complete the work in accordance with (IAW) the contract, applicable technical orders, and other guidance required by this PWS.

f. Overhaul: The process of significantly or completely disassembling an item to its individual components; reworking, rehabilitating, or replacing worn or damaged components; reassembly; and test such that the item is returned to its original life expectancy (i.e. reliability), or nearly so.

g. Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies on behalf of the Government by formal advertising or negotiation and who is responsible for overall procurement of the contract.

h. Product Quality Deficiency: Any defect or nonconforming condition. Included are deficiencies in design, specification, material, manufacturing, and workmanship.

i. Product Quality Deficiency Report (PQDR): The SF 368 form or format used to record and transmit product quality deficiency data.

j. Recoverable Component: Accountable, non-expendable part or sub-assembly of an end item. Also referred to as a Shop Replaceable Unit (SRU). SRUs may be re-installed in an end item after inspection/repair and deemed serviceable. If applicable to the scope of this SOW, SRUs will be listed on the preface sheet.

k. Repair: An end item repair is the action taken to return the end item to a serviceable condition by replacing all exposed consumable items and only the damaged recoverable parts that do not meet the specified inspection criteria.

Repair consists of end item testing to determine deficiencies, disassembly as required to support maintenance actions required, thorough cleaning, refurbishment or replacement of all disturbed components not meeting inspection criteria, replacement of all soft parts (seals, gaskets, etc.) exposed during repair, re-assembly of assemblies and subassemblies, performance of all adjustments and alignments, test and calibration of subassemblies and end items, and final inspection (e.g. safety wiring, painting, affixing decals) IAW the applicable publication and approved test documentation.

l. Re-usable Component: Non-accountable, expendable part or assembly that may be re-installed in an end item after inspection/repair and deemed serviceable.

m. Serviceable: An item is considered serviceable if it is capable of meeting the functional and test requirements for which designed or modified as established by the applicable technical documents in SECTION 3.

n. Special Tooling (ST): Special tooling refers to all specialized jigs, dies, fixtures, molds, patterns, taps, gauges, other equipment and manufacturing aids and replacements designed for a specific project and cannot be used otherwise without substantial modification or alteration. Some Technical Orders generically refer to this tooling as support equipment.

o. Special Test Equipment (STE): STE consists of interconnected/interdependent items or equipment assemblies, including standard or general purpose items or components, brought together to become a new functional entity for special test purposes. They are single or multipurpose integrated test units engineered, designed, fabricated, or modified to accomplish special purpose testing in the direct performance of contract maintenance. It does not include consumable property, special tooling, buildings, materiel, special test facilities (except foundations and similar improvements necessary for installing special test equipment, plant equipment items, or similar capital items used for general plant testing purposes). Some Technical Orders generically refer to this test equipment as support equipment.

p. Technical Order (TO): An Air Force publication that gives specific technical directives and information with respect to the inspection, storage, operation, modification, and maintenance of Government equipment. Technical orders contain approved process and piece part information that must be followed to ensure the item retains its qualification status.

1.2. PRE-AWARD SURVEY REQUIREMENTS

1.2.1. A Pre-Award Survey (PAS) shall be required but may be waived by the Government at the time of award.

1.2.2. At the time of the PAS the prospective Contractor shall meet the following technical requirements (additionally, there are many other business capabilities that may be evaluated) IAW contract requirements. Failure to do so shall result in PAS disapproval and disapproval of the prospective Contractor for this procurement action.

a. Provide data to include Contractor facility capabilities, all subcontractor facility capabilities (if subcontracting is proposed), and an explanation of how Contractor and subcontractor facilities will fulfill the Government’s requirements.

b. Prior to PAS, the prospective Contractor shall provide a list of all ST/STE required and shall comply with the requirements detailed in paragraph 1.6.

c. Prior to PAS, the prospective Contractor shall provide a test plan for each end item as specified in the preface sheet. The test plan shall include all testing required by the applicable acceptance test procedure and will detail how the testing will be accomplished utilizing the prospective Contractor’s STE.

d. The prospective Contractor shall provide the above to the PCO via email in the form of a word processing document or spreadsheet, viewable by Microsoft Office programs.

1.3. INITIAL PRODUCTION EVALUATION REQUIREMENTS

1.3.1. IPE shall be completed within sixty (60) calendar days of receipt of first delivery order. The IPE requirement may be waived by the Government at the time of contract award.

1.3.2. The IPE shall be conducted on three (3) units of each line item. The condition of the items at IPE will be as follows: one (1) each ready to be disassembled to follow the entire overhaul procedure; one (1) each fully disassembled, cleaned, and ready for assembly and testing; and one (1) each assembled and ready for functional testing. The Contractor shall furnish written notice to the PCO through the ACO within fifteen (15) business days after the required quantity of end items are available for the IPE.

1.3.3. The PCO shall notify the Contractor of the projected dates that the Government IPE Evaluation Team will arrive at the Contractor’s facilities to conduct the IPE. The Contractor shall permit entrance to the Evaluation Team into its facilities. This includes access to Contractor telephones and other communication devices that will allow the Evaluation Team to consult with appropriate Government personnel in the accomplishment of the IPE evaluation.

1.3.4. Under no circumstances shall the Contractor accomplish overhaul on any quantity of items on order or through any Induction-at-Risk/Early Induction contractual provision, other than the three (3) IPE units that will be evaluated by the Evaluation Team prior to the accomplishment of the IPE. Only after the approval notice from the PCO shall the Contractor proceed with overhaul on the remaining items on order or items under Induction-at-Risk/Early Induction provisions. The Government’s delivery schedule shall be held in abeyance until approval of the IPE by the Evaluation Team.

1.4. REPORTING REQUIREMENTS

1.4.1. In addition, the Contractor shall maintain for five years a document package containing the following documentation for each end item produced:

a. Maintenance Data Sheet

b. Test Data Sheet

c. Quality Acceptance Review Documentation

d. Parts replaced listed by each serial numbered end item overhauled

CEMS Reporting: The status of all serialized life limited parts must be known at all times. This status is to be reported to CEMS IAW T.O. 00-25-254-1 as required by the CDRL. The contractor is required to gain access to CEMS IAW

CEMS CDRL.

1.5. QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.5.1. The Contractor shall establish, document, and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with contract requirements.

1.5.2. When a Deficiency Report is received for an end item overhauled under the terms of this contract, the Contractor shall comply with the ACO’s directions. Guidance is provided in TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

1.5.3. The Contractor shall report any Government furnished material, for the work accomplished as outlined in this PWS, that is damaged or otherwise unsuitable for use to the ACO using a Supply Discrepancy Report (SDR), SF Form 364 and WEBSDR.

a. WEBSDR Link: https://www.transactionservices.dla.mil/daashome/websdr.asp

1.5.4. The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly to determine that the standards of performance and technical conformance meet the requirements of this PWS. The Contractor shall be required to correct a deficient process to eliminate the cause(s) of any defects as directed by the ACO.

1.5.5. The Contractor shall support quality assurance reviews to be conducted at the site of overhaul at the request of the Government throughout the contract period.

1.5.6. The Contractor shall support a quality acceptance review by the DCMA representative at the site of work as specified in this PWS for each end item worked under the terms of this contract.

1.5.7. Requests for deviation/waiver shall be submitted to the PCO through the ACO.

Work shall not be initiated on assemblies/components affected by deviation/waiver pending approval/disapproval. Requests shall include the contract number, NSN, and part number (P/N) of the end item and lowest part/assembly affected, effect on cost/price and delivery schedule, description of deviation waiver, justification for deviation/waiver, and proposed corrective action taken.

1.5.8. Contractor shall have in place and maintain a quality management system in compliance with ISO 9001:2000/ American National Standards Institute (ANSI) American Society for Quality Control (ASQC) Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation, and Servicing and Supplement Requirements imposed by this contract. The Quality system procedures, planning, and other documentation and data that comprise the quality system shall be made available to the government for review upon request. The government will, at their discretion, perform any inspections, verifications, and evaluations to ascertain conformance to the ISO 9001:2000 requirements and the adequacy of implementing procedures. The government reserves the right to issue corrective actions against the contractor’s quality system as a result of audits or inspections. The contractor shall implement appropriate corrective actions to bring the quality system into compliance.

1.5.9.

1.6. SPECIAL TOOLS AND TEST EQUIPMENT

1.6.1. The ST/STE required to accomplish the scope of work to be completed on end items under this contract are listed in the specified overhaul technical documents listed in SECTION 3 of this PWS. If the equipment specified in the applicable technical documentation are not designated as Government furnished in this contract, the Contractor is responsible for furnishing part number identical or substitute ST/STE from commercial sources.

1.6.2. If the Contractor intends to substitute ST/STE, a list of the proposed substitute ST/STE shall be provided to the PCO with the proposal. At the time of the PAS conference, the Contractor shall demonstrate to the PAS team that suitable substitute ST/STE can be acquired and meets the standards stipulated in the technical data by the following actions:

a. Displaying drawings, schematics, or specifications which illustrate that the prospective Contractor understands the exact nature of the work to be performed and the ST/STE required to perform the tasks.

b. Explaining the capabilities of substitute ST/STE to ensure that it is adequate to perform the specified testing requirements.

c. Defining how substitute ST/STE will be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency as approved by the cognizant engineering activity.

1.6.3. The equipment shall be in possession of the Contractor prior to the IPE team visit.

1.6.4. The Contractor shall show documentation certifying the accuracy of all calibrated ST/STE to the ACO prior to work performed as outlined in this PWS.

1.6.5. Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated ST/STE is made available to the ACO prior to work being performed. The Contractor shall ensure ST/STE calibration is maintained throughout performance of this contract. Upon request, the Contractor shall show calibration data to the ACO for each ST/STE item as follows:

a. ST/STE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Is and Was data

g. Facsimile of the current stamped calibration sticker affixed to ST/STE item

h. Verification of full performance compliance IAW this PWS for ST/STE items not requiring calibration

i. Traceability to the National Institute of Standards and Technology

1.7. PRECIOUS METALS RECOVERY PROGRAM

1.7.1. The Precious Metals Recovery Program is not applicable to this PWS. The handling and control of precious metals shall be IAW AFI 23-101, Air Force Materiel Management, if necessary.

1.8. NUCLEAR HARDNESS REQUIREMENTS

1.8.1. The Contractor shall notify the PCO if the work degrades the nuclear hardness of the item within one (1) business day of determination. The Contractor shall not continue maintenance actions until Government approval is obtained from the PCO.

1.9. PARTS CONTROL PROGRAM

1.9.1. The Contractor shall establish, document, and maintain a parts control program for the work associated with this PWS.

1.9.2. The Contractor shall establish the parts control program for each end item from the PREFACE SHEET using technical documentation specified in SECTION 3, consisting of the applicable Illustrated Parts Breakdown (IPB) TO or Government engineer approved OEM parts list, hereafter referred to as the Government approved parts list.

1.9.3. Approval from the PCO is required for the Contractor to use any parts not contained in the Government approved parts list. The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the Government approved parts list or this PWS. If Government provided technical data is utilized, the Contractor shall notify the PCO in writing of any configuration discrepancies noted between the applicable IPB, engineering drawings, and the current configuration of the end item. The Contractor shall obtain written authorization from the cognizant engineering activity via the PCO for configuration deviations prior to implementation.

1.9.4. The IPB shall serve as the current configuration baseline for an end item or system unless otherwise stated in this PWS.

1.9.5. The Contractor shall only use replacement parts purchased directly from the end item OEM or purchased from DLA. In the event that parts are not available from either of these two sources for a pending overhaul operation, the Contractor shall request permission to utilize an alternate source. The cognizant engineering authority shall provide written authorization via the PCO for any deviations from the aforementioned sources. In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material. Written authorization for surplus material use shall be obtained from the cognizant engineering activity via the

PCO.

1.9.6. The Contractor shall keep records to allow traceability of sourcing of replacement parts for each end item overhauled by serial number. These records shall be furnished for inspection upon Government request.

1.9.7. The Contractor shall be required to perform work as specified by this PWS for all end items unless written disposition instructions are provided by the PCO through the ACO. Requests for condemnation shall be submitted by the Contractor in writing through the ACO to the PCO.

1.10. OZONE DEPLETING SUBSTANCES

1.10.1. This PWS is not explicitly requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of this contract. The Contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the engineering or technical data specified by this PWS. The Contractor shall immediately identify the substitute in writing to the PCO when a substitute has been determined.

1.11. TECHNICAL ORDER MAINTENANCE

1.11.1. If Government provided technical data is used to accomplish the work specified in this PWS, the Contractor shall maintain all TOs and other technical directives applicable to the work requirements in an updated and current status according to TO 00- 5-1, Technical Order System, and TO 00-5-3, Technical Order Life Cycle Management.

1.11.2. In the event of a TO change during the contract, the Contractor shall evaluate the impact of the change on the Contractor’s performance. The Contractor shall consider the impact of this change on costs, schedules, and any other pertinent factors. The Contractor shall provide a written evaluation, along with specific justification/applicable data documenting the impact on the Contractor’s performance, to the PCO within ten (10) business days after receipt of the change. The Contractor shall not incorporate these technical order changes until approved by the PCO.

a. TO’s listed in this specification are the basic directives to be used in accomplishing the overhaul requirements of the contract.

b. TO Illustrated Parts Breakdowns (IPB’s) listed in this PWS shall be used in the part replacement requirements of the contract. Replacement parts shall conform to the configurations stipulated in the applicable TO IPB as supplemented by other applicable directives and instructions in this PWS. Part replacement shall be confined to those parts determined to be beyond economical repair unless otherwise specified.

c. In the event of a conflict between the instructions in this PWS and the applicable technical directive, the following order of override precedence applies (descending order): 1) this PWS, 2) the end item TO, 3) other technical directives.

1.12. CONTRACTOR EMPLOYEES

1.12.1. Contractor employees shall identify themselves by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meeting with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.12.2. Contractor shall limit the use of outside vendors to sources authorized by the Original Equipment Manufacturer (OEM) and the Air Force Cognizant Engineering Authority to perform the process being outsourced.

1.12.3. The Contractor shall notify the Administrative Contracting Officer (ACO) electronically via email when an end item is received without a condition code tag or when the condition code is inconsistent with the “Reason for Reparable Condition” or “Remarks” on the tag/historical records. The Contractor shall not proceed with work on the end item until instructions are provided by the ACO or Procurement Contracting Officer (PCO).

1.13. SAFETY AND HEALTH STATEMENT

1.13.1. While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health.

The contractor shall notify the PCO, within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two (2) workdays, for any damage to government property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

a. Contractor, contract number, name and title of person(s) reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

1.13.2. If requested by the designated PCO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the PCO.

1.14. CONTRACTOR MANPOWER REPORTING

1.14.1. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov <https:www.sam.gov/>

1.14.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the SAM.gov service desk (https://www.fsd.gov/fsd-gov/home.do <https??www.fsd.gov/fsd-gov/home.do>).

*Reporting Period: Contractors are required to input data by 31 October of each year.

1.14.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.14.4. User Guide: Data for Air Force service requirements must be input at www.sam.gov <http://www.sam.gov/>. A quick start user guide as available at the SAM.gov website at https://sam.gov/SAM/transcript/SCR_QSG.pdf ,https://sam.gov/SAM/transcript/SCR_QSG.pdf>. In addition, a full user guides for contractors and government personnel are available at https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf ,https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf>.

1.15. ITEM UNIQUE IDENTIFICATION REQUIREMENTS

1.15.1. The Contractor shall develop and implement Item Unique Identification (IUID) marking in accordance with the latest version of MIL-STD-130. Marking requirements may have already been identified in Government provided technical orders listed in SECTION 3. Each asset produced during the course of this contract shall be marked.

http://www.sam.gov/ http://www.sam.gov/ https://sam.gov/SAM/transcript/SCR_QSG.pdf https://sam.gov/SAM/transcript/SCR_QSG.pdf

1.15.2. IUID markings currently in place on items undergoing repair, if applicable, shall be protected from damage or removal during repair. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the Contractor shall notify the PCO for determination.

1.15.3. IUID markings which will be potentially destroyed during repair due to technical direction (e.g. paint removal, sand blasting, etc.) shall be recorded prior to maintenance action and replaced with the same Unique Item Identifier as part of the repair action.

1.15.4. The Contractor shall submit the required and applicable data for newly marked items to the DoD IUID Registry per the data submission procedures at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

1.16. SURGE

1.16.1. In the event that the DoD experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge, reference DFARs 217.208-70 and DFARs 252.217.7001), and invokes surge: The Contractor is willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. The Contractor is required to provide the Government a surge plan. A CDRL and DID are associated with the surge requirement. After being notified of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders. The Contractor may do one or more of the following to fill the demand:

a. The Contractor will maintain a certain level of safety stock of components to draw from to perform additional overhauls.

b. Add additional shifts to increase production within the Contractor and with suppliers.

c. The Contractor will work with the various manufacturing sites and their supply chains to expedite production. The contractor will be notified in advance of, and be given the opportunity to negotiate; any expedite charges that might apply at the time of surge. Contractual requirements for production of this contract are addressed in Part I. The schedule and surge requirements will be on a best-effort basis.

1.16.2. Surge plans have four basic phases (assessment, execution, sustainment, and exit/termination) and the plan associated with the surged items requested need to address those phases. The Government will provide, in writing, the items on contract that are requested to be surged. That request will include the item, the quantity, and timeline with respect to delivery schedule with estimated termination dates when known.

https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

1.16.3. Contractors will provide a plan that includes the identified surge items, how they are going to meet the requirement, timeline to implement the plan, ability to sustain the surge through termination, identify any limiting factors or supply chain risks that will impact current surge production and future requirements for identified items.

SECTION 2 DESCRIPTION OF WORK

2.1. Background

The United States Air Force (USAF) requires repair services for the Digital Temperature Control Amplifier (DTCA) to support the J85-5 engine used in the T-38 aircraft. The objective is to have the amplifiers check/tested, repaired, and/or upgraded. The upgrade applies to NSN 5996-01- 512-9275, PN AY33112489-1 version only. This upgrade is required to correct engine exhaust gas temperature system fluctuations. Failure of the DTCA results in loss of proper control of the nozzle position and can cause a failure mode in which the amplifier senses a lower T5 than the actual T5 resulting in nozzle closure and a possible over-temperature of engine.

2.2. Government Contract

Work shall be accomplished in accordance with the latest version of the contractor’s repair manual, Technical Order, Technical Manual, specification, regulation or instruction, or Government approved commercial practice unless specifically stated otherwise in this PWS.

Reference to the Enhanced Technical Information Management System (ETIMS) is required to ensure the most current document is acquired to perform work. A modification to the PWS is not required for any TO change and changes are to be implemented in accordance with paragraph 1.13 and its subparagraphs. This contract does not allow for Commercial Packaging.

2.3. Scope

This Performance Work Statement (PWS) defines the check/test, repair, and/or upgrade requirements to return the DTCA to serviceable condition. All inspections, repairs and upgrades shall be accomplished at the contractor’s facility utilizing contractor furnished labor, material and equipment.

2.4. Mission Essential Services

N/A

2.5. General Requirements

2.5.1. Contractor shall limit the use of outside vendors to sources approved by the Original Equipment Manufacturer (OEM), and the United States Air Force Cognizant Engineering Authority (AFCEA) to perform the process being outsourced. Any change in vendor use or component configuration shall be approved by the AFCEA prior to implementation.

2.5.2. Contractor shall be responsible for providing and maintaining all support equipment required to accomplish the check/test, repair, and/or upgrade requirements of the DTCA.

2.5.3. The contractor shall notify the Administrative Contracting Officer (ACO) electronically via email when an end item is received without a condition code tag or when the condition code is inconsistent with the “Reason for Reparable Condition” or “Remarks” on the tag or historical records. The contractor shall not proceed with work on the end item until instructions are provided by the ACO or Procurement Contracting Officer (PCO).

2.6. Digital Temperature Control Amplifier (DTCA) Requirements

2.6.1. Contractor shall perform check and test of NSNs 5996-01-582-7251OK T-5Amp, (PN AY33112489-1CDF) if found serviceable, return serviceable units back to USAF.

2.6.2. Contractor shall perform check and test of 5996-01-512-9275OK, (PN AY33112489-1); and if found serviceable perform necessary upgrades to output units to

NSN 5996-01-582-7251OK (PN AY33112489-1CDF).

2.6.3. Contractor shall perform check and test of NSN 5996-01-582-7251OK Amp, (PN AY33112489-1CDF) and if unit fails, perform all necessary repairs to return units to serviceable condition. Non-repairable items shall be condemned and disposed of by contractor. The contractor shall ensure proper DEMIL actions are taken to prevent condemned material re-entering into government service or from being used for other than its intended purpose. Condemnation of assets will not be priced separately.

Condemnations shall be listed on contractor provided production report.

2.6.4. Contractor shall perform check and test of NSN 5996-01-512-9275OK Amp, (PN AY33112489-1) and if unit fails, perform necessary repairs and upgrade to output units to NSN 5996-01-582-7251OK (PN AY33112489-1CDF) and return units to serviceable condition. Items found non-repairable shall be condemned by contractor. The contractor shall ensure proper DEMIL actions are taken to prevent condemned material re-entering into government service or from being used for other than its intended purpose.

Condemnation of assets will not be priced separately. Condemnations shall be listed on contractor provided production report.

2.7. Management and Logistics Requirements

2.7.1. Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.7.2. Contractor shall have and maintain a program management structure to accomplish administrative planning, coordination of program requirements, and to optimize workflow by organizing, directing and controlling actions.

2.7.3. The contractor shall deliver all correspondence and documents required by this PWS, including forms, Contract Data Requirements Listings (CDRLs), and required notifications in electronic format via e-mail, unless otherwise authorized by the PCO.

2.7.4. The contractor shall notify the PCO, Program Manager (PM) and Production Management Specialist (PMS) via email within two (2) Calendar days in the event of a part problem or technical problem that is anticipated to cause a work stoppage or production delay and provide a get-well plan to mitigate work stoppage.

2.7.5. Delivery dates will be determined on each delivery order. Contractor shall deliver all parts on time In Accordance With (IAW) each delivery order schedule. There is no penalty for early deliveries.

2.7.6. Contractor shall provide notice to the PCO if an item exceeds the allowed schedule. The notice shall include the reason for delinquency, corrective action(s) taken, and status of any parts on order to restore repair/upgrade production.

2.7.7. Contractor shall obtain and maintain accounts necessary to access programs, databases and websites as follows: Joint Discrepancy Reporting System (JDRS), Commercial Asset Visibility Air Force (CAVAF), Enhanced Technical Information management System (ETIMS) and WebSDR. Some databases will require a Public Key Infrastructure (PKI) certificate, such as CAVAF, (ETIMS), and WebSDR.

2.7.8. Contractor shall participate in quarterly supportability telecoms as requested and upon notification from the PCO.

2.8. Material Management

2.8.1. Contractor shall review all incoming shipping documents to ensure shipments and documents are accurate. Contractor shall submit a SF-364 (Standard Form) IAW AFJMAN 23-215 upon discovery of discrepancies for items of supply received for overage, wrong item, duplication of shipment, misdirected shipment, non-receipt, damaged or improperly packaged shipment IAW CDRL A003.

2.8.2. Contractor shall ensure USAF components are segregated from other non-USAF components being stored, repaired or upgraded at the contractor’s facility.

2.8.3. Contractor shall provide all consumable materials used for inspection, repair, and upgrade. The contractor shall be responsible for the disposal of consumables in accordance with local, state and federal regulations. The contractor shall procure all parts required to complete the USAF requirements. Contractor shall ensure all replacement parts used for repair or upgrade are procured from the RSL (OEM) and USAF approved sources. All Contractor Furnished Material (CFM) parts shall be of new condition and may be procured from the Defense Logistics Agency (DLA). To enhance CFM supportability the contractor may employ the DLA supplier collaboration program to share supply plans, forecast orders and improve demand planning efforts.

2.8.4. Contractor shall procure all parts required to complete the repair or upgrade from the RSL (OEM) approved sources. Any substitutes or changes to component configuration shall be approved by the Air Force Cognizant Engineering Authority (AFCEA) prior to implementation. All replacement parts shall be of new condition with traceability of origin. The contractor shall forecast and maintain ample inventory to promote minimal production disruption to meet delivery requirements.

2.8.5. Contractor shall establish and maintain a Consolidated Reparable Inventory (CRI) at the contractor’s facility with an upper limit of 100 each and a lower limit of zero. In the event the CRI maximum level is exceeded, the contractor shall notify the PCO, PM and PMS within five (5) Calendar days of occurrence. The contractor shall store reparable items shipped from designated field units, Air Logistics Center (ALC), and other contractor facilities. The contractor shall report asset receipt and induction into

CAVAF SOW

2.8.6. Contractor shall notify the ACO/PCO to request reparables, if adequate reparables are not in the CRI to complete an order. Once reparables are received the contractor shall notify the ACO/PCO so a firm delivery schedule can be established.

2.8.7. Contractor shall establish and maintain a Consolidated Serviceable Inventory (CSI) at the contractor’s facility with an upper limit of five each and a lower limit of zero each.

In the event the CSI maximum level is exceeded, the contractor shall notify the PCO, PM and PMS within five (5) Calendar days of occurrence. The contractor shall store completed serviceable items and ship them directly to a designated user at a Field Unit, ALC, or other contractor facility based upon a prioritized demand. The contractor shall report asset storage and shipment information into CAVAF in accordance with Appendix B.

2.8.8. Prior to shipment of repaired parts to specific task orders the contractor must request shipping instructions from the PCO, PM and/or PMS. Disposition instruction will be provided for direct shipment through the government. If the government does not reply within three (3) Calendar days of the request, the items shall be shipped to the address cited in the basic contract (Tinker AFB). Upon shipment of the assets the contractor shall provide tracking information for each document number to the PCO, PM and PMS.

2.8.9. This contract does not allow for Commercial Packaging. Contractor shall properly package the DTCAs in accordance with AFMC Form 158 packaging requirements. The contractor shall complete in accordance with MIL-STD-129R the DD Form 1574 serviceable-material tags and place one inside the package, along with the serviceable part and attach another to the outside of the shipping container.

2.9. Over and Above Requirements

2.9.1. Contractor shall accomplish work not included in the scope and prices of the basic contract line item numbers or PWS paragraphs 1.6.1, 1.6.2, and 1.6.3, but only when directed by the ACO/PCO. Written authorization to proceed must be received from the ACO/PCO before performance. All authorization to proceed will be provided by the ACO IAW the over and above work procedures.

2.9.2. Contracts for the performance of the upgrade of various items generally contain over and above work requirements. The procedures for submission of O&A work requests are detailed in the contract. Items to be classified as O&A are as follows:

Teardown Deficiency Report (TDR) (Para 1.12.5.), Product Audits (Para 1.10.4.), Supply Discrepancy Report (SDR)/Report of Discrepancy (ROD) (Para 1.12.4.), and Product Quality Discrepancy Reports (PQDR) determined to be no fault of the contractor (Para 1.12.6).

2.10. Quality Requirements

2.10.1. Contractor shall ensure all parts identified as serviceable are delivered to the Government defect free.

2.10.2. Contractor shall have in place and maintain a quality management system in compliance with ISO 9001:2000 or equivalent. The quality system procedures, planning, and other documentation and data that comprise the quality system shall be made available to the Government for review upon request. The Government will, at their discretion, perform any inspections, verifications, and evaluations to ascertain conformance to the ISO 9001:2000 requirements and the adequacy of implementing procedures. The Government reserves the right to issue corrective actions against the contractor’s quality system as a result of audits or inspections. The contractor shall implement appropriate corrective actions to bring the quality system into compliance.

2.10.3. Contractor shall have in place and maintain procedures to maintain measuring and test equipment in accordance with ISO 10021:2003, ANSI/NCSL Z504.3-2006, or equivalent.

2.10.4. Contractor shall support product audits, at the determination of the Government on repaired or upgraded components. The Government may select at random such quantities of end items as may be necessary to determine quality of workmanship and materials.

2.10.5. Contractor shall investigate all Deficiency Reports submitted by the USAF against reportedly defective items inspected, repaired, or upgraded by this contract in accordance with Technical Order (TO) 00-35D-54 and prepare a report of findings per

CDRL A005.

2.10.6. Request for deviation/Waiver: The Contractor shall submit all deviation and/or Waiver requests on DD FORM 1694, per Engineering Industry Association (EIA) 649 to the PCO

2.10.7. Work shall be performed to OEM Manufactures instructions. In the instance where Air Force OEM Manufactures instructions do not identify specific parameters for the required procedures, the supplier or sub-vendor shall establish a written procedure in accordance with applicable commercial standard. The procedure shall be submitted via email to AFCEA for final approval through the PCO. The contractor may submit Value Engineering Change Proposals (VECP) for consideration in accordance with FAR 52.248.

2.10.8. Corrective Action: The Government reserves the right to issue corrective actions against the contractor’s quality system as a result of audits or inspections. The contractor shall implement appropriate corrective actions to bring the quality system into compliance.

2.10.9. Inspection: The contractor shall inspect scheduled incoming components for missing parts, any damage associated with improper handling and shipping, and damage other than normal failures. For components with missing parts or damage, the contractor shall provide the PCO, PM and PMS with the estimated parts list required for the repair/upgrade and submit a SDR (PWS 1.12.4). The contractor shall contact the PCO, PM and PMS for disposition instructions within two working days of receipt. The contractor shall not induct these components without PCO disposition instructions.

2.10.10. Item Unique Identification (IUID): IUID part-marking compliance is a DoD mandate for items contained within government inventory systems and as identified by DoD criterion requirements. Repair contracts that result in the delivery of tangible personal property to the government shall follow the latest DoD instructions to install IUID compliant marks in accordance with policy as stated in DFARS 211.274.

2.11. Counterfeit Prevention Plan (CPP)

2.11.1. Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies.

The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. At a minimum, the CPP shall address:

a. Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

b. Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

c. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

d. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

e. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

f. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383;

124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012.

(Ref. AS5553, paragraph…