PWS (23-079) DRAFT.pdf
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- Attached to
- Apprentice Graduation Venue Federal contract opportunity
- Solicitation number
- N32253-23-079
About this file
This Performance Work Statement defines requirements for a contractor to provide a venue for the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility Apprentice Graduation Ceremony in October 2023. The contractor must provide an air-conditioned room with capacity for 900 people, a stage, 900 chairs in a theater configuration, audio equipment, a reception area with tables, water stations and cups, and parking. The contractor is also responsible for setting up and cleaning the room, and providing a point of contact to address any issues. The performance metrics require 100% delivery and compliance for all stated requirements.
The related federal contract opportunity is a pre-solicitation posted on the Federal Business Opportunities website by the Department of the Navy Naval Sea Systems Command to procure this apprentice graduation venue.
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Performance Work Statement (PWS) Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF)
Apprentice Graduation Ceremony Venue
1.0 Background
In 1920, Pearl Harbor Naval Shipyard began an apprentice program to hire and train workers to repair United States Navy submarines and ships. The apprentice program evolved into an invaluable asset to our country's national defense. When apprentices complete the program, a graduation ceremony is held to celebrate their successful program completion and continued career at the shipyard. The graduation ceremony is of particular importance to recognize the accomplishments apprentices achieved while in the program and to celebrate the event with coworkers, friends, and family.
1.1 This Performance Work Statement (PWS) defines requirements to be provided by awardee in support of the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF) Apprentice Graduation Ceremony, during the timeframe determined by PHNSY&IMF.
2.0 Scope / Objective
2.1 The awardee, hereafter referred to as the Contractor, shall provide a venue that has capacity to support the PHNSY&IMF Apprentice Graduation Ceremony and has adequate parking on or near the premises.
3.0 Performance Location
(To be determined)
4.0 Period of Performance
Date: (08/14/23 through 12/22/23; prefer to hold the event during the week of 10/10/23 or 10/16/23) Time: 10:00 am ‐3:00 pm (5 hours)
5.0 Performance Requirements
The Contractor shall provide the following for the PHNSY&IMF Apprentice Graduation
Ceremony.
5.1 Room ‐ Provide an air‐conditioned room with dimensions capable of comfortably accommodating 900 people in theater seating configuration. Provide male and female restrooms adequate for this quantity of people.
5.2 Stage ‐ Provide stage with dimensions of approximately 20’ wide x 10’ deep x 1’‐2’ high, with access steps on both sides of stage. Stage shall include lectern and three tables (approximately 2’ x 6’ table top) covered with tablecloths.
5.3 Seating ‐ Provide 900 matching or similar chairs, arranged in theater seating in front of and facing stage. See sample in Figure 1.
5.4 Audio ‐ Provide an audio system capable of being heard throughout the entire room (e.g., overhead speakers or portable system spread throughout room), including a microphone on the lectern. Provide a method to connect an audio player to the audio system.
5.5 Reception Area ‐ Provide four tables (approximately 2’ x 6’ table top) covered with tablecloths and four chairs.
5.6 Refreshments ‐ Provide water stations and adequate amount of cups for 900 people.
Provide trash receptacles.
5.7 Parking ‐ Confirm adequate amount of parking available on or near premises for event attendees. If available, provide 15 reserved stalls for VIPs attending the event. If available, provide both hosted and non‐hosted parking validation options.
5.8 Miscellaneous Support ‐ Set up room prior to start of event, clean and restore room after event, and dispose of trash. Provide a point of contact that will be available for any government requested site visits, for planning and scheduling purposes, and to address any issues prior to and during the event. Provide security and/or medical support, if required by venue. Provide a safety plan, if required by venue.
6.0 Service Delivery Summary
Performance Requirement
PWS
Paragraph Performance Threshold
1. Provide air‐conditioned room and restrooms for 900 people.
Paragraph 5.1 100% delivery and compliance
2. Provide stage with lectern and tables. Paragraph 5.2 100% delivery and compliance
3. Provide 900 chairs in theater seating configuration.
Paragraph 5.3 100% delivery and compliance
4. Provide microphone and sound system. Paragraph 5.4 100% delivery and compliance
5. Provide reception area and tables. Paragraph 5.5 100% delivery and compliance
6. Provide water stations, cups, and trash receptacles.
Paragraph 5.6 100% delivery and compliance
7. Ensure adequate parking on or near premises. Paragraph 5.7 100% delivery and compliance
8. Provide a point of contact to address any issues prior to and during the event.
Paragraph 5.8 100% delivery and compliance
9. Provide security and/or medical personnel, as well as a safety plan, if required by venue.
Paragraph 5.8 100% delivery and compliance
Figure 1
File details come from the government source that posted it. Updated .