PR7184757_Solicitation.docx

SECTION M

EVALUATION FACTORS FOR AWARD

BME Contract For Building Automation System (BAS) Preventive Maintenance

United States Embassy Brazzaville

TABLE OF CONTENTS

BME BAS PM Contract US Embassy Brazzaville Republic of Congo Page 4 of 82

BME BAS PM Contract US Embassy Brazzaville, Republic of Congo Page 11 of 82

SECTION A – CONTRACT FORMS

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR7184757

PAGE 1 OF

1 of # 82

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

PR4416038

6. SOLICITATION ISSUE DATE

04/09/2018

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Procurement Office

b. TELEPHONE NUMBER(No collect calls) +242-06-612-2000

8. OFFER DUE DATE/ LOCAL TIME

10/28/2015 AT 5 PM

9. ISSUED BY CODE

American Embassy Brazzaville,

Blvd Denis Sassou Nguesso, Bloc D, 70-83. Brazzaville, Republic of the Congo

|_| HUBZONE SMALL

BUSINESS

|_| (WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

|_| SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

|_| EDWOSB

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

|_| SEE SCHEDULE

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

X RFQ |_| IFB |_| RFP

American Embassy Brazzaville, Blvd Denis Sassou Nguesso, Bloc D, 70-83. Brazzaville, Republic of the Congo

FACILITY CODE

18a. PAYMENT WILL BE MADE BY American Embassy Brazzaville Financial Management Officer 2090 Brazzaville place Washington, DC 20521-2090

CODE

|_|17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Perform Preventive maintenance on the Building Automation System at the US Embassy Brazzaville per the attached.

Two site visits of five working days each

Bi-Annual

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

DANIEL MUFFLEY

31c. DATE SIGNED

SECTION A

CONTRACT FORMS

SECTION B – SERVICES AND COSTS

B.1 SUPPLIES / SERVICES

B.1.1 This request is for technical services required for the proper care and maintenance of Building Automation Systems (BAS). A Contract shall be awarded for Work at a Firm Fixed Price plus Actual Reimbursable Expenses based on the requirements identified in “Section C - STATEMENT OF WORK”.

B.1.2 This contract is for technical services only. This request precludes the requirement for the contractor to purchase materials or equipment for the BAS including, but not limited to, such items as control components, equipment replacements, cabling, software and computers or related elements. Provisions for such items, if they are deemed to be required, must be coordinated through the Contracting Officer’s Representative (COR) where actions will be taken, through other contracting mechanisms, to acquire these components.

B.2 SCHEDULE OF PRICES

B.2.1 The contractor shall complete all work, including providing all labor, tools, diagnostic equipment and services, as called for and defined in “Section C - STATEMENT OF WORK”. The price shall include all labor, tools, overhead (including insurance required by FAR 52.228-4, Workers' Compensation), Defense Base Act and War-Hazard Insurance (which shall be a direct reimbursement), and profit.

B.2.2 The period of performance is one (1) year as of the date of the Contracting Officer's (CO) signature for the base contract year, with a maximum of four one-year optional periods to be exercised at the sole discretion of the Government and will be expected to commence no later than August 31, 2018.

B.2.3 The Contractor shall provide professional services, labor and materials on a firm fixed-price basis. In establishing the fixed price for the effort under this contract, the hourly rates for the required services shall be in accordance with fixed fully burdened hourly labor rates. The fixed hourly rates shall include wages, overhead, G&A, profit and all employee fringe benefits, such as retirement, withholding for FICA and taxes, unemployment, workman's compensation and union dues (as applicable).

B.2.4 The Contractor shall furnish all equipment, supervision, labor, supplies, services necessary comply with all U.S. OSHA standards, laws, and regulations as specified in the Contract Documents. All work shall be subject to the terms and conditions of this contract. The Contractor shall also furnish all equipment, supervision, labor, supplies, services, and materials necessary to perform the work required for the proper preventative maintenance efforts identified in “Section C - STATEMENT OF WORK”. The cost proposal will include the following details for the base year and the option years:

B.2.4.1 Base Year: The Contractor shall provide the services shown below for the base period of the contract over a period of 12 months.

Visits

Total Base Year

B.2.4.2 Option Year 1: The Contractor shall provide the services shown below for Option Year 1 of the contract over a period of 12 months.

Visits

Total Option Year 1

B.2.4.3 Option Year 2: The Contractor shall provide the services shown below for Option Year 2 of the contract over a period of 12 months.

Visits

Total Option Year 2

B.2.4.4 Option Year 3: The Contractor shall provide the services shown below for Option Year 3 of the contract over a period of 12 months.

Visits

Total Option Year 3

B.2.4.5 Option Year 4: The Contractor shall provide the services shown below for Option Year 4 of the contract over a period of 12 months.

Visits

Total Option Year 4

B.2.4.6 Pricing Detail: The unit pricing provided for each CLIN shall be supported with cost details, as follows:

B.2.4.7 Labor Rates: In addition to the Fixed Price contract items identified above, the cost proposal shall include a schedule of proposed fully burdened labor rates (as described in B.2.3) for the base and each option year. These labor rates will be used, at the discretion of the Contracting Officer’s Representative (COR), for potential pricing negotiations of related work that may be outside the scope of this contract effort but deemed advantageous to the Government in terms of expedient execution.

B.3 ORDERING OFFICES:

B.4 DELIVERABLE ITEMS AND PRICES

B.4.1 The Contractor shall, upon receipt of a duly executed contract, perform all services as required in this contract and such further requirements as may be required to adequately maintain the BAS. The Contractor shall complete all work and services under this contract within the period of time specified. Subsequent contract terms which extend beyond the Base year will be extended at the sole discretion of the Government. The Contractor will not proceed with option year services unless officially authorized by the CO.

B.5 TRAVEL

B.5.1 In determining the cost of travel, the terms and conditions of the Federal Travel Regulations (FTR) and Joint Travel Regulation (JTR) shall apply to all travel and travel-related matters authorized under this contract; travel and travel-related expenses shall not exceed the maximum allowable under the FTR and JTR. Travel, lodging and Per Diem rates shall be in accordance with Federal Travel Regulations / Joint Travel Regulation.

B.5.2 Travel will be included as part of the contract line items identified in Section B.2.

B.5.3 In connection with authorized travel, the following items are to be on a fixed price basis which will require a receipt for reimbursement:

B.5.4 Miscellaneous travel items such as taxi fares and other ground transportation expenses incurred in connection with the travel, and, if applicable, passport/visa fees, passport/visa photographs, travelers check fees, and airport taxes are also to be on a fixed price basis (receipts required).

B.6 COST OF SUPPLIES

B.6.1 The cost of any supplies required in conjunction with the services rendered herein shall be included in the proposed firm fixed-price unless otherwise noted.

B.7 GOVERNMENT-FURNISHED PROPERTY

B.7.1 The Government will not make available to the Contractor any Government furnished property, except as may be stated elsewhere in this document.

B.8 PRICES

B.8.1 The burdened hourly labor rates requested in Section B.2 will be established for this contract. These rates are the maximum rates allowable under the contract for United States based personnel performing services in the listed disciplines. These rates will be used for any professional services that are included in “Section C - STATEMENT OF WORK” and may apply to work outside the scope of this contract, except where local labor is acceptable and available at reduced rates. Rates for local labor shall be established in the cost proposal. Certain work, as set forth in this contract, shall be performed only by Cleared American employees.

B.8.2 If any subcontractors are utilized, they shall provide the required disciplines necessary to properly execute the defined PM efforts.

B.8.3 Subcontracted Providers of services, if utilized, must be identified. If no Subcontract Provider is identified, the Contractor will provide these services with the in-house resources of the Contractor.

[End of Section]

SECTION B

SERVICES AND COSTS

SECTION B

SERVICES AND COSTS

SECTION C – STATEMENT OF WORK

C.1 GENERAL

C.1.1 The American Embassy in Brazzaville requires Preventative Maintenance (PM) services for the Building Automation System(s) (BAS) installed at Post.

C.1.2 The Contractor shall provide BAS Preventative Maintenance Services for the upkeep of the Building Automation System(s) indicated below in Section “C.2.1 BUILDING AUTOMATION SYSTEMS TO BE SERVICED”.

C.1.2.1 The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration. The BAS PM work required shall include, but is not limited to: Preventative Maintenance; Investigation & troubleshooting; Adjustments; and Trend & Alarm configuration. These PM Services shall result in all systems serviced under this agreement being in good operational condition when the work is completed.

C.1.2.2 BAS PM Services shall be performed on the BAS installed in and serving the General Work Areas (GWA), Public Access Areas (PAA), the Limited Access Areas (LAA) and the BAS installed in and serving the Controlled Access Areas (CAA) of the Post.

C.1.2.3 BAS PM Services shall be performed on the BAS installed in and serving the Controlled Access Areas (CAA) Restricted spaces at Post. Additional clearance and security provisions are required to access and work in these areas.

C.1.3 Frequency of BAS PM Service Visits: BAS PM Services will involve multiple site visits per year to Post. Refer to “SECTION B - SERVICES AND COSTS” for the number of site visits the Contractor is required to make each year.

C.1.4 All work shall be accomplished in a manner which conforms to the intent of all applicable IBC, ASHRAE, NFPA/NEC, U.S. EPA, and DOS policy, procedures, and directives; causes no damage to buildings or property; endangers none of the building occupants or workers during these task; and leaves the areas safe for occupancy.

C.2 SCOPE OF WORK

C.2.1 BUILDING AUTOMATION SYSTEMS TO BE SERVICED

C.2.1.1 General: The Contractor shall provide all necessary managerial, administrative and direct labor personnel as well as all transportation, tools, instrumentation, equipment and supplies required to perform the BAS Preventative Maintenance (PM) Services defined in this Scope of Work (SOW). The Contractor shall provide the services of qualified, trained, manufacturer certified technicians to perform the required BAS PM services.

C.2.1.2 Building Automation Systems installed at Post: The Contractor shall maintain the Building Automation System(s) in a safe, reliable and efficient operating condition. The following information provides a rough summary of each BAS that is to be serviced. NOTE: Quantities listed below in sections C.2.1.2(a), C.2.1.2(b), and C.2.1.2(c) are estimates and the Contractor must verify quantities during initial Site visit.

(a) BAS #1 (GWA, PAA and LAA)

(iv) Application Specific Controllers (ASC): 58

(6) Estimated Quantity of Hardware Points in BAS:

(b) BAS #2 (CAA Restricted)

(6) Estimated Quantity of Hardware Points in BAS:

C.2.1.3 Equipment Controlled and/or Monitored: The following is a rough summary of the types and quantities of equipment controlled and/or monitored at Post by BAS. NOTE: Quantities listed below are estimates and the Contractor must verify quantities during initial Site visit.

(a) Primary Chilled Water System (Primary Constant Flow Type):

C.2.1.4 Buildings where BAS are installed: The Post is composed of multiple buildings. The following buildings at Post utilize BAS:

C.2.2 BAS PREVENTATIVE MAINTENANCE (PM) SERVICES

C.2.2.1 General: The Contractor shall perform BAS Preventative Maintenance services for the Building Automation Systems indicated. Provide the necessary investigative services to ensure BAS controls are working as designed and in accordance with documented operating sequences. BAS PM Services shall include, but are not limited, to the following tasks:

C.2.2.2 Scheduling: Upon being awarded a Contract the Contractor shall develop a PM Service Activity Schedule.

C.2.2.3 Checklist Development:

C.2.2.4 Implementation: The Contractor shall perform BAS PM Services at the frequencies indicated in the PM Service Activity Schedule using the site specific Checklists developed for the equipment and systems called out in the Contract. The Contractor’s technician shall sign off on every item of each checklist when the associated PM is performed.

C.2.2.5 Periodic PM Activities: At a minimum, the following PM Service activities are required to occur during each site visit.

(d) BAS Trend and Alarm Configuration: The Contractor shall review the BAS Alarm History and Trend log files. Any problems noted from this review shall be investigated.

C.2.2.6 Annual PM Activities: At a minimum, the following PM Service activities are required to occur at least once a year. It is the intention of this SOW that tasks noted here which cannot be realistically completed during a single site visit, shall be broken up to occur over multiple site visits.

(a) Panel, Controller and Wiring Inspection:

(d) Confirmation of Sequences: The Contractor shall review the operation of BAS controlled equipment / systems and confirm that the functionality corresponds with the As-Built Sequences of Operation. When equipment / systems do not operate as described in the sequences the Contractor shall review the associated programming, sensors, wiring, etc... and determine the cause.

C.2.2.7 Manufacturers’ Recommended PM: It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance. This shall be completed in addition to the tasks listed above if there are any discrepancies.

C.2.2.8 Deficiency Reporting: Any and all problems, issues, failures, etc… related to the BAS and/or the equipment / systems controlled and/or monitored by the BAS, discovered by the Contractor while performing any of the PM Services described within the “BAS PREVENTATIVE MAINTENANCE (PM) SERVICES” section of this Scope of Work shall be considered Deficiencies. All Deficiencies (resolved or unresolved) shall be documented in the PM Report, following the criteria described in section “C.2.6 POST-TRAVEL DELIVERABLES”.

C.2.3 SCOPE OF WORK EXCLUSIONS AND PURCHASE ORDERS

C.2.3.1 General: This Scope of Work does NOT include the repair of equipment, the replacement or procurement of parts, controllers or computers, the replacement of BAS systems, software upgrades or re-commissioning of the BAS. Such work, if needed, will be accomplished by separate Purchase Order. This exclusion does not apply if the work (parts and/or services) is to correct damage caused by Contractor negligence.

C.2.3.2 Work outside the scope of PM Services, including repairs, replacement and/or procurement of any parts, must be approved by the Post Facility Manager prior to performance of the work. Non-PM Service work, including procurement and configuration of portable computing equipment that may be required in the performance of PM activities, will be separately priced out by the Contractor for the Government’s approval and acceptance as a separate Purchase Order.

C.2.3.3 The Government has the option to accept or reject the Contractor’s quote for work outside the PM Services SOW and reserves the right to obtain similar work (parts and/or services) from other competitive sources. If the Contractor proceeds to perform any non-PM Service work (including the repair / replacement of any parts) without Post Facility Manager approval, the Contractor will be performing this work “At-Risk” and the Government will not be obligated to pay for this work or any additional work required to resolve issues arising from this work.

C.2.3.4 When allowed by the Post Facility Manager, the Contractor may utilize Government-purchased spare parts that are maintained at Post if awarded a purchase order for repair / replacement work. Check with the Post Facility Manager to find out what parts are available on hand prior to submitting a proposal to the Government for non-PM Service work.

C.2.3.5 When a Purchase Order for work outside the scope of PM Services is approved by the Post Facility Manager, the Contractor shall coordinate this additional work with the PM Services they are already contracted to provide to achieve logistic efficiencies. In addition to the requirements described elsewhere in this Contract, the following requirements will apply:

C.2.4 GENERAL DELIVERABLE REQUIREMENTS

C.2.4.1 General: The Contractor shall be responsible for documenting work and activities performed while on site and providing this documentation to the Facility Manager at Post. Documentation shall also be provided to the COR for OBO/CFSM/FAC/PS - “BAS Support” record keeping purposes. This information will be used by OBO to assist in making decisions concerning the funding of work recommended by the Contractor.

C.2.4.2 Document Creation, Classification and Handling Requirements: Each submission shall consist of the appropriate documentation as required herein.

C.2.5 PRE-TRAVEL DELIVERABLES

C.2.5.1 Initial PM Service Activity Schedule and Activity Description List: Prior to commencement of work at Post, the Contractor shall submit the following for approval:

(a) PM Service Activity Schedule: A schedule that indicates which PM Service Activities will be performed at each site visit. The schedule shall cover a span of five (5) years.

(b) Activity Description List: The activity description list will provide detailed descriptions for each of the PM Services which the Contractor plans to provide. Means and methods the Contractor intends to use for each PM Service shall be included with each description.

C.2.5.2 Initial PM Checklists: Generic PM Checklists shall be submitted for approval prior to the initial PM site visit.

C.2.5.3 Final PM Service Activity Schedule and Activity Description List: A revised PM Service Activity Schedule and Activity Description List, updated based on actual field conditions, shall be submitted for approval after the completion of the initial PM site visit.

C.2.5.4 Site Specific PM Checklists: PM Checklists, modified to reflect actual field conditions, shall be submitted for approval after the completion of the initial site visit. There shall be one Checklist for each system controlled and/or monitored by a BAS.

C.2.6 POST-TRAVEL DELIVERABLES

C.2.6.1 Preventative Maintenance Reports: The Contractor shall be responsible for providing detailed PM Reports after each site. Each PM Report shall include, at a minimum, the following:

(a) PM Activities Performed: A table listing all PM Activities Performed at Post. The table shall include columns for:

(b) Deficiencies: A table listing all Deficiencies found while at Post. The table shall include columns for:

(c) Corrective Actions: A section describing the Corrective Actions taken referenced in the Deficiency List. Each Corrective Action Taken shall include the following:

(3) A table listing any parts that were utilized to implement the Corrective Action Taken. (If Applicable) The table shall include columns for:

(d) Proposed Solutions: A section describing the Proposed Solutions referenced in the Deficiency List. Each Proposed Solution shall include the following:

(h) Expendable Part Replacement Schedule: The Contractor shall create an Expendable Part Replacement Schedule listing all Expendable BAS Parts installed, after the initial PM Site Visit has been completed. This Replacement Schedule shall be updated during each subsequent PM Site Visit. Separate tables shall be provided for the GWA/PAA Space, the CAA Restricted Space and the CAA Core Space. Each table shall include columns for:

(n) Sensor, Operator and End Device Calibration Schedule: A multi-year calibration schedule, spanning five (5) years, shall be created after the initial site visit has been completed. This schedule shall be updated after each subsequent site visit. A separate table shall be provided for each system monitored and/or controlled by a BAS. Records of Sensor, Operator and End Device Calibration Verification shall be kept in such a manner that a year-over-year change in BAS technicians or PM Contractors will not adversely impact the overall multi-year calibration schedule. These tables shall include columns for:

(o) BAS Evaluation: A section assessing the condition of each BAS installed at Post. Recommendations shall be included concerning the current level of functionality, BAS obsolescence, and possible needs for upgrades or replacement.