PWS 24-00420.pdf

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Performance Work Statement (PWS) for Systems Engineering Support for Support Equipment (SE)

Purchase Request: FD2060-24-00420

05 February 2024

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1.0 Description of Services

This Performance Work Statement (PWS) describes the services required to obtain Advisory and Assistance Service (A&AS) resources necessary to provide equipment data analytics, sustain the interim support equipment requirements computation, develop and refine system processes and policies in support of the enterprise, provide decision support for enterprise-level management to assess and maintain oversight of the health of the equipment supply chain across the United States Air Force (USAF).

1.1 Objective(s): This effort encompasses the services and activities necessary to provide specific analytic and systems engineering support required to identify and develop improvements to current planning/execution strategies and asset availability, resolve supply chain issues for the equipment enterprise, and maintain a support equipment computation that calculates current and future requirements in accordance with Air Force, Department of Defense, and Chairman of Joint Chief Staff regulatory requirements. The Support Equipment (SE) enterprise includes Headquarters Air Force (HAF), Major Commands (MAJCOMs), Air Force Sustainment Center (AFSC), Air Force Life Cycle Management Center (AFLCMC) (particularly Support Equipment & Vehicles (SE&V) and Automatic Test Systems (ATS) Program Offices), and Armament/Small Arms Program Office.

The Contractor shall also develop a suite of enterprise tools for equipment that supports improved processes, policies, and business rules using (but not limited to) the following data systems: Basing & Logistics Analytics Data Environment (BLADE), Enterprise Supply Chain Analysis, Planning and Execution (ESCAPE), Integrated Logistics System- Supply (ILS-S), Defense Property Accountability System (DPAS), Item Manager Wholesale Requisition Process (D035A), Stock Control System (D035G), Item Management Cataloging System (D043A), Contracting Information Database System (J018R), Acquisition and Due-In System (J041), Equipment Repair Requirements System (D088), and applicable reference tables.

Large amounts of data require filtering and assimilation to become useable. The Contractor shall perform advanced technical services employing the unique management principles of the equipment enterprise. These services include, but are not limited to, the following:

• Develop, operate, and maintain prioritization and execution procedures to optimize equipment availability using resource allocation, repair, buy, distribution, and retention methods

• Perform analysis of SE health and availability and recommend changes to increase materiel support efficiency

• Gather requirements for, produce, and modify metrics for taskings related to Financial Improvement and Audit Readiness (FIAR) focus, equipment availability, equipment focused Art of the Possible (AoP) initiatives and to support specific taskings from customers within the SE enterprise

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• Provide enhanced and customized data queries and analyses that support new and ongoing Air Force Audit Agency (AFAA) audit responses, management inquires, and process improvement efforts

• Actively participate in improvement efforts for existing systems and in the development of new systems to include: functional testing, Subject Matter Expert (SME) expertise, and validation of system changes

• Provide Air Force level working groups with improved data quality, business process rules, policies, and data strategies associated with equipment requirements

• Maintain and run semiannually the Interim equipment requirements computation database and supporting processes o Produce a prioritized list of execution requirements that maximizes the most economical procurements by budget program and Fiscal Year Defense Plan (FYDP) incorporating MAJCOM and user criticality inputs o Calculate termination levels and provide a report listing on order assets that should be considered for contract termination action o Produce a repair execution report that provides a list of unserviceable assets that have repair requirements o Identify available mal-positioned assets for consideration to fill existing requirements (shortages or replacements) in order to reduce overall net requirement o Calculate the most economically beneficial retention quantities for existing assets o Maintain the Interim equipment requirements computation database user’s guide and incorporate any logic or functional changes o Document and recommend opportunities for improvement for the future equipment requirements computation system

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by providing the analytical and systems engineering support required to calculate accurate equipment requirements and ensure the optimization of funds expenditures and resource allocation. The development of enterprise tools for equipment will further support improved processes, policies, and business rules necessary to maintain oversight and maximize the supply chain health across the USAF.

1.3 Background: Equipment items are separate, primary, end items (other than the weapon system itself) needed by an individual or organization to perform an assigned mission.

Equipment items have been known by many terms (end items, replacement items, automatic test equipment, etc.) and are items that normally do not lose their identity when in use. They are easily identified by their Expendability, Recoverability, Reparability, Category (ERRC) codes of Nonexpendable Field (NF*) and Nonexpendable Depot (ND*) within the AF cataloguing system. The Air Force’s management of equipment has undergone significant transformation.

The USAF focus on attaining Department of Defense (DoD) FIAR compliance led Air Staff to decommission multiple legacy SE systems and transitioned SE into DPAS. DPAS did not subsume all capability that was lost with the decommissioning of the legacy systems. SE lacks permanent systems and processes to provide for the computation and forecasting of enterprise equipment requirements. Additionally, there are large amounts of raw data available to the

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enterprise that in order to become actionable and useable in decision-making require filtering and assimilation. The development of a suite of enterprise analytic tools for equipment will provide this capability.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Maintain the interim support equipment requirements computation database to utilize updated logic.

Develop and maintain a suite of enterprise analytic tools, analyses, and metrics for equipment.

4.0 through 4.0.10

The Contractor shall maintain & provide the updated support equipment computation database at least semiannually. Computation results should attain an accuracy goal of 98% or greater. The Contractor shall provide enterprise tools, analyses, and metrics by the suspense date acceptable to the Government.

Quality of Contract Data Requirements List (CDRL) deliverables

4.2.1 There shall be no more than one rejection of any

deliverable. There shall be no more than three

(3) total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one (1) or more technical errors or five (5) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract.

A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten (10) business days of notification of Government rejection.

Receipt of CDRL deliverables

4.2.2 CDRL deliverables shall be submitted via Wide

Area Workflow (WAWF) and submitted directly to the Multi-Function Team (MFT) member identified on the CDRL. There shall be no more than two (2) late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

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Request for assistance 4.2.3 The Contractor shall initially respond to a request for assistance within 48 business hours.

Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

A&AS 4.0 through 4.0.10

The Contractor shall provide advisory and assistance services, engineering services and support as described in the PWS.

Contractor personnel qualifications

4.0.11 Contractor/subcontractor personnel shall meet, at a minimum, the qualifications identified in the

PWS.

3.0 Government Property: Government property will be provided.

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property provided includes office space, desk, chair, file cabinets, telephone, e-mail, internet access, and a computer with Windows and Microsoft software.

3.2.1 Government Systems: Upon the contractor’s request, the government will provide the contractor personnel access to Wide Area Workflow (WAWF). This system is necessary to perform tasks under the contract. Upon completion/termination of the contract, the Contractor shall ensure the system account is closed.

3.3 Base Support: The Government will furnish property incidental to the place of performance including office space and equipment, i.e., computer equipment, software, output device(s), phone/phone line, facsimile equipment, reproduction equipment and office supplies.

Services for this effort shall be performed during the working hours for the organizations and locations provided below. At these organizations and locations, the Government will furnish the base support described below:

Organization Location (Bldg. &

Base)

# On-Site Contractor

Personnel to be Supported (Up

To)

Base Support Description (Furnished by the Government)

404 SCMS Bldg. 300 EW Headhouse, Post C-6 Robins AFB, GA 31098

1 Office space, desk, chair, file cabinets, telephone, e-mail, and Internet access. A computer with Windows and Microsoft

Office, and Microsoft Project software, and a connection to a printer on the local area network (LAN).

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3.4 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.5 Loss of Government Property

3.5.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.5.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.6 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements: All Contractor employees shall assist with the administrative management support efforts in support of this PWS requirement. The Contractor shall assist with the administrative management support specific only to the professional and technical support tasks or activities addressed in this PWS. The Contractor shall maintain forms, files, and program reference libraries. The Contractor shall assist with typing, filing, copying, paper shredding, controlling of documentation, correspondence, and tracking action items. The Contractor shall review completed work for accuracy of data, procedure compliance, and error-free documentation. The Contractor shall assist with preparing internal and external briefings charts, program correspondence, and reports. The Contractor shall assist with completing data https://piee.eb.mil/ https://dodprocurementtoolbox.com/ https://piee.eb.mil/piee-landing/

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entry functions and, establishing and managing databases to organize and store data. The Contractor shall schedule and coordinate meetings for program demonstrations and briefings.

The Contractor shall also operate office automation equipment.

4.0.1 Contractor Progress, Status, and Management Report: The Contractor shall provide the report by close of business (COB) on the tenth day of each month. The report should include: progress of the previous month, status of the contract deliverables, issues/concerns and associated recommendations. The report should also document and recommend opportunities for improvement for the future equipment requirements computation system. CDRL A001 – E001, DID # DI-MGMT-80227, CONTRACTOR

PROGRESS, STATUS, AND MANAGEMENT REPORT

4.0.2 Interim Requirements Computation Database Tool: The Contractor shall maintain and operate the Interim Requirements Computation Database tool that provides an equipment computation product semi-annually. The computation shall prioritize and align SE to maximize the economical allocation of resources across the enterprise and identify, buy, repair, and retention requirements. Further, the computation shall utilize methodologies and employ business rules that result in the highest readiness rates and IAW Air Force, Department of Defense, and Chairman of Joint Chief Staff regulatory requirements.

CDRL A002 – E002, DID # N/A, Interim Requirements Computation Database

4.0.3 Prioritized List of Execution Requirements Report: The Contractor shall provide a prioritized list of execution requirements incorporating MAJCOM and user criticality inputs that maximizes the most economical procurements at different funding levels a minimum of twice yearly.

4.0.4 Requirements List by Budget Program and FYDP: The Contractor shall provide a list of requirements by Budget Program and FYDP at least semi-annually.

4.0.5 Termination of On Order Assets Report: The Contractor shall provide a report of on order assets that exceed the computation calculated termination level for contract termination consideration.

4.0.6 Repair Execution Listing Report: The Contractor shall provide a repair execution report that provides a list of unserviceable assets that have repair requirements within the computation.

4.0.7 Mal-positioned Asset Report: The Contractor shall provide a report that identifies available mal-positioned assets for redistribution consideration to fill existing requirements (shortages or replacements) in order to reduce the overall net requirement.

4.0.8 Retention Requirements Report: The Contractor shall provide a report that identifies economically beneficial retention quantities for existing assets.

4.0.9 Miscellaneous Data Query Analysis Reports: The Contractor shall perform customized data queries and analyses to support audit responses, high priority management inquires, PR: FD2060-24-00420 PWS REVISION: 0 8 process improvement efforts, and other such specialized taskings on a non-recurring basis. The Contractor shall assess client requirements, design necessary data queries, stratify data, and analyze results for targeted issues. Taskings may include issues such as assessment of demilitarization coding and quantifying the impact of backorders or policy changes.

4.0.10 Air Force Working Level Working Group Support: The Contractor shall assist in standing up and maintaining related Air Force level working groups. The Contractor shall participate on teams and attend meetings established to analyze data quality, business process rules, policy issues, and data strategies associated with equipment requirements.

The Contractor shall support the working groups by providing analysis results and studies, and participate in projects, as required. The Contractor shall actively participate in the improvement to existing systems and development of new systems to include functional testing, SME expertise, and validation of system changes. The Contractor shall provide overview education and training to users and stakeholders of the processes associated with analysis results, studies, and projects.

4.0.11 Contractor Personnel Qualifications: A minimum of ten (10) years of operations research, mathematical or statistical analysis and assessment experience related to the requirements as defined above in PWS paragraphs 4.0.2 through 4.0.10. A minimum of a bachelor’s degree in Operations Research, Mathematics, Information Systems or Statistic Analysis is required. The Contractor may also propose candidates who have a degree in Engineering or Science if it can be verified they have a minimum of twenty-four (24) college hours of advanced math such as calculus, differential equations, or advanced statistical analysis.

Note: A degree in technical management is not acceptable and a background in logistics is not required. The Contractor shall request a waiver from the government if other discipline degrees are proposed. The Contractor shall also possess a comprehensive understanding of Air Force transformation initiatives, and extensive experience implementing system, policy, and procedural changes within the Air Force context. The Contractor shall be trained in the use of computers using appropriate software applications. Software applications include the latest versions of Microsoft Access, Word, Excel, and Power Point.

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order is 12 months after receipt of award (ARO) with four option years for analytic and engineering services for labor and contract access fee.

4.1.2 Place of Performance: Work shall be performed at the following Government locations:

404 SCMS

Bldg. 300, East Wing, Headhouse, 2nd Floor, Post C-6 Robins AFB, GA 31098

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Work shall be permitted to be performed at an offsite location, with an approved telework arrangement and at the discretion of the Government Program Manager. The Government can deny telework at any time without reason. Approved alternate work locations include, but are not limited to, contractor’s facility and contractor’s home address.

Note: Reference Section 4.4, Travel Requirements, of this PWS regarding when Contractor personnel may be required to travel on an “as needed basis” to other Government location(s) to support the objectives of this PWS.

4.1.3 Government Provided Service Plan: When work is to be performed at the Government’s location, the Government will prioritize service requirements based on operating requirements.

The Government will provide the Contractor’s Technical Lead a generalized projected service plan that may be reviewed or revised by the Government Program Manger as necessary. The purpose of the plan is to prioritize Government service requirements and provide the contractor with the information required to effectively manage their personnel.

The Contractor shall provide total task management and supervise contractor personnel. The Government’s relationship in this non-personal services contract is with the Contractor and not with individuals employed by the Contractor. At all times, it must be clear that the Contractor, not the Government, manages its employees. The Contractor’s Technical Lead shall serve as the primary point of contact for all technical aspects of the required work. This person shall also be a prime provider of the required technical services. No personal services shall be performed.

When work is to be performed at the Government’s location and for meetings with Government personnel, Contractor employees shall identify/represent themselves as contractor personnel by introducing themselves and/or being introduced as contractor personnel, displaying distinguishing badges or other visible identification, and appropriately identify themselves as contractor employees in telephone, conversations, and formal/informal written correspondence.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Option Year

Option Year

Option Year

Option Year

DID Title PWS Reference(s)

A001 B001 C001 D001 E001 DI-

MGMT-

80227

Contractor Progress, Status, and Management Report

4.0.1

A002 B002 C002 D002 E002 N/A Interim Requirements Computation Database, run semi-annually

4.0.2

A003 B003 C003 D003 E003 DI-

SAFT-

81563

Accident/Incident Report

5.5.3

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A004 B004 C004 D004 E004 DI-

MGMT-

81580/T

Contractor Standard Operating Procedures- Company Safety Plan

5.5.2

A005 B005 C005 D005 E005 DI-

SAFT-

82313

Environmental, Safety, and Occupational Health (ESOH) Plan

5.5.2

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than three (3) total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one (1) or more technical errors or five (5) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten (10) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area Workflow (WAWF) and submitted directly to the Multi-Function Team (MFT) member identified on the CDRL. There shall be no more than two (2) late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.3 Request for Assistance: The Contractor shall initially respond to a request for assistance within 48 business hours. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

4.3 Holidays and Facility Closings: The schedule shall include holiday observations;

accordingly, the Government will not be billed for such holidays, except when services are required by the Government and are approved by the Government’s Program Manager and by the Contracting Officer and are actually performed on a holiday. Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday. The following days are contract holidays.

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

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4.4 Travel Requirements: Travel requests for contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of 5 business days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs

• Date and Location of Travel

• Event (Purpose of Travel)

• Number of Travelers

• Name and Title (Labor Category) of Travelers

• Goals and Desired Outcomes of Trip

• Why Alternate Methods are not Viable Options (i.e. Video Teleconference

(VTC), Telecom, etc. are not options to accomplish purpose and goals of trip)

• Total Estimated Cost of Trip

• Anticipated Itinerary with Associated Estimated Costs (i.e. airfare, hotel, rental car, etc.)

4.4.1 Travel Anticipated: Contractor personnel may be required to travel on an “as needed basis” to support the objectives of this PWS.

4.4.2 Travel Expenses: Contractor travel policies and procedures shall be in accordance with (IAW) FAR 31.205-46. Contractor must use FAR 31.205-46 and the DoD Joint Travel Regulation (JTR) as a guide regarding airfares, per diem, allowances, and reimbursement of travel expenses. First class air travel is not authorized. Costs incurred must be in accordance with FAR 31.205-46. The Government reserves the right to disallow unreasonable travel costs.

Travel must be billed as a separate line item on all invoices.

4.4.3 Post-Trip Report: N/A

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Service Manager (FSM) has determined these services are not mission-essential and will not continue in the event of a crisis. A MFT member will notify the Contractor within 24 hours of the crisis.

5.2 Security Requirements: Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) will be necessary for performance of the contract/order. Contractor personnel shall be required to comply with security requirements to preclude potential security incidents or violations.

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility, and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, DoD Directive (DoD) 5205.02E, DoD Operations Security (OPSEC) Program; and DoD Manual 5205.02, DoD Operations Security (OPSEC) Program Manual.

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5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, sub contracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), § 117.7(a).

Applicable equipment shall be safeguarded, maintained and operated in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), § 117.7(a).

5.2.4 Security Clearance: The Contractor shall ensure applicable contractor/subcontractor personnel have security clearance(s) at the SECRET level for proper accomplishment of contract/order requirements. The security clearance(s) shall be obtained in accordance with the Department of Defense (DD) Form 254, Department of Defense Contract Security Classification Specification. The DD Form 254 will provide security instructions, guidance, policies, and restrictions.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.7 Access to Robins Air Force Base (AFB): The Contractor shall ensure contractor/subcontractor personnel who require access to Robins AFB comply with the security requirements of the installation. The Contractor shall provide the PCO a list of all contractor/subcontractor personnel requiring access to Robins AFB, the contract/order number and the period of performance. The Contractor shall also provide, if possible, the location of the work site and the days/hours during which the contractor/subcontractor personnel will require access to Robins AFB.

5.2.8 Common Access Card (CAC)

5.2.8.1 The Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for

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physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the PCO. The Government will provide the Contractor instruction on how to complete a Mission Partner Identity, Credential and Access Management (MP-ICAM) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application.

Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System (RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

A Common Access Card (CAC) and .mil email address are required in support of this effort and the Security Clearance level is expected to be SECRET. It should be noted that this process may take a minimum of four (4) weeks to complete; so it is critical that Contractors consider these instructions before award (i.e. when preparing a proposal in response to a Request for Proposal (RFP) and prior to changing contractor personnel after award.

5.2.8.2 The Contractor shall immediately report a lost or stolen CAC as directed by local Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

5.3 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

5.5.2 Contractor Safety & Health Program/Plan. The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan (SHP) in accordance with OSHA and ESOH and tailored to the contract. The SHP shall address the requirements established in the Safety Appendix (Environmental, Safety and Occupational

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Health Requirements) to the contract. The Contractor shall submit the SHP to the MFT member identified on the CDRL A005-E005 [CDRL Reference in paragraph 4.2, DI-SAFT-82313, Environmental, Safety, and Occupational Health (ESOH) Plan]. The cognizant Government safety office will review the SHP to determine if safety requirements are correctly addressed.

The Contractor shall notify the cognizant Government safety office of any revisions made to its SHP after contract award. All changes to the SHP must also be submitted in writing and approved by the cognizant Government safety office CDRL A004- E004 [CDRL Reference in paragraph 4.2, DI- MGMT-81580/T, Contractor’s Standard Operating Procedures – Company Safety Plan].

5.5.3 Mishap Notification/Investigation: In accordance with Air Force Instruction (AFI) 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests. The Contractor shall ensure the USAF is notified of mishaps.

The Contractor shall contact the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within 2 hours. The Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s Safety Office (78 ABW/SE). Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 24 hours of the mishap [CDRL A003– E003, Accident/Incident Report, DI-SAFT- 81563].

5.5.4 Voluntary Protection Programs (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP.

5.5.5 VPP Description: In 1982, OSHA created the Voluntary Protection Programs (VPP) to recognize and partner with worksites that implement exemplary systems to manage worker’s safety and health. These sites implement comprehensive Safety and Health Management Systems that exceed basic compliance with OSHA standards. VPP applies to all personnel at Robins Air Force Base - civil servants (both bargaining and non-bargaining), active duty (officer and enlisted), reservists and contractor employees. The Contractor shall ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The Contractor, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html. The Contractor shall access the site to ensure their understanding of VPP and how their performance is linked to the Air Force installation’s pursuit of VPP recognition.

5.5.6 Department of Labor (DoL) Inspection of Contractor Operations: The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours.

OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall immediately notify the COR and the contracting unit’s Safety Office upon notification of a visit.

http://www.osha.gov/dcsp/vpp/index.html

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5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

The FAR and applicable supplements can be accessed at the following site www.acquisition.gov.

6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH) Change 2, December 30, 2019

Entirety

DoDD 5205.02E

DoD Operations Security (OPSEC) Program Change 2, August 20, 2020

Entirety

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual Change 2, October 29, 2020

Entirety

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970 December 29, 1970 as amended through January 1, 2004

Entirety

CJCSI

4110.01F

Chairman of Joint Chief Staff Instruction (CJCSI), Joint Materiel Priorities and Allocation

September 25, 2021 Entirety

DoDI 1225.06

DoD Equipping the Reserve Forces Change 2, June 28, 2022

Entirety

DoDI 3110.05

Readiness-based Materiel Condition Reporting for Mission-Essential Systems and Equipment

Change 1, August 31, 2018

Entirety

DoDI 4140.01

DoD Supply Chain Materiel Management Policy March 6, 2019 Entirety

DoDI 4140.58

DoD National Guard and Reserve Equipment Report

(NGRER)

Change 1, June 28, 2022

Entirety http://www.state.gov/j/tip http://www.acquisition.gov/

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AFI 23-101 Air Force Materiel Management Update August 14, Entirety

AFMCMAN

23-102

Computation of Requirements for Equipment Items June 10, 2021 Entirety

DAFMAN

23-122

Materiel Management Policy Update August 8, Entirety

DoDI 5000.64

DoDI Accountability and Management of DoD Equipment and Other Accountable Property

Change 3, June 10, 2019

Entirety

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6.2 Appendix B, Acronyms

A&AS Advisory and Assistance Services AFFARS Air Force Federal Acquisition Regulations AFI Air Force Instruction AFLCMC Air Force Life Cycle Management Center AFMCMAN Air Force Materiel Command Manual AFSC Air Force Sustainment Center AFSSI Air Force Systems Security Instruction AIS Automated Information System AoP Art of the Possible ARO After Receipt of Order ATS Automatic Test Systems CAC Common Access Card CDRL Contract Data Requirements List CJCSI Chairman of Joint Chiefs Staff Instruction COB Close of Business COR Contracting Officer Representative D035A Item Manager Wholesale Requisition Process D035G Stock Control System D043A Item Management Cataloging System D088 Equipment Repair Requirements System DAFMAN Department of the Air Force Manual DD Form Department of Defense Form DESP-O Design Engineering Support Program Oasis DPAS Defense Property Accountability System DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction DoL Department of Labor eCMRA Enterprise-wide Contractor Manpower Reporting Application ERRC Expendability, Recoverability, Reparability, Category ESCAPE Enterprise Supply Chain Analysis, Planning, and Execution ESOH Environment, Safety, and Occupational Health FAR Federal Acquisition Regulation FIAR Financial Improvement and Audit Readiness FYDP Fiscal Year Defense Plan HAF Headquarters Air Force IAW In Accordance With ILS-S Integrated Logistics System- Supply J018R Contracting Information Database System J041 Acquisition and Due-In System MAJCOMs Major Commands MFT Multi-Function Team

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N/A Not Applicable ND* Nonexpendable Depot NF* Nonexpendable Field OPSEC Operations Security PCO Procuring Contracting Officer PWS Performance Work Statement RFP Request for Proposal SE Support Equipment SE&V Support Equipment & Vehicles SME Subject Matter Expert USAF United States Air Force USG United States Government VTC Video Teleconference WAWF Wide Area Workflow