PWS 15 Nov 22.pdf

PERFORMANCE WORK STATEMENT (PWS)

Bldg 158 Temporary Chiller

15 November 2022

1.0. DESCRIPTION OF SERVICES.

1.1. Scope: The Contractor shall provide to the 402d Electronic Maintenance Group (EMXG), Robins Air Force Base, all labor, materials, equipment transportation, and supervision necessary to support the existing 320-ton chiller system outside building 158 on a 6-month lease, renewable monthly for 6 additional months, rental basis. See photos in the appendix for information on the existing chiller.

1.1.1. At the end of the contract, the contractor shall disconnect the chiller system, load their equipment, and remove their equipment (along with the flatbed trailer) from Robins AFB.

1.2. The contractor is responsible for providing all material handling equipment that they require. If a crane is required and approved for construction on Robins AFB, store the crane in such a manner as to not pose a hazard to flight operations. Prior to the crane being on-site, contractor shall contact 78 OSS at 478-926-2114 to receive instructions on crane usage at Robins AFB.

1.3. Duty hours. Work in the facility shall be performed during normal Government working hours (0700-1530 Hours, Mon-Fri) with possible exceptions for the following:

1.3.1. Work that requires outages or phasing

1.3.2. Government holidays and energy days

1.4. Critical outages. All outages to take place on Saturday and Sunday and must be scheduled 15 business days in advance with the government project point of contact.

1.5. Disposal. The Contractor shall manage, dispose of and recycle all waste and excess materials in compliance with all Federal, State of Georgia and local laws; and follow all special methods and procedures as they apply to the different waste streams, including non-hazardous and hazardous waste materials and the full range of special waste materials and products. The Contractor shall take a proactive, responsible management role and require all Sub-Contractors, vendors, and suppliers to participate in this effort.

1.5.1. All debris and waste shall be disposed of in accordance with Robins Environmental Requirements – 01560.

1.5.2. Recyclable government property such as scrap metal, wire, motors, fans, etc. shall remain the property of the government and will be recycled through the Robins AFB Qualified Recycling Program (QRP).

1.5.2.1. Contractor is responsible for arranging with the government user a drop-off time for government-owned recyclable metal materials or equipment.

Note that drop-off times are limited and usually require 3-4 weeks advance notice. The Contractor is responsible for meeting the drop-off time.

1.6. Warranty. The Contractor shall provide a full one-year warranty on products and workmanship.

1.7. Operational Checks and Service Requests.

1.7.1. Contractor HVAC technician shall be dispatched to job site within 1 hour of service request via telephone call or email notification Technician shall communicate with Government POC throughout effort until equipment is fully functional and operational. If equipment cannot be made fully operational, contractor shall deliver and present new substitute equipment onsite within 24 hours for installation and start-up.

1.7.2. Contractor shall provide monthly (NLT 15th of each month) routine maintenance and service as follows:

1.7.2.1. Check Voltage, phase to phase and phase to ground

1.7.2.2. Check phase rotation

1.7.2.3. Verify air flow

1.7.2.4. Verify Water flow

1.7.2.5. Verify sub-cooling

1.7.2.6. Verify super-heat

1.7.2.7. Verify Delta-T

1.7.2.8. Check/clean coils

1.7.2.9. Check condenser fans for proper operation

1.7.2.10. Check water piping for leaks and proper connections

1.7.2.11. Check sump oil level and temperature

1.8. Site, Maintenance, Clean-up and Restoration.

1.8.1. Maintain the work site in a neat, orderly and safe manner

1.8.2. Provide signs, barricades and lights as required to protect base personnel

1.8.3. Restore the project site to pre-contract condition upon close-out of contract

1.9. Project Requirements

1.9.1. The contractor shall provide the technical knowledge and skill necessary to perform services to meet standards set forth in this Performance Work Statement for base facilities, equipment, and systems in addition to meeting minimum manufacturer requirements.

1.9.2. All items shall be installed in accordance with the manufacturer’s installation instructions unless the Base Facility Standards, specifications, contract clauses, schedule, attachments, manufacturer’s requirements, and other contract documents are more stringent. The most stringent requirement shall be met at no additional cost to the Government. If meeting the more stringent requirement will void the manufacturer’s warranty the contractor shall notify the Contracting Officer and the government project point of contact prior to voiding the warranty. If any of the equipment needs repair during the warranty period, prior to the expiration date, the Contractor Officer will notify the contractor of the problem. Also, the Contracting Officer’s Technical Representative will be notified to accompany the Contractor to the equipment.

The contractor shall provide a service ticket to the Contracting Officer and Technical Representative to indicate the corrective action taken to remediate the problem with the equipment.

1.12 ELECTRICAL. Perform installation and maintenance in accordance with latest version of the National Electrical Code, National Fire Alarm Code, and Robins AFB Base Facility Standard.

1.13 SAFETY.

1.13.1 The contractor is reminded, that in all phases of the contract, the contractor is responsible for complying with all applicable industry standards, state and federal regulations, Occupational Safety and Health Administration (OSHA) regulations, Department of Defense Instruction 6055.01, DoD Safety and Occupational Health (SOH) Program, and Robins Base Facility Standards.

1.13.2 Do not use equipment or components containing Polychlorinated biphenyl (PCBs). Do not use any products containing asbestos.

1.14 The Contractor shall comply with the applicable requirements of Sections 608 and 609 of the Clean Air Act (42 U.S.C. 7671g and 7671h) as each (or both) applies to the work being done. [FAR Part 52.223-12, Refrigeration Equipment and Air Conditioners].

1.15 Contractors may not provide any service or product with any specification, standard, drawing or other document that requires the use of a Class I ODS in the test, operation or maintenance of any system, subsystem, item, component or process, or provide any specification, standard, drawing or other document that establishes a test, operation or maintenance requirement that can only be met by use of a Class I ODS unless the requiring activity has obtained prior approval from the Senior Acquisition Official (SAO) IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Part 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS).

1.16 Contractors may not modify any existing facility scheduled to remain in the Air Force inventory beyond 1 January 2020 that requires or adds requirements for Class II ODS in their operations or maintenance unless the requiring activity has obtained prior approval from Senior Acquisition Official (SAO) IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Part 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS). 2B-9.6.2

1.17 Contractors may not install Real Property air conditioning and refrigeration equipment that requires or adds requirements for Class II ODS unless the requiring activity has obtained prior approval from the Base Civil Engineer (BCE). [AFI 32- 7086, Hazardous Materials Management].

2.0 SERVICES SUMMARY (SS). None

3.0 GOVERNMENT FURNISHED PROPERTY (GFP). None

4.0 GENERAL INFORMATION.

4.1 Government Representatives. The following individuals will serve as Government Representatives for EMXG.

4.2 Shipping/Delivery/Period of Performance. Contractor will be responsible for all shipping, delivery, set-up and tear down costs associated with rental agreement. Period of performance will be 6 months with the ability to extend an additional 6-month, Primary Government Representative Alternate Government Representative Name: Bill Koehler Name: Joseph Black Unit: 402 EMXG/MXDEOF Unit: 402 EMXG/MXDEOF Phone: 478-926-9620 Phone: 478-222-9828 Email: william.koehler.2@us.af.mil Email: joseph.black.16@us.af.mil month-by-month option. The Government will notify Contractor 30 days in advance of tear down and pick up date.

4.3 Ship To Address.

Attention: Bill Koehler Unit: 402 EMXG

DODAAC: F3QCCL

350 First St Bldg. 158 Robins AFB, GA 31098

4.4 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer, Government Representatives, and COR no later than three (3) calendar days after contract award date.

4.5 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 158 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 7:00 am to 3:30 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48-hour notice prior to changing any work hours.

4.6 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.7 Security Requirements.

4.7.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.7.2 Contractor Security Clearance. This requirement does not require a (Input

Confidential, or Secret, Top Secret) security clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.7.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 2 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.7.4 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base. The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only. For visitors, a short term pass is up to 60 days.

Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.7.5 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.7.6 Security Incident or Violation. The Contractor shall immediately notify the

Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.7.7. Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

Air Force Pamphlet (AFPAM) 63-113, Program Protection Planning for Life

Cycle Management, SAE Aerospace Standard AS5553C, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.8 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.9 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base

Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.

4.10 Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.10.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.11 Environmental Management System (EMS). Environmental Management Systems

(EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.11.1 EMS training is provided by Environmental Management. Request for Robins

EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil.

Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

http://www.biopreferred.gov/ mailto:78ceg.cev.FrontOfc@us.af.mil

4.11.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness

Training is available through the myLearning website: https://lms-jets.cce.af.mil/. EMS Awareness Training is located under the Air Force Civil Engineer Center (AFCEC) /Air Force Environmental Courses tab. This option is only available to contractors who have a CAC and requires self-enrollment.

4.11.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training

Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.12 ISO 50001 – Energy Management System. Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.12.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.12.1.1. EnMS training is provided by the Energy Assurance

Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.12.2. Notification of training completion shall be sent to the Energy Assurance Office

(402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

4.13 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP.

Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.13.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public https://lms-jets.cce.af.mil/ https://lms-jets.cce.af.mil/ mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil http://www.osha.gov/dcsp/vpp/index.html

Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A001, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.13.2 The Contractor Safety Plan shall address in detail the items listed in the Contract

Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.14 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the

Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)-926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information (CDRL A002, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.15 Essential Services During Crisis. The Functional Service Manager (FSM) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

mailto:402mxw.se.wf@us.af.mil

4.16 Inspection of Services/Inspection of Supply: In accordance with the Inspection of

Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.17 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause

252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site: https://piee.eb.mil/

5.0 APPENDICES.

https://piee.eb.mil/