Preparation For Delivery.DOCX

PREPARATION FOR DELIVERY

PRESERVATION, PACKING, & MARKING SHALL BE IN ACCORDANCE WITH SPECIFICATIONS:

**SEE ITEM DESCRIPTIVE TEXT ON PO FOR INFORMATION**

-All material shipped to the U.S. Coast Guard, Surface Forces Logistics Center must be accompanied by an itemized packing list securely attached to the outside of the package.

All packing lists shall cite the purchase Order Number (when issued after award) with the package in such a manner as to provide identification.

Material shall be packed for shipment in such a manner as to afford adequate protection to the item against corrosion, deterioration, and physical damage during shipment from the supply source to the U.S. Coast Guard, SFLC locations.

Package shall also provide adequate protection for warehouse storage and multiple shipments.

All packages shall have Purchase Order Number, Stock Number and Vendor name and Part Number clearly marked on the exterior of the package.

All deliveries are to be made Monday through Friday between the hours of 7:00 A.M. to 1:00 P.M.

*DO NOT DIRECT SHIP FREIGHT CHARGES above $250.00. Please contact the procurement official with package type, dimensions and weight so they can arrange a carrier pick up. Bill of Lading is required *

PAYMENT INFORMATION (NON-CREDIT CARD ORDERS)

Please read thoroughly to avoid invoice rejection.

All invoices must contain the following information: CG contract number, vendor’s invoice number, vendor’s DUNs & TINs number, PO item number, description of supplies or services, unit prices and extended totals. FOB Origin shipping costs will be indicated as a separate line item on the invoice (if applicable). Shipping cost $100 or more must be accompanied by a separate freight invoice when submitting an invoice(s) for payment (if applicable).

The preferred method to submit an invoice is by email to FIN-SMB-YardTeam@uscg.mil to receive payment. Additionally, a copy of the invoice must also be sent to the PO Issuing Office at: Lora.i.Airth@uscg.mil for certification.

An alternative method to submit an invoice is by mail to USCG YARD, P.O. Box 4122, Chesapeake, VA., 23327-4122. However, an invoice still must be sent via email to: Lora.i.Airth@uscg.mil for certification.

Billing inquiries: For questions relating (i.e. scheduling, transaction date, etc.) to payment of invoices please contact Chesapeake Yard Team Customer Service at (800) 564-5504.

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U.S. COAST GUARD APPROVED LABEL SHOULD HAVE THE FOLLOWING:

· PURCHASE ORDER NUMBER

· NATIONAL STOCK NUMBER

· PART NUMBER

· ITEM NAME AND QUANTITY

· VENDOR NAME

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