PRE-SOL - Playground Equipment - Lebanon (3).docx

PRE SOLICITATION NOTICE

BACKGROUND

Title of Project: Rainbow Learning Center Playground Equipment

Background: The Lebanon VA Medical Center and its counterpart Rainbow Learning Center, is updating their toddler playground area. A new playground structure will facilitate outside events for the 6–24-month age ranges and provide a safe environment while participating in these external activities.

Scope of Work: The Lebanon VA Medical Center has a requirement for one (1) playground structure for the age range of 6-24 months. The vendor must provide all resources necessary to accomplish the deliverables and installation of equipment as described in this statement of need (SON), except as may otherwise be specified. Technical design of playground structure must be approved by the Point of Contact (POC) and user (Rainbow Learning Center) prior to install.

Upon award, within 15 days, the vendor shall provide a layout drawing, manufacturers specification/catalog and manufacturer’s installation instructions for all equipment proposed for VA approval.

Performance Period: Delivery and installation shall occur within ninety (90) days after VA approval of equipment and layout.

Type of Contract: Firm Fixed-Price Delivery Order and installation for one (1) playground structure for the age range of 6-24 months.

Specifications:

· Must be age range specific to 6-24 months

· Must meet ASTM F2373 Safety Performance Standards

· Must have a minimum of two (2) slides attached, consisted of rotational molded polyethylene; slides must be no wider than 12” in accordance with ASTM standards

· Must include a minimum of one tube structure; can be either a slide or a crawl through bridge and/or access panel

· Must include a minimum of three (3) sensory, skill, or learning play panels

· Must include at a minimum one (1) bubble panel

· Must include at a minimum one (1) sensory play music panel/activity

· Must include at a minimum one (1) panel with a small window and/or mirror surface

· Maximum fall height is 24”

· Maximum area for install is 27’ by 18’

· Play structure must have a minimum of 11-gauge galvanized uprights coated in a zinc primer

· Must have an electrostatically powder coating on structure

· Decks must be constructed of industry standard 11 gauge formed welded punched steel.

· Must meet the CPISA (Consumer Product Safety Improvement Act) for lead restrictions; no more than 90 ppm in paint, and 100pm in substrates throughout other surface coatings

· Structure panels must be constructed of UV stabilized polyethylene

· All play structure clamps and hardware must be made out of either aluminum or stainless steel.

· Color: assorted variations of red, blue, and yellow

Delivery:

a. Upon delivery of playground equipment to Building 3, Rainbow Learning Center, the POC will provide the installer with site plans for delivery and installation planning purposes.

b. The vendor must deliver and install all equipment required under the SON within ninety (90) calendar days or less from the date of VA equipment and layout approval, unless otherwise directed by the POC.

c. Delivery of equipment must be made to: Lebanon VA Medical Center-Rainbow Learning Center Daycare, Building 3; 1700 S. Lincoln Ave. Lebanon, PA 17042.

d. Delivery and installation must be coordinated at least 72 hours prior to required delivery and installation date with the POC. The vendor must direct all delivery and installation questions or concerns to the POC. Work is to be performed at the location Monday through Friday between the hours of 7:30 AM and 4:30 PM.

Installation and final acceptance:

1. Installer must be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any vendor/installer-owned tools or equipment and any on-site storage being utilized.

1. Installer must install all items listed in this Statement of Need according to the direction received from the POC.

1. Installer is responsible for removal of safety surface to install the playground equipment. Any cost associated with the replacement and repair of the safety surface incurred during install will be the responsibility of the installer. This includes any transportation, equipment, and labor fees associated with the replacement and repair by the third-party contractor.

1. Installer must uncrate all items and perform all required assembly in accordance with the manufacturers’ instructions.

1. Installer must position unit in final point of use, as directed by the POC.

1. Installer must confirm unit is fully operational upon assembly.

1. Installer must review operational procedures with user (If applicable).

1. Installer must deliver operation and service manual to user.

1. Installer must prevent its personnel from entering any area other than the designated work area.

1. Installer must maintain a means of egress within all designated work areas to comply with fire codes (NFPA 101 – Life Safety Code).

1. The POC must inspect to ensure that the commodities are free of surface dirt, clean and polished, free of defects and that the installation is complete and ready for use.

1. The POC will be available for inspection at the site when installation is completed.

1. Vendor must do a final walkthrough with POC to ensure installation has been completed within the guidelines of the manufacturer’s install specification and any other requirements set forth in this statement of need.

Jobsite Cleanliness

1. Vendor must be responsible for the removal and disposal of all trash and debris connected with uncrating and assembling all items installed under this contract.

1. Final Acceptance by the Government will not occur until all installed items have been inspected with installation. Recyclable cardboard products must be disposed of in accordance with applicable statutes, in respective containers. The vendor/installer is responsible for providing trash containers at an offsite facility.

1. Packing materials must not be stored in the buildings for any period exceeding 24 hours.

1. The vendor must ensure its personnel eat and drink only in designated areas.

1. The vendor must ensure its personnel adhere to the smoke-free Lebanon VA Medical Center campus regulation.

1. Personal trash (food wrappers, drink containers, etc.,) must be removed from the site daily by the vendor/installer.

The solicitation will be posted with requirements and submission details no later than 01/05/2024 at 1:00 PM EST.