Project_Specifications.pdf

Pictured Rocks National Lakeshore

Culvert Replacement

PMIS 311021

PROJECT SPECIFICATIONS

NATIONAL PARK SERVICE

April 27, 2020

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

Section 01 10 00 - Division 01 Short Form General Requirements

DRAWINGS and Photographs

1. Submittal Checklist Attachment (end of document)

2. Typical Culvert Cross Section Detail (end of document)

3. Culvert Installation Detail (end of document)

4. Culvert End Section Detail Attachment (end of this document)

SECTION 01 10 00

DIVISION 1 SHORT FORM GENERAL REQUIREMENTS

PART 1 – GENERAL

ITEM 1 - DESCRIPTION OF WORK

1.1 Background: The Sand Point road culverts where installed in 1996 when water levels where low and now that the Lake Superior water levels are at an all-time high, water levels and culvert failure due to age have warranted the replacement of the existing culvert. Failure to replace the culvert with a new and enlarged culvert will more than likely cause more erosional issues or loss of the roadway.

1.2 Work Covered by the Contract Documents:

A. Project Location:

N8391 Sand Point Road Munising, MI 49862

B. Work consists of: Removal of existing 18-inch corrugated metal pipe (CMP) culvert and placement of new 24 inch by 45-foot CMP culvert. CMP to be 14-gauge thickness minimum.

1. Cut and remove blacktop spanning over damaged culvert to consist of approximately 225 square feet and replace with new asphalt when culvert replacement is completed.

Note that excavation shall have a minimum backslope of 1:1 or as necessary to safely work.

2. Remove roadbed gravel, fill and damaged culvert.

a. Remove in place material to a point 6 inches below existing culvert invert.

3. Prep roadbed and place new corrugated metal pipe culvert and metal end sections to match existing. (See Photo Attachment)

a. Compact in place material to 90 percent proctor density.

b. Place bedding material (sand) from bottom of excavation to 2 inches above CMP invert elevation.

4. Back fill over new culvert with clean sand compacted in 6-inch lifts to 90% proctor density. Clean sand backfill shall be placed to a height 6 inches above the top of the

CMP.

5. Place three-way geo grid textile material between compacted sand and AB3 gravel bed to be at a minimum of eight inches.

6. Place new asphalt to match thickness of existing adjacent asphalt over base material.

a. All paving operations shall use approved Michigan Department of Transportation (DOT) materials and mixes and follow Michigan DOT guidelines.

7. Place three-way minimum geo grid on cut banks and backfill with rip rap material and covered with top topsoil to reduce potential erosion.

8. Place approved grass seed over topsoil area once all work is completed.

C. All work will be performed under a single contract.

D. Period of performance: Work shall be completed within 45 calendar days upon issuance of

Notice to Proceed.

ITEM 2 - EXISTING UTILITIES

2.1 Existing Utilities: Notify Contracting Officers Representative (COR) and utility companies of proposed locations and times for excavation.

2.2 Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, Contractor shall report any damage to Contracting Officer’s Representative. Contractor must provide a cost estimate for any type of discovery and before contractor moves forward with the repair/installation, contractor must have written approval by the Contracting Officer (CO) before repair/installation of new materials begins. CO is the only Government Agent with the authority to approve changes to the terms, conditions or price of the contract. NO OTHER PERSON IS AUTHORIZED to approve changes to the terms, conditions or price of the contract.

2.4 Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

2.4.1 Notify COR not less than two days in advance of proposed utility interruptions.

2.4.2 Hours for Utility Shutdowns: Shutdowns shall not exceed 2 to 3 hours. Temporary provisions will be needed by the Contractor for periods longer than stated allowance.

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent.

https://www.nps.gov/piro/learn/management/suptcompendium.htm

A. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

B. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Pubic Use of Site: Contractor will work with the park COR to determine times and dates when the site will be closed for public access during construction. This will allow the park time to for the park to release a public notice for the required road closure.

3.2 On-site work hours: Work shall be generally performed during normal business working hours of 8 a.m. to 5 p.m., Monday through Friday, except when otherwise indicated.

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the COR. Submit requests for work outside of the stated normal business hours to the COR for approval at least 48 hours in advance of the work.

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site for construction operations. Limit use of premises to. Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Limits: Discuss the confine construction operations - to the road right of way and staging areas for equipment.

C. Driveways and Entrances: Contractor will work with the park COR to determine when access will be closed to any park facility related to the work being performed.

D. Limit site disturbance, including earthwork and clearing of vegetation, to:

a. To the road right of way

b. 15 feet beyond primary roadway curbs and main utility branch trenches

E. Security and Protection facilities installation:

1. Environmental Protection: Provide protection, operate temporary facilities, and conduct construction in ways and by methods that comply with environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.

1. Cleaning of Equipment: The Contractor shall ensure that prior to moving on to the Project Area, all equipment, is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. Ensure that all equipment has been pressure washed and is free of exotic species prior to start-up of operations and moving of equipment to Project Area. Equipment shall be considered free of soil, seeds, and other debris when a visual inspection does not disclose such material. Disassembly of equipment components or specialized inspection tools are not required.

2. Security Enclosure and Lockup: Install substantial temporary enclosure around partially completed areas of construction. Provide lockable entrances to prevent unauthorized entrance, vandalism, theft, and similar violations of security. This will pertain to temporary closure of the road during construction and during times when the road will be closed overnight to public and park access.

3.4 Storage - Staging Areas:

A. Confine Storage of materials and equipment to the project area. Staging area will be at boat ramp paring area and work area will be limited to the culvert replacement. Any lockable storage needs will be a temporary storage unit such as an enclosed trailer provided by the contractor.

3.5 Preservation of Natural Features: Care will be taken to avoid damage or removal of any surrounding trees within the project area, unless approved by the park COR.

3.6 Hauling Restrictions: Match State, County, and City road requirements for all park work/access.

3.7 Housekeeping:

A. Keep project neat, orderly, and in a safe condition at all times. Store and use equipment, tools, and materials in a manner that does not present a hazard. Immediately remove all hazardous rubbish. Do not allow rubbish to accumulate. Provide onsite containers for collection of rubbish and dispose of it at frequent intervals during progress of work.

B. Dispose of waste materials legally using dumpsters provided by the contractor.

C. Recycling of all removed materials such as asphalt will be recycled when the opportunity exists.

3.10 Fire and Life Safety:

As a minimum, conduct one weekly 15-minute "toolbox" safety meetings. These meetings shall be conducted by a foreman or supervisor and attended by all construction personnel at the worksite. Topics need to coincide with work scheduled for the following week. Document and submit meeting minutes to the Contracting Officer within one day after the meeting.

A. Comply with the requirements of NFPA 241 (Standard for Safeguarding Construction, Alteration, and Demolition Operations).

B. Store and handle hazardous materials in accordance with manufacturer’s and OSHA 29CFR1926 Subpart D requirements. Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

i. Immediately report all spills of hazardous materials to the park.

ii. Maintain a spill emergency response kit.

iii. Train employees how to respond to a spill and use the emergency response kit.

ITEM 4 - COMMENCEMENT, PROSECUTION, AND COMPLETION

4.1 The Contractor shall commence work once the Notice to Proceed is issued. The period of performance for this contract is 45 days after the Notice to Proceed has been issued.

ITEM 5 - EXAMINATION OF THE SITE

5.1 All bidders are urged to visit the job site and examine existing conditions before submitting bids.

ITEM 6 - ABBREVIATIONS

6.1 The list of abbreviations, which may be used in the Construction Specifications or Special Provisions, refer to the organizations and specifications of the organizations may be found at the below https://www.nps.gov/orgs/1671/do-business-with-us.htm

ITEM 7 - ACCIDENT PREVENTION

7.1 Description: The work of this section consists of establishing and implementing an effective accident prevention program and providing a safe environment for all personnel and visitors.

A. It is the Contractor's responsibility to require all those working on or visiting the site to wear hard hats and other necessary personal protective equipment in good repair at all times. As a minimum, maintain four hard hats and all other APP required equipment.

7.2 Submittals:

A. Accident Prevention Program: At the preconstruction conference submit for approval an accident prevention program. The program shall include:

1. Name of responsible supervisor to carry out the program

2. First aid procedures

3. Training, both initial and continuing

4. Planning for possible emergency situations

5. Contractor to identify nearest location of medical facility for emergencies

6. Recognition that work will be performed in remote areas with limited communication or cell phone coverage

B. Meeting and Inspection Reports: Safety Meetings: As a minimum, conduct 15 minute

"toolbox" safety meetings. These meetings shall be conducted by a foreman and attended by all construction personnel at the worksite. Submit a report of safety meetings and inspections.

7.3 Qualification of Employees:

A. Ensure that employees are physically qualified to perform their assigned duties in a safe manner to include operators of vehicles and equipment. Provide operating instructions for all equipment.

B. Do not allow employees to work whose ability or alertness is impaired because of drugs, fatigue, illness, intoxication, or other conditions that may expose themselves or others to injury.

7.4 Accident Reporting: The Contractor shall report all accidents to the Contracting Officer or designee as soon as possible and assist the COR and other officials as required in the investigation of the accident.

7.5 First Aid Facilities: Provide adequate facilities for the number of employees and the type of construction at the site.

7.6 Emergency Instructions: Post telephone numbers and reporting instructions for ambulance, physician, hospital, fire department, and police in conspicuous locations at the work site.

7.7 Protective Equipment: It is the Contractor's responsibility to require all those working on or visiting the site to wear necessary protective equipment at all times.

7.8 Hazardous Materials: It shall be the responsibility of all operators and contractors, functioning within the park to properly cleanup, mitigate and remediate if necessary, all unauthorized discharges of hazardous materials or non-hazardous chemical and biological products released from fleet and/or other support vehicles or stationary sources. Response shall be consistent with guidelines established by federal, state and local regulations, and as outlined within the operator's Safety or Hazardous Materials Business Plan.

A. If a spill, leak or other release occurs, the operator shall as soon as possible, without impeding cleanup, notify the National Park Service Emergency Dispatch.

ITEM 8 - PRECONSTRUCTION CONFERENCE:

8.1 A pre-construction conference between the awarded contractor, contracting office and COR will be held prior to the Notice to Proceed being issued. All items needed in order to schedule the pre-construction conference and issue the Notice to Proceed are listed in Item # 9.1 General Submittal Procedures – 1. numbers 1-5

ITEM 9 - SUBMITTALS

9.1 A. General Submittal Procedures: Submittals shall be prepared and provided for the individual Specification Sections. Types of submittals are indicated in individual specific sections. CM-16 Transmittal Form: All submittals shall be transmitted via email using National Park Service form CM-16 form. The form will be provided by the Contracting Officer. No action will be taken on a submittal item unless accompanied by the CM-16 transmittal form. Contractor shall submit to Contracting Officer (CO) and Contracting Officer Representative (COR).

1. Documents to be submitted to Contracting Office before Notice to Proceed (NTP) will be issued (all are due 10 calendar days after notice of contract award):

1. Signed Contract

2. Alternative Payment Protection - Must provide either a Payment

Bond or Irrevocable Letter of Credit for construction contracts greater than $35,000, but not greater than $150,000

a. Payment Bonds - Must be provided for construction contracts exceeding $150,000

b. Performance Bond - Must be provided for any construction contracts exceeding $150,000

3. Certificate of Liability Insurance

4. Letter Designating the Project Manager and Site Superintendent and their authority as it pertains to this project

5. Safety/Accident Prevention Plan – must be approved before work can commence/start

If all of the documents listed above have not been received, Notice to Proceed will not be issued, and the Contracting Officer will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued.

2. Documents to be submitted to Contracting Office after NTP has been issued and work can be performed on-site/begin (all are due 10 calendar days after issuance of NTP or otherwise specified in the table below):

The following submittals shall be submitted with a CM-16 transmittal cover sheet to the CO/COR and submitted for approval as outlined below:

1. Work/Project Schedule -- delineating the various stages of work by phase (milestones)

2. Contractor shall provide, when applicable but not limited to, copies of product specifications, manufacturer’s literature and installation instructions of all materials and products to be furnished and installed. COR will verify that product specifications meet contract requirements.

3. Quality Control Plan

4. Schedule of Values (if applicable)

5. Documentation of licensing or certifications as an approved installer by manufacturer of materials for each individual product submittal and shop drawing (if required)

6. List of individuals working on the project

7. SF1413 – Statement of prime contractor/acknowledgement of subcontractor

8. Safety Data Sheets (SDS) for each individual product submittal and shop drawing (if required)

3. The following submittals are required to be submitted before final payment is made:

1. Unless otherwise specified in the specifications, Contractor is required to provide at the end of the project a series of before, during and after pictures of what was completed. The pictures will include all areas the contractor is authorized to work on.

2. Manufacturers recommended care and cleaning requirements (if applicable)

3. Receipts from recycling companies showing quantity of material being recycled.

4. Warranty documentation for workmanship (as outlined in the Specifications/Statement of Work: Start date of warranty will be the date shown on the Final Inspection Checklist/Report)

5. Product warranties (if applicable)

6. Pay applications

7. Certified payrolls – should be sent weekly

8. Contractor quality control daily reports (any outstanding)

9. Release of Claims - must be for the full amount of the contract (to include modifications)

10. SF1413 (any outstanding) - Statement of prime contractor/ acknowledgement of subcontractor

11. Drawings/pictures (if applicable), etc.

12. Testing Reports (if applicable)

13. Final Inspection Checklist/Report (initiated by the COR, all parties sign once complete)

A. Submittal List: A submittal list has been attached to the end of this Specification Section. The intent is to provide an overall summary of submittal requirements and not a comprehensive list. The requirements of the individual Specification Sections, terms and conditions of the Contract still apply regardless of what is shown on the submittal list.

B. The items in the Submittal List shall be submitted in accordance with the “Date Completed” column. If all of these documents have not been received in the timeframe outlined in the column, the Notice to Proceed will not be issued, and the Contracting Officer will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued. Contracting Officer will notify the Contractor of tentative date for the Pre- Construction Conference after contract award.

Description Quantity/ Format

Date Completed

Signed Contract.

Electronic Copy

10 calendar days after Notice of Award

Payment Bond/Performance Bond or irrevocable letter of credit.

Electronic Copy

10 calendar days after Notice of Award

Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

Electronic Copy

10 calendar days after Notice of Award

Letter designating Project Superintendent and Site Superintendent and their authority as it pertains to this project.

10 calendar days after Notice of Award

Documentation of licensing or certification as an approved installer by manufacturer of materials to be used.

10 calendar days after Notice to Proceed

Project Schedule Electronic Copy

10 calendar days after Notice to Proceed

List of individuals working on the project

10 calendar days after Notice to Proceed

Safety/ Accident Prevention Plan Electronic Copy

10 calendar days after Notice to Proceed; before any work is conducted/begins

Product Specifications manufacturer’s literature and installation instructions of all materials (when applicable)

Electronic Copy

10 calendar days after Notice to Proceed

List of all subcontractors Electronic Copy

10 calendar days after Notice to Proceed

Written statements from subcontractors certifying compliance with applicable labor standard clauses

(SF1413).

Electronic Copy

10 calendar days after Notice to Proceed

Safety Data Sheets (SDS) for all applicable materials (if applicable)

Electronic Copy

10 calendar days after Notice to Proceed

Required photographs - before, during and after pictures of what was completed.

Electronic Copy

At the time of contract acceptance/completion or as specified in the specifications

Manufacturers recommended care and cleaning requirements (if applicable)

Electronic Copy

At the time of contract acceptance/completion

Receipts from recycling companies showing quantity of material being recycled (if applicable)

Electronic Copy

At the time of contract acceptance/completion

Warranty documentation for workmanship

Electronic Copy

At the time of contract acceptance/completion

Product warranties (if applicable) Electronic Copy

At the time of contract acceptance/completion

Pay applications Electronic

At the time of contract acceptance/completion or as needed for progress payments

Certified payrolls Electronic Copy

At the time of contract acceptance/completion or as needed for progress payments

Contractor quality control daily reports (any outstanding)

Electronic Copy

At the time of contract acceptance/completion or as needed for progress payments

Release of Claims - must be for the full amount of the contract (to include modifications)

Electronic Copy

At the time of contract acceptance/completion

SF1413 (any outstanding) - Statement of prime contractor/ acknowledgement of subcontractor

Electronic Copy

At the time of contract acceptance/completion or as needed before and throughout the life of the contract

Drawings/pictures (if applicable), etc. Electronic Copy

At the time of contract acceptance/completion or as specified in the specifications

Testing Reports (if applicable) Electronic Copy

At the time of contract acceptance/completion or as specified in the specifications

Final Inspection Checklist/Report Electronic Copy

At the time of contract acceptance/completion

Technical Section specified documents as outlined in the Specifications/SOW

Electronic Copy

As required to maintain the project schedule and with product lead times

9.2 Shop Drawings, Product Data, and Samples: Contracting Office will provide sample cover sheet in the form of the CM-16 transmittal cover sheet.

A. Product Data: Corrugated metal pipe / culvert B. Product Data: Erosion control fabric C. After approving submittals, Contracting Officer will return one copy to the Contractor. If submittals are not approved, Contracting Officer will return all copies to Contractor with reasons for rejection. Resubmit, identifying changes. Any work done before approval shall be at Contractor's own risk.

D. For submittals specified above, forward submittals to CO and COR: See technical specifications

E. Submittals are to be provided electronically, except in the case of otherwise specified physical color or materials samples (if required). After approving submittals, Contracting Officer will return one copy of the approved submittal to the Contractor. If submittals are not approved, Contracting Officer will return copy of the disapproved submittal that was provided electronically, not to include color and material samples submitted, to Contractor with reasons for rejection. Contractor will be required to resubmit, correcting the identified reasons in the returned disapproved submittal. Any work done before approval shall be at Contractor's own risk.

9.3 Approved Equals: If an item in this solicitation is identified as “brand name or equal” or lists more than 3 manufacturers, the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation or relevant specification.

A. For each item proposed as an “approved equal,” submit supporting data, including:

1. Drawings and samples as appropriate.

2. Comparison of the characteristics of the proposed item with that specified.

3. Changes required in other elements of the work because of the substitution.

4. Name, address, and telephone number of vendor.

5. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

B. A request for approval constitutes a representation that Contractor:

1. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

2. Will provide the same warranties for the proposed item as for the item specified.

3. Has determined that the proposed item is compatible with interfacing items.

4. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

5. Waives all claims for additional expenses that may be incurred as a result of the substitution.

C. Approved Equals will be evaluated and approved/disapproved during the submittal process.

9.4 Project Schedule: Within 10 calendar days after issuance of NTP and before beginning any work, submit Project Schedule. Contracting Officer Representative and Contracting Officer will review the Project Schedule for format and content. Submit Project Schedule electronically (normally in Gantt Chart format) showing estimated starting and completion dates for each part of the work. The first progress payment will not be issued until an acceptable project schedule is submitted. The following information must accompany submission of project schedule prior to processing any pay application:

A. Daily/weekly progress reports during construction as part of the administration process.

B. Schedule of Values: Breakdown each lump-sum item into component work activities used in the schedule, for which progress payments may be requested. The Schedule of Values will form the basis for payment. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the construction baseline schedule submitted under this specification. The total costs for the component work activities shall equal the contract price for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values.

A sample Schedule of Values will be provided by the Contracting Officer Representative.

ITEM 10 – TEMPORARY SERVICES

10.1 Description: The work of this section consists of providing temporary services required for Contractor's performance of the work of this Contract.

10.2 Fire Prevention and Protection:

A. Hazard Control: Take all necessary precautions to prevent fire during construction. Provide adequate ventilation during use of volatile or noxious substances.

ITEM 11 - PROJECT CLOSEOUT

11.1 Description: The work of this section consists of final cleanup, closeout submittals, final inspection procedures, and safety precautions.

11.2 Cleaning: Remove all tools, equipment, surplus materials, and rubbish. At time of final inspection, project shall be thoroughly clean and ready for use.

11.3 Final Inspection/Project Closeout: Submit written certification that project is complete, and a final inspection must be requested to the Contracting Officer and/or Contracting Officer Representative in writing. The Contracting Officer or designee will inspect within 10 days of receipt of request or at a mutually agreeable time.

A. If the work is determined to be complete, following the final inspection, the Contracting Officer

Representative will prepare and complete the Final Project Closeout Checklist/Inspection document and provide acceptance of the work to the Contracting Officer. Contracting Officer will then make final approval of the Final Project Closeout Checklist/Inspection document issuing final acceptance of the project.

B. If the work is not determined to be complete following the final inspection, the Contracting Officer and/or Contracting Officer Representative will notify Contractor in writing and prepare the Punchlist Items on the Final Project Closeout Checklist/Inspection document. Contractor shall request a new final inspection after completing the work. Re-inspection costs may be charged against the Contractor in accordance with the Inspection of Construction contract clause.

C. Contractor shall complete the Punch List items as documented on the final project closeout checklist/inspection document.

D. If Contractor completes all items of work on the Punch List and all contractually required items, Contracting Officer will issue documentation of final acceptance/project completion of the work by issuing final approval on the Final Project Closeout Checklist/Inspection document, resulting in issuing final acceptance of the project.

E. If the Contractor fails to complete the work within the time frame, the Contracting Officer may correct the work with an appropriate reduction in contract price or charge for re-inspection costs in accordance with the Inspection of Construction contract clause.

F. Disposition of any permits and warranties required by the specifications in this section.

11.4 Final Acceptance: After all deficiencies have been corrected, a Letter of Acceptance will be issued.

Contractor will be required to submit all items as outlined in the submittal section above before final payment will be approved and finalized.

11.5 Warranty

A. 1-year Construction Warranty on all labor and workmanship shall be based on date of final acceptance. This is determined/issued by COR/CO and contractor during the project closeout phase. This warranty does not include the individual manufacturer’s part or product implied warranties.

B. Provide All Warranty information of products installed organized by Division. All contact information, extents and conditions shall be clearly noted as well as date of overall final acceptance/project completion.

C. Information shall include operation and maintenance manuals for each warranted material.

All product/materials contained in the below sections are subject FAR Clause 52.211-6 Brand Name or Equal.

Despite a manufacturer and product being listed, it is a suggested product, but all products/materials are brand name or “or equal”.

Brand name or equivalent product must use manufacturer’s instructions and recommendations for product installation/application.

END OF SECTION

End Section Detail