PWS 18 October 2022.pdf

PERFORMANCE WORK STATEMENT

FOR

TERADYNE SPECTRUM AND TS-128 TEST SYSTEMS MAINTENANCE AND

REPAIR

18 October 2022

1. DESCRIPTION OF SERVICES. This requirement is for a Contractor to provide all travel, transportation, labor, tools, material, parts, and equipment as required to support calibration, preventive maintenance, unscheduled maintenance, and replacement parts for Teradyne Automatic Test Equipment (ATE) for the 402d Electronics Maintenance Group (EMXG) and 402d Software Engineering Group (SWEG) at Robins Air Force Base, Georgia.

1.1 The Contractor shall provide EMXG and SWEG with on-site preventive maintenance, replacement parts, and unscheduled maintenance as necessary for the following Teradyne Spectrum, TS-128, and multiple Versatile Diagnostic Automatic Test Station (VDATS) Circuit Card Assemblies (CCAs).

ORG

Qty

Serial Number

Series Location/RCC

EMXG Parts Repairs EMXG 5 Various 854-215-00 VDATS CCAs EMXG 10 Various 854-451-00 VDATS CCAs EMXG 3 Various BI-410-00 VDATS VXI CCAs EMXG S9100 Support

EMXG 1 0015551 S9100 ARC164/MIECC

EMXG 1 0345551 S9000 ARC190/MIECJ

EMXG 1 0252551 S9000 CARA/MIECJ

EMXG 1 0435551 S9000 MATE390/MILML

EMXG 1 0415551 S9000 C-17/MILMP

EMXG TS-128 Support

EMXG 1 TS-186 TS128 JHMCS/MIECK

EMXG RADTS Support EMXG 1 0241551 M9-Series & AI-705-00 PRA* RADTS 1/MIFRA EMXG 1 0313552 M9-Series & AI-705-00 PRA* RADTS 4/MIFRA EMXG 1 0431551 M9-Series & AI-705-00 PRA* RADTS 5/MIFRA EMXG 1 0431552 M9-Series & AI-705-00 PRA* RADTS 6/MIFRA EMXG 1 0522552 M9-Series & AI-705-00 PRA* RADTS 7/MIFRA SWEG Parts Repair SWEG 3 Various 854-215-00 VDATS CCAs SWEG 8 Various 854-451-00 VDATS CCAs SWEG 1 Various DI-050-31 VDATS VXI CCAs SWEG 5 Various 672-025-58 OR DI-025-48 VDATS VXI CCAs SWEG 1 Various 672-050-59 OR DI-050-49 VDATS VXI CCAs

SWEG 3 Various BI-410-00 VDATS VXI CCAs SWEG 20 Various M-925-00* VDATS VXI CCAs SWEG 3 Various M-918-04* VDATS VXI CCAs

*Repair support provided for the Basic year only.

1.2 Calibration. The Contractor shall coordinate/schedule both on-site and off-site calibration activities at least 30 days prior to each calibration cycle with the EMXG shop supervisors and notify the EMXG Government Representative. The following item shall be calibrated:

ORG

Tester Series

Serial Number Items Requiring

Calibration

Frequency EMXG TS128 (Cal on-site) TS-186 Entire Test Station Annually

1.2.1 Within 24 hours of calibration completion, the Contractor shall provide calibration certificates to the respective shop supervisor and the EMXG Government Representative. (CDRL A001, DI-QCIC-80798C, Calibration Certificate/Report)

1.3 Telephone Assistance and Unscheduled Maintenance. The Contractor shall respond to a request for telephone assistance within 24-hours after the Contractor has been notified by the Government that a problem exists.

1.3.1 If a problem cannot be resolved by telephone assistance, the Contractor shall arrive on-site within two (2) working days from notification by the Government and continue working until the problem is resolved.

1.4 Replacement Parts. The Contractor shall provide replacement parts within the service times specified below. If required replacement times cannot be met, the Contractor shall provide written notification identifying the issue to the Government Representative, and provide the estimated time for repair. Defective parts will be shipped to the Contractor by the Government at Government expense. Replacement parts shall be shipped to the Government at Contractor expense.

Service Time for Replacement Parts

Basic Parts Service (BPS): Within five (5) business days after receipt of defective part. BPS service includes low-cost replenishment with on-site inventory.

Mature Parts Service (MPS): Within twenty (20) business days after receipt of defective part. MPS includes replacement part shipped after the defective part is returned for mature and end-of-life product.

Exact Swap Service (ESWP): Within sixty (60) business days after receipt of defective part. ESWP includes repair services for end-of-life products or where exact part return is required.

CCA Repairs: If one (1) to five (5) units are received within one (1) week, repair and return CCA cards within sixty (60) business days after receipt of defective part by Teradyne. If more than five (5) units are received within a week, delivery for the first five (5) units will be sixty (60) business days after receipt of defective part by Teradyne and then three (3) units per week thereafter until completion.

1.4.1 Over and Above Work. Replacement parts within the general scope of the contract and needed during the course of performance will be funded through over and above modification. Replacement parts are not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract. Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to define all over and above work.

1.4.2 The S9100s have components that are out of support, or will become out of support during the contract period of performance. Parts that are out of support from the Original Equipment Manufacturer (OEM) will be repaired based on reasonable commercial efforts. If the parts are unable to be repaired, they will be declared Beyond Economical Repair (BER) and will require replacement.

Replacement part qualification and purchase of parts declared BER is not covered under this contract.

1.4.2 Diminishing Manufacturing Sources (DMS) and Obsolescence Forecasting: The

Contractor shall provide advance notification of anticipated obsolescence of the supported S9100 systems and parts by conducting a semi-annual survey of all vendors whose parts are used in the supported systems. The resulting analysis shall identify parts that are obsolete, or are scheduled to become, obsolete.

Components surveyed shall include hardware, firmware and software which may affect the form, fit, and/or function of the system. The Contractor shall then perform an initial analysis of likely replacements and provide a recommended course of action including last time procurement of materials, last date of repair action, form-fit-function replacement, retrofit modification, or other obsolescence solutions. The Contractor shall provide a report detailing the analysis, results, and recommendations in a semi-annual Technical Report. (CDRL A002, DI-MISC- 80508B, Technical Report)

1.5 Government Logbook. The Contractor shall enter data into the Government-maintained logbook upon each visit. Contractor entries shall include name, date, and time of arrival/departure with a description of the repair or work done to the system. If obsolescence parts issues arise and suitable replacement parts are issued, the Contractor shall annotate the replacement part information.

1.6 Down time. The Contractor shall provide on-site diagnosis and correction of all hardware and self-test failures. Down time begins when the Contractor is notified by the

Government and shall not exceed ten (10) consecutive work days per test station unless replacement parts are required. If additional engineering resources are required, the Contractor shall coordinate repairs with the Government Representative. Once repairs begin, repair efforts shall continue uninterrupted Monday through Friday from 8:00am to 5:00 pm (EST) until stations are operational.

1.7 Preventive Maintenance. The Contractor shall schedule preventive maintenance visits with each respective shop supervisor. Preventive maintenance shall be performed according to periods specified below. After preventive maintenance has been completed, the Contractor shall provide a copy of the station printout self-test results to the Government Representative.

Preventive Maintenance Schedule Item Frequency

S9xxx Series Semi-Annually TS128 Semi-Annually

1.8 Monthly Status Report. The Contractor shall submit a monthly status report to the

Government Representative(s) and the COR. Status reports shall be submitted electronically using the Contractor’s format. The report shall include the following:

• Contract number

• Date of incidents

• Serial number of equipment serviced

• Parts removed/replaced

• On-site labor provided

• Issues regarding obsolete parts and time estimated for repair of affected tester

1.8.1 The monthly status report shall be submitted to the respective shop supervisor and the EMXG Government Representative in electronic format by the 15th calendar day of each month, beginning 30 days after contract award. (CDRL A003, DI-MGMT 80368A, Status Report)

2. SERVICES SUMMARY (SS).

Performance Objectives PWS Para. Performance Threshold

Telephone Assistance 1.3

The Contractor shall respond to a request for telephone assistance within 24-hours after being notified by the Government Representative that a problem exists.

Unscheduled Maintenance Response 1.3.1

If a problem cannot be resolved by telephone assistance, the Contractor shall arrive on-site within two (2) working days from notification by the

Government and continue working until the problem is resolved.

Exact Swap Service 1.4

If one (1) to five (5) units are received within one (1) week, repair and return CCA cards within sixty (60) business days after receipt of defective part by Teradyne. If more than five (5) units are received within a week, delivery for the first five (5) units will be sixty

(60) business days after receipt of defective part by Teradyne and then three (3) units per week thereafter until completion.

Down Time 1.6 Down time shall not exceed ten (10) consecutive work days per test station unless replacement parts are required.

3. GOVERNMENT FURNISHED PROPERTY (GFP).

3.1 None.

4. GENERAL INFORMATION.

4.1 Government Representatives. The following individuals will serve as Government Representatives for EMXG and SWEG.

4.1.1 Period of Performance: 3/12/2023 – 3/11/2028

4.2 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer, Government Representatives, and COR no later than five (5) calendar days after contract award date.

4.3 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 640 and building 645 at Robins Air Force Base, GA. The Contractor shall schedule performance of services in advance with the applicable shop supervisor during normal Government working hours, 8:00 am to 5:00 pm (EST), Monday through Friday.

EMXG Government Representative Alternate Government Representative Name: Eliud Rodriguez Name: Sam Sheppard Unit: 402 EMXG/MXDEC Unit: 581 SWES/MXDPBC Phone: (478) 327-7277 Phone: (478) 926-1416 Email: eliud.rodriguez@us.af.mil Email: samuel.sheppard@us.af.mil

4.4 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5 Security Requirements.

4.5.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM) and Air Force Instruction (AFI) 31-101, Integrated Defense.

4.5.2 Contractor Security Clearance. This requirement does require a Secret security clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.5.2.1 The Contractor shall provide an initial listing of Contractor employees’ names, position titles and security clearance level to the Contracting Officer, Government Representative(s) and COR prior to contract start date. The Contractor shall also provide an updated listing of personnel to the Contracting Officer, Government Representative(s) and COR when employees affecting the work of this contract, statuses change, or position changes within ten (10) work days.

4.5.2.2 All Contractor personnel that do not possess a security clearance will be escorted by Government personnel 100 percent of the time while working within a secure Government facility or on the flight line on a Government installation.

4.5.3 Communications Security (COMSEC). COMSEC access is not required.

4.5.4 Access to Government Systems/Issuance of Common Access Cards (CAC). The

Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the PCO. The Government will provide the Contractor instruction on how to complete a Trusted Associate Sponsorship System (TASS) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application. Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System (RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

4.5.4.1 Network Access. The Contractor will not require (or be granted) access to the Robins AFB network.

4.5.4.2 The Contractor shall immediately report a lost or stolen CAC as directed by local Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

4.5.5 Access to Government Facilities/Contractor ID (Badging). The Contractor shall ensure Contractor/subcontractor personnel who require access to Robins AFB or other Government facilities comply with the security requirements of the installation.

4.5.5.1 The Contractor shall ensure a Defense Biometric Identification System

(DBIDS) ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO or COR listing all contractor/subcontractor personnel requiring access to the facility.

The PCO or COR will approve the request and forward it to the designated badging agent to accomplish Robins AFB access affidavit. The badging agent then submits to “Pass and Registration” for issuance of the contractor’s DBIDS ID card. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the DBIDS ID card(s) with required documentation.

4.5.5.2 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the Contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of Contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. If Contractors do not turn in their ID, the Contractor shall contact the designated badging agent to terminate installation access. .

4.5.6 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with Department of Defense Directive (DoDD) 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest.

The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.5.7 Security Incident or Violation. The Contractor shall immediately notify the

Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5.8. Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

• Air Force Pamphlet (AFPAM) 63-113, Program Protection Planning for Life

Cycle Management,

• SAE Aerospace Standard AS5553C, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition,

• National Institute of Standards and Technology (NIST) Special Publication 800- 53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.6 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.7 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.

4.8 Agency Affirmative Procurement Program. In accordance with Federal Acquisition

Regulation (FAR) 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a http://www.biopreferred.gov/ minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.8.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.9 Environmental Management System (EMS). Environmental Management Systems

(EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes.

Failure to provide documentation of EMS Training may result in termination of the contract.

4.9.1 EMS training is provided by Environmental Management. Request for Robins EMS

Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement.

Contractors that do not have a Common Access Card must exercise Option 2.

4.9.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the myLearning website: https://lms-jets.cce.af.mil/. EMS Awareness Training is located under the Air Force Civil Engineer Center (AFCEC) /Air Force Environmental Courses tab. This option is only available to contractors who have a CAC and requires self-enrollment.

4.9.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training

Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.10 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the Occupational Safety and Health Act (OSHA) Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at mailto:78ceg.cev.FrontOfc@us.af.mil https://lms-jets.cce.af.mil/ http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.10.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the OSHA (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A004, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.10.2 The Contractor Safety Plan shall address in detail the items listed in the Contract

Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.11 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the

Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)- 926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed) http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil

i. Other pertinent information (CDRL A005, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.12 Essential Services During Crisis. The Functional Service Manager (FSM) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with Defense Acquisition Regulations System (DFARS) 237.76, Continuation of Essential Contractor Services.

4.13 Inspection of Services/Inspection of Supply: In accordance with the Inspection of

Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.14 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause

252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site: https://piee.eb.mil/

4.15 Technology Control Plan. The Contractor shall have an applicable Technology Control

Plan (TCP) that protects export-controlled tech data and defense articles consistent with Department of Defense Manual (DoDM) 5200.01 Vols 1 and 4. The TCP shall comply with:

1. 48 CFR 52.239-1, Privacy or Security Safeguards

2. 48 CFR 252.225-7048, Export-Controlled Items

5. APPENDICES

5.1 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM)

5.2 Air Force Instruction (AFI) 31-101, Integrated Defense

5.3 DoDD 5205.02E, DoD Operations Security

5.4 DoD Manual 5205.02-M

5.5 AFI 10-701, Operations Security

5.6 Air Force Pamphlet (AFPAM) 63-113, Program Protection Planning for Life Cycle

Management

5.7 SAE Aerospace Standard AS5553C, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition

5.8 National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations https://piee.eb.mil/

5.9 FAR, Dated 30 Jan 2022, Applicable Sections

5.10 Occupational Safety and Health Act (OSHA) (Public Law 91-596)

5.11 DFARS 237.76, Continuation of Essential Contractor Services