PR12491554 - 16. INL-RFQ.pdf

U.S. DEPARTMENT of STATE

Embajada de los Estados Unidos de América

Carrera 45 # 24B- 27 - (+57601) 275.2000 - Bogotá D.C. – Colombia co.usembassy.gov

May 30, 2024.

COMBINED SYNOPSIS/SOLICITATION

RFQ Number PR12491554

The Bureau of International Narcotics and Law Enforcement (INL) at the U.S. Embassy in Bogota invites you to submit a quotation for DEVELOPMENT AND IMPLEMENTATION OF THE INFORMATION

SYSTEM FOR THE SELECTION OF HUMAN TALENT FOR THE NATIONAL POLICE – SISET.

Place of performance: Bogota, Colombia.

Contract managed: Local Contracting Required delivery date: 270 calendar days after receipt of order (ARO).

Quote must be submitted via email no later than July 15, 2024, at 16:00 hours (Bogota, Colombia) time. Refer to SF-1449 Continuation Pages, Section 3 (Solicitation Provisions), Subsection III (Addendum to FAR 52.212-1), Item 2.0 for complete submission instructions. This solicitation will be competed under full and open competition.

Questions pertaining to this solicitation, if any, must be received by the Government no later than June 17, 2024, at 16:00 hours (Bogota, Colombia).

This is a combined synopsis/solicitation prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested by this notice alone, and a written solicitation will not be issued.

The resultant purchase order will be awarded using Simplified Acquisition Procedures in accordance with

FAR 13.

The U.S. Government intends to award a purchase order if the responsive quote is technically acceptable and reasonably priced. We intend to award a contract based on initial quote, without holding discussions, although we may hold discussions if it is in the best interest of the Government to do so.

Unless an exception in FAR 4.1102 applies, your company must be registered in the System for Award Management (SAM) (www.SAM.gov) in order to be eligible for award. You may contact Andres Alejo at AlejoA@state.gov; should you have any questions relating to SAM registration.

Sincerely

Parker, Jackie L GSO Assistant General Services Officer http://www.sam.gov/ mailto:AlejoA@state.gov

RFQ Number: PR12491554

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PR12491554

TABLE OF CONTENTS

Section 1 - The Schedule

• Continuation To SF-1449, RFQ Number PR12491554

Section 2 - Contract Clauses

Section 3 - Solicitation Provisions

Section 4 – Evaluation Factors

Section 5 – Representations and Certifications

Attachments List

(a) Completed Price Schedule (Attachment A).

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SECTION 1 – THE SCHEDULE

Continuation to SF-1449, RFQ Number PR12491554, Schedule, Block 11

1.0 TYPE OF CONTRACT

This is a firm-fixed- price (FFP) purchase order payable entirely in Colombian pesos (COP) for Colombian firms and US dollars (USD) for US firms. The price includes all direct and indirect costs, overhead, general, and administrative expense, profit, shipping/delivery charges, insurance, assembly, etc. The price will not be subject to adjustment after award. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of completing the contract. The Government will not adjust the contract price due to fluctuations in the cost of contract performance or due to fluctuations in exchange rates.

2.0 PRICES

Refer to Attachment A for a complete list of required products. Offerors must complete the pricing template with proposed unit prices, request the excel version to AlejoA@state.gov:

a. Price Schedule. (Attachment A).

Fundamental aspects are requested in the excel version Price Schedule (Attachment A) and in the Statement of Work (Attachment B); must be provided by the vendor in the quote.

Request the excel version of the file to:

AlejoA@state.gov to submit your quotation

NOTE:

Please according to FAR clauses 52.204-24, 52.204-25 and 52.204-26 propose other manufacturers than Chinese or related.

b. Technical Specifications mailto:romeromp@state.gov mailto:LopezJF@state.gov co.usembassy.gov

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The contractor shall bear in mind that a first stage of design of the Information System for the Selection of Human Talent – SISET has already been accomplished. Therefore, for the development, testing and deployment in production of this stage, the contractor shall consider the architecture, user stories, entity-relationship models and prototypes already structured in the design stage for the 31 modules (see Table 1) that make up the SISET (see general diagram of the selection process in Figure 1). All this information is consolidated in technical documentation and specific functional requirements that will be shared with the contractor by the National Police once the contract has been awarded, so an exhaustive gathering of requirements by the contractor will not be necessary (see the functional generalities of the 31 modules in Annex A). However, it will be the responsibility of the contractor to review and analyze all this documentation and will hold working sessions along with the National Police as many times as necessary to delve deeper and/or clarify doubts about what is described within that documentation.

The contractor may adjust the prototypes and user stories, either at the request of the National Police with prior agreement between the parties, or as a suggestion by the contractor with prior coordination and approval of the National Police. The contractor may also adjust, according to tests carried out, to the entity-relationship model as long as it optimizes the development of the SISET and with prior coordination and approval by the delegates of the National Police. Any changes or adjustments must be documented.

Table 1. SISET modules.

R1. Módulo de gestión y autenticación de usuarios.

R2. Módulo de creación de valoraciones.

R3. Módulo de administración de roles y usuarios.

R4. Módulo de auditoría.

R5. Módulo de agendamiento.

R6. Módulo de consignaciones.

R7. Módulo valoración inscripción.

R8. Módulo valoración psicológica.

R9. Módulo de pruebas psicotécnicas.

R10. Módulo valoración odontología.

R11. Módulo valoración sociofamiliar.

R12. Módulo valoración físico-atlética y morfofuncional.

R13. Módulo valoración médica.

R14. Módulo valoración estudios de seguridad.

R15. Módulo consejo de admisiones.

Figure 1. General diagram of the selection process of the Incorporation Directorate of the

National Police.

The contractor shall consider the following requirements for the development of the SISET:

R16. Módulo calificación de la capacidad psicofísica.

R17. Módulo comprobación de la capacidad psicofísica.

R18. Módulo de administración de variables de calificación de consejos de admisión.

R19. Módulo de entrega escuelas.

R20. Módulo de consultas procesos.

R21. Módulo de reportes y estadísticas R22. Módulo de divulgación de convocatorias R23. Módulo de encuestas de satisfacción de clientes.

R24. Módulo de soporte técnico.

R25. Módulo de gestión de firma digital.

R26. Módulo de gestión y aplicación de valoración Off Line.

R27. Módulo integración con el catálogo de servicios a través del marco de trabajo API Rest.

R28. Módulo integración con el CRM del servicio web WhatsApp Cloud API.

R29. Módulo asignación escuelas.

R30. Módulo administrar valoraciones.

R31. Módulo administrar convocatorias.

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2.1

- Development in Visual Studio tool in its latest version

- Net Core application in its latest version

- Language: C# - ASP.NET (Net Core – in its latest version)

- Oracle Database Repository Version 21C

- Deploy the software on a Windows Server with Internet Information Server in its latest versions.

- Authentication with biometric systems (Fingerprint).

- Consumption of WEB API REST JSON formats.

- C# Desktop Applications.

- CSS styles: Boostrap - in its latest version.

- JS functions: Vanilla JavaScript, Sweetalert and JQuery.

- Integration to institutional users of OUD (Oracle Unified Directory).

- Biometric authentication through each type of biometric fingerprint sensor established by the National Police.

- Integration with “neurotechnology” biometric servers for enrollment and matching, technology that is currently being used by the National Police.

- The biometric comparison in the information system must be carried out 1 to 1 to obtain better results in the comparison of applicants and efficiency in the technological resources allocated.

- Integration with digital signature servers stipulated by the Colombian National Police.

- Implementation of secure development methodologies for information systems.

- The information system shall be developed modularly.

- The information system shall have the ability to work offline from applications developed in C# Windows Form in order to connect and synchronize with the WEB application when connecting to the PONAL National Police network.

- All graphic design shall consider the colors and institutional image determined by the National Police. Any proposal must be validated by the National Police.

- To allow new functionalities to be incorporated in the future, the system must be scalable.

2.2

The contractor shall guarantee that this development is coupled with the technological platform of the National Police and the available licensed tools/applications such as Oracle databases, application servers, biometric templates for enrollment and matching of users and others necessary for the subsequent development, implementation and deployment in production of this software solution.

2.3

Any change, adjustment or modification that the contractor proposes for the development of the SISET and that requires the implementation of software and libraries that are not contemplated in its architecture, must be provided by the contractor free of charge for the United States Embassy or for the National Police, and will be delivered to the National Police once the implementation phase of this project is completed.

Notice that, for the development of R1. User management and authentication module, the contractor must provide the necessary licensing for the biometric authentication service free of charge.

2.4 The forms and functionalities to be developed, along with their components, must allow the administration of users by profiles, enabling and disabling users and their privileges.

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2.5 The forms and functionalities to be developed, along with their components, must allow keeping an audit trail of which user, when and from which machine a transaction or record is created, cancelled, confirmed or modified, as well as saving the record information before and after of the operation.

2.6 Errors or failures must be shown friendly to the end user.

2.7

The contractor shall guarantee that the solution to be implemented runs normally in browsers such as Google Chrome, Internet Explorer, Mozilla, Opera, Safari and Microsoft Edge, in their latest versions and at least in the previous 5 for each one, without losing any functionality and without problems.

2.8

The contractor shall guarantee that the solution to be implemented/developed is executed in the development, testing and production schemes/environments in accordance with good practices in software development. Likewise, guarantee that the deployment of the application runs normally in the infrastructure in each of the environments described above.

2.9

The contractor shall guarantee the solution to be implemented/developed is responsive and multi-platform, and runs normally in a WEB environment and on devices such as mobile phones, tablets, laptops, among others, in a friendly and efficient manner without affecting the normal operation of the solution once developed.

2.10 The contractor shall guarantee that the solution to be implemented/developed allows the concurrence of a minimum of 1000 users per thread or functionality without experiencing unavailability problems, exceptions or errors.

2.11 The contractor shall use the version control tool that is defined along with the Information Technology Office OFTIC of the National Police.

2.12

The contractor shall guarantee that the documentation and the product resulting from this project, as well as the source code and script, will not be encrypted as they will be the property of the National Police (as per the transfer of copyright and intellectual property rights in section 4), so they must be completely accessible.

2.13 The contractor shall ensure that the information system has a service-oriented architecture that guarantees high availability and balancing.

2.14 The contractor shall guarantee that, if the design of the information system includes licenses, libraries, plug-ins and others necessary for its operation, they are in perpetuity and free of indefinite additional cost for the National Police.

2.15

The contractor shall guarantee that during the execution of this contract the different stages contained within the software development procedure 1DT-PR-0017 “DESARROLLAR SISTEMAS DE INFORMACIÓN” of the National Police are respected and implemented complying with all its control points and formats there established for software development.

2.16 The contractor shall implement proper software development practices and application of software architecture, as well as programming paradigms, which allow solving problems that may arise during development, allowing security and availability of this information system.

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2.17

The contractor shall ensure that an agile development methodology is used that allows partial deliveries of the modules described in Table 1 for this information system. It is important that, for each delivery of each module, whether partial or definitive, it is supported by an approval from the National Police.

2.18

The contractor shall ensure that all validations and functional tests are conducted for each module of this information system, verified by the end users and the system administrators. The following tests must be carried out at least: load test, stress and usability test, access control test, user interface test, data integrity test and performance tests in coordination with the National Police. If there is any incident with these tests, the contractor must fully correct/solve them. All tests must be documented.

2.19

The information system developed must pass all the vulnerability tests established by the information security group of the National Police and, if there are incidents/recommendations at any of the levels (HIGH - MEDIUM - LOW), they must be fully corrected/solved. The contractor must consider within the schedule of activities an estimated time to correct/solve any incident without exceeding the period of performance described in section 11.

2.20 The contractor shall deploy the SISET in a production environment on the National Police infrastructure once developed, which must pass the proper quality and functionality tests. The contractor shall also deliver the test environment in production mirror coding.

1 KNOWLEDGE TRANSFER REQUIREMENTS

3.1

The contractor shall transfer knowledge to at least six delegates of the Incorporation Directorate DINCO. The transfer must include not only the delivery of all the documentation product of this project, both in physical and digital media, but also a detailed explanation, in Spanish, of the development and programming of the code, and of the administration of this information system.

The contractor must also implement at least one session to explain in detail, to the functional users, the operation of the developed information system.

3.2

The contractor shall deliver, in Spanish, the user manual and technical manual of this information system once developed and tested, in the formats established by the National Police, both in physical and digital media. The manuals must also specify all possible errors that SISET may generate once in a production environment, both at the functional user level and at the technical level. Licensing and/or libraries used for the development of SISET must also be specified in the technical manual.

3.3 The contractor shall deliver the entire source code of this information system, without encryption, obfuscation or others that do not allow its modification or manipulation by the technical staff of the National Police.

3.4 The contractor shall deliver a document transferring copyright property rights as per section 4.

3.5

After delivery of this information system and completion of this contract, the contractor shall be available for clarification of doubts and concerns and to attend in-person meetings related to the information system here developed as often as required by the National Police, as end user, or by the US Embassy.

The contractor shall transfer the copyright and moral rights of this project, free of charge, to the National Police as beneficiary, owner and end user, as per with the policies and procedures of the National Police. Any administrative procedure shall be assumed by the contractor. The ownership and use of this information system here developed, its source code and documentation resulting from this project, shall be exclusive to the Colombian National Police.

5.1 Once the contract is awarded, a kick-off meeting will be coordinated where the contractor shall introduce, to the delegates of the National Police and the US Embassy, their work team and present their work plan, methodology, milestones and schedule, matrix risk and mitigation plan.

5.2

The contractor shall be responsible for planning the execution of this project and implementing appropriate practices in project management and agile software development. Keep in mind that the work must be delivered complete in a time no longer than the period of performance specified in section 11. It is important that the schedule reflects the dates of the milestones, especially when 30%, 70% and 100% of project progress are reached.

5.3 The contractor shall guarantee that the execution of all work is conducted on site in-person, at the facilities of the Incorporation Directorate of the National Police, transversal 33 # 47A - 35 south, Bogotá.

5.4 The contractor shall always work in coordination with the delegates from the National Police. Any technical matter must be validated by the delegates of the National Police. Any contractual matter must be handled by the delegate of the US Embassy.

5.5

The contractor shall guarantee that their work team permanently have the proper equipment and resources for the development of this work, such as licensing and/or software necessary for the coding of the information system (Example: DevExpress, Visual Studio in its latest version, among others if required). Once the development process is completed, the contractor shall transfer property, in perpetuity, of all those licenses and/or libraries used in this development to the National Police.

5.6 The Incorporation Directorate of the National Police will provide work spaces for the location of the contractor's work team, connectivity and access to their technological infrastructure prior compliance with the information security protocols and policies of the National Police.

5.7 The contractor shall guarantee the continuity of the personnel required for the development of this project. If there is any change in any of the team members, the contractor shall guarantee the continuity of the work without affecting the scheduling.

5.8

The contractor shall attend the project follow-up and monitoring meetings whenever the delegates of the National Police or the US Embassy require it. In these meetings the contractor shall present the progress of the work plan with percentages for each activity according to the schedule presented at the kick-off meeting, as well as the evolution of the risk matrix. Upon completion, the contractor shall prepare the respective minutes. Additionally, the contractor shall document all meetings and communications with delegates of the National Police and/or the US Embassy in which decisions that affect this project are made.

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5.9

The development process will consist of the following stages:

- 30% development progress

- 70% development progress

- 100% completion of development, testing, deployment and knowledge transfer The contractor shall make three face-to-face oral presentations to the delegates of the US Embassy and the National Police: one at the end of 30%, another at the end of 70% and another at the end of 100%.

5.10

El contratista deberá enviar un reporte de avance mensualmente a ducuarawa@state.gov. El reporte deberá incluir por lo menos:

- Logros del mes anterior.

- Logros previstos del mes próximo.

- Problemas pendientes por resolver.

- Preguntas pendientes por solucionar.

- Estado del cronograma real contra el planeado.

- Estado de la matriz de riesgos del proyecto.

- Cualquier otra información pertinente que refleje el progreso en la ejecución de este contrato.

5.11 The contractor shall inform the delegates of the US Embassy about any eventuality/news related to this project.

5.12

The contractor shall prepare the delivery certificate/minutes for each deliverable and the final delivery of this project, signed by the delegate of the National Police and the US Embassy. Each certificate/minutes must include a verification and acceptance list of the deliverables described in section 8.

5.13 The contractor shall respond to all the communications sent by the US Embassy and the National Police in relation to this project.

5.14 El contratista deberá crear un repositorio en la nube para almacenar la documentación asociada a la dirección de este proyecto, a la cual tengan acceso sólo las partes involucradas a este proyecto.

The offeror shall prove experience with at least three (3) contracts with similar or superior characteristics than this project, in Colombia for the public or private sector and preferably for the Colombian National Police, for which they must complete the experience form in Annex B. If the offeror does not prove experience in Colombia, then their proposal will not be considered.

Experience with contracts in execution or that have been terminated due to non-compliance is not accepted. The offeror shall provide supporting documentation for these contracts if required by INL.

The offeror shall include expert and experienced personnel that guarantee the satisfactory achievement of the scope of this project during the period of performance as established in section 11. The offeror shall include in their work team at least the following professionals:

mailto:ducuarawa@state.gov co.usembassy.gov

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ROLE PROFILE AND DUTIES QUANTITY

Project manager

Systems, Software Engineer and/or related, with a postgraduate degree in software engineering or related. Responsible for implementing best practices in project management, as well as agile methodologies for the development of information systems. Minimum experience of three (3) years in software development Project Management. Will be the point of contact for all matters between the stakeholders and responsible for providing updates on the progress and completion status of this project.

Software architect

Ingeniero de Sistemas, de Software y/o afines, preferiblemente con postgrado en ingeniería de software o afines. Será responsable por diseñar, planificar y ejecutar la solución para este sistema de información según las especificaciones técnicas/funcionales para este proyecto, combinando las disciplinas necesarias en todas las etapas de desarrollo e implementación pensando en todos los aspectos técnicos de arquitectura, directrices, estándares de codificación, herramientas y plataformas a utilizar.

Experiencia mínima de dos (2) años en roles afines a este.

Databse administrator -

DBA (Oracle expert)

Ingeniero de Sistemas, de Software y/o afines, preferiblemente con postgrado en ingeniería de software o afines. Será responsable por el diseño, mantenimiento, seguridad y buen funcionamiento de las bases de datos, además de garantizar que los datos se almacenan y recuperan correctamente conservando su integridad, persistencia y coherencia.

Experiencia mínima de dos (2) años en roles afines a este.

Software developer Front-end

Ingeniero de Sistemas, de Software y/o afines, preferiblemente con postgrado en ingeniería de software o afines. Será responsable por el desarrollo de las interfaces de usuario de este sistema de información, garantizando una buena experiencia de usuario. Experiencia mínima de dos

(2) años en roles afines a este.

UX/UI Designer Ingeniero de Sistemas, de Software y/o afines. Será responsable del diseño de experiencia de usuario y de interfaz de usuario. Experiencia mínima de tres (3) años en roles afines a este.

Software developer Back-end

Ingeniero de Sistemas, de Software y/o afines, preferiblemente con postgrado en ingeniería de software o afines. Será responsable del desarrollo/implementación de la lógica de negocio, de estructuras de base de datos, y de APIs, garantizando que los datos, servicios y funciones del servidor se entreguen al usuario de manera eficiente y segura.

Experiencia mínima de dos (2) años en roles afines a este.

Quality Assurance (QA) Testers

Ingeniero de Sistemas, de Software y/o afines, preferiblemente con postgrado en ingeniería de software o afines. Será responsable de probar y evaluar el funcionamiento de este sistema de información, identificar y co.usembassy.gov

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ayudar a eliminar errores, fallas técnicas y otros problemas de experiencia del usuario. Experiencia mínima de dos (2) años en roles afines a este.

The offeror shall attach within their proposal the diplomas of each of the members of their work team for this project in accordance with the profiles listed above in the table. All diplomas must have been issued by a Higher Education Institution legally recognized by the Colombian Ministry of Education (or equivalent if abroad). The contractor must also ensure that their work team has proficiency in Spanish as a native language or at least reading, listening, writing and speaking skills in Spanish equivalent to the Foreign Service Institute (FSI) proficiency level of 4, or level C1 endorsed by the IELTS or TOEFL proficiency exam.

If required, the contractor shall provide the respective certifications that accredit the experience of each of the members of the work team for this project in accordance with the profiles listed above in the table, where at least the company name is specified, address and telephone number, name of the position and the time working in that position.

If during the execution of the project any of the team members is replaced by another, the contractor must notify in advance the delegate of the US Embassy and the National Police who must approve the replacement, for which the respective curriculum must be sent for verification of compliance with the profile requirements according to the profiles listed above in the table.

The contractor shall guarantee that the work team designated for the development of this project is registered in a Social Security System, which includes E.P.S (Health Provider Entity) and an A.R.L (Occupational Risk Administrator), and that the respective payments are up to date (and will present a copy of the payment tables if required). The contractor shall also assume responsibility for any damages that may arise from each action and activity of their employees for this project and ensure that occupational health and safety policies are adhered to.

The contractor must guarantee that the work team designated for the development of this project is based in Bogotá and capable of working on site as per section 10. If the personnel are outside of Bogotá, the contractor must assume all logistical expenses during the execution of this project and as many times as required during the warranty and support period. If the contractor does not guarantee these conditions, their proposal will not be considered.

3.0 VALUE ADDED TAX.

Value Added Tax (VAT) or Impuesto a las Ventas (IVA)

The Contractor will not be reimbursed VAT or IVA under this contract by the USG, as described in the tax relief procedures as follows:

TAX RELIEF PROCEDURES

(a) General. This clause supplements FAR 52.229-6, Taxes – Foreign Fixed-Price Contracts (Reference 29.402-1(a)). The prices set forth in this contract are exclusive of all taxes and duties from which the U.S. Government is exempt by virtue of agreement between the U.S. Government and the Government of Colombia.

(b)(1) Procedures. The Contractor shall follow the procedures in paragraph (c) of this clause regarding tax relief as provided in the agreement between the U. S. Government and Colombia. The diplomatic tax privilege belongs to the U.S. Government and applies to taxes and duties payable to Colombia that are directly attributable to contract costs identified in paragraph (c) as subject to exemption, e.g., taxes or duties levied by Colombia on labor and materials that are applied to or utilized in performance of this contract.

(2) The procedures in paragraph (c) are based on the current local tax relief agreement between the US Government and Colombia and are subject to change.

(c) The following procedures are included in, or are derived from, the agreement negotiated with Colombia and are hereby incorporated into this clause:

“Any quotation, invoice or bill to be submitted to the USG/INL Colombia for payment of cost incurred under this contract should reflect zero value concerning VAT or IVA (Impuesto a las Ventas). Upon contract award, the Office of INL Bogota will issue an exemption letter (Exencion de Impuesto) to the awardee to be presented to the Government of Colombia for any claim that may arise during the performance of this contract. The awardee, not the USG will coordinate directly with the Government of Colombia on any VAT or IVA matter under this contract”.

(d) Remedies. The Government may impose the following remedies in the event the Contractor fails to follow the procedures outlined in paragraph (c) of this clause. These actions are in addition to any other remedies available to the Government:

(1) The Contracting Officer may suspend contract payments in accordance with the procedures at FAR 32.503-6(a)(1).

(2) The Contracting Officer may terminate the contract for default in accordance with the procedures at FAR Subpart 49.4.

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(3) The Contracting Officer may refer the case to the agency suspension and debarment official, in accordance with agency procedures, pursuant to FAR Subpart 9.4.

(e) Audit. The Contracting Officer shall have the right to examine and audit all records and other evidence regarding the Contractor’s compliance with the requirements of this clause.

The prices set forth in this contract are excluded of all taxes and duties from which the U. S.

Government is exempt by virtue of agreement between the U. S. Government and the Government of Colombia. For any certification, reach out to Myriam Villegas at VillegasMM@state.gov .

4.0 REQUIRED PRODUCTS / SERVICES

Development And Implementation Of The Information System.

5.0 DELIVERY AND MARKING INSTRUCTIONS

Upon award/notice to proceed the vendor shall have no more than 30 (Thirty) days to start the order.

The items/ services being acquired will be donated to the Government of Colombia.

The project will be performed in Bogotá-Colombia, in-person, at the facilities of the Incorporation Directorate DINCO of the National Police, transversal 33 # 47A - 35 south. If the contractor is outside Bogotá, they will be responsible for their logistical expenses such as accommodation, food and transportation.

DELIVERABLE DESCRIPTION ACCEPTANCE CRITERIA

8.1

30% development progress:

- Progress report with:

- Findings from the review and analysis of the technical documentation and specific functional requirements of the design stage provided by the National Police.

- Status of the actual global schedule versus the planned one. The overall progress percentage must coincide with 30%.

- Progress status of each module specifying the percentage, the number of iterations or increments (if applicable) completed by module and those that are planned pending execution, and approval minutes.

The deliverable exactly meets or exceeds the technical specifications and requirements for this deliverable. The review and acceptance will be carried out by INL and the Colombian National Police of Colombia.

Delivery certificate signed by the delegate of the National Police and INL as per section 5.12.

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DELIVERABLE DESCRIPTION ACCEPTANCE CRITERIA

- Approval minutes, if any, of any changes or adjustments made to user stories, prototypes and/or entity-relationship models; schedule and/or scope of this project because of the review and analysis of the technical documentation and specific functional requirements.

- Status of the project risk matrix.

- Pending problems to be resolved and pending questions to be clarified.

8.2

70% development progress:

- Progress report with:

- Status of the actual global schedule versus the planned one. The overall progress percentage must coincide with 70%.

- Progress status of each module specifying the percentage, the number of iterations or increments (if applicable) completed by module and those that are planned pending execution, and approval minutes. If there are modules that have reached 100%, the contractor shall attach the approvals by the National Police.

- Approval minutes, if any, of any additional changes or adjustments made to user stories, prototypes and/or entity-relationship models; schedule and/or scope of this project.

- Status of the project risk matrix.

- Pending problems to be resolved and pending questions to be clarified.

The deliverable exactly meets or exceeds the technical specifications and requirements for this deliverable. The review and acceptance will be carried out by INL and the Colombian National Police of Colombia.

Delivery certificate signed by the delegate of the National Police and INL as per section 5.12.

8.3

100% completion of development and close:

- Final report with:

- Functional approval minutes of all 31 modules.

- Result of tests passed as per section 2.18 and 2.19.

- Deployment as per section 2.20.

- Knowledge transfer as per section 3.

The deliverable exactly meets or exceeds the technical specifications and requirements for this deliverable. The review and acceptance will be carried out by co.usembassy.gov

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DELIVERABLE DESCRIPTION ACCEPTANCE CRITERIA

- Transfer of copyright and intellectual property as per section 4.

- Procedure and conditions for requesting warranty and technical support as per section 12.

INL and the Colombian National Police of Colombia.

Final delivery certificate signed by the delegate of the National Police and INL as per section 5.12.

6.0 PERIOD OF PERFORMANCE (POP)

The Period of Performance for this contract is 270 days. Vendor must start the contract within thirty

(30) days After Receipt of the Purchase Order (ARO).

The contractor shall complete the scope of this project within a period of no more than 270 calendar days, starting once awarded the contract/service order and ending once all the deliverables of section 8 are accepted.

If the contractor does not deliver any of the deliverables described in section 8 within this period of performance without valid justification, it will be considered non-compliance and will be subject to penalties according to what the Contracting Officer of the US Embassy considers.

7.0 INVOICING INSTRUCTIONS

Services are paid monthly, and advances are not made for goods or services that have not been satisfactorily received by the American Embassy

The Contractor must submit invoice(s) for payment once product(s) and/ or service(s) are received by Government. No advance payments are allowed.

The Government shall pay the contractor as full compensation for all work required, performed, and accepted under this order 30 days after receipt the invoice.

The Contractor must submit invoice(s) for payment via electronic invoice:

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SBU - CONTRACTING AND ACQUISITIONS

Invoice submission must be done through the Embassy's invoice filing portal, https://mygrants.servicenowservices.com/mygrants . If you already have an account, you can now do the invoice data entry.

If you do NOT have an approved account, you must send an email to Bogotavendorportal@state.gov, requesting your account creation. Our finance section will contact you via email and send registration instructions on how to obtain your account.

If you would like to setup your user account in advance before submitting an invoice, please send an email to Bogotavendorportal@state.gov. Please wait until you obtain your Purchase Order or Contract from the Procurement Office before requesting a user account in advance.

Invoices can only be submitted through the Vendor Portal:

https://mygrants.servicenowservices.com/mygrants

How can you easily file an invoice on the portal? Please see the following video.

*Ensure to set the CC option and then select English language.

Tutorial video for invoice filling trough the vendor portal. *

To learn about the account registration process on the portal, you can consult the following video tutorial:

*Please select the CC option and then select English language.

Tutorial video for registration in the vendor portal *

Payment tracking For bill payment status issues after 30 days of filing the bill, please contact BogotaPS@state.gov

Point of Contact

• For vendor portal issues, (e.g. account activation, portal questions) please email Bogotavendorportal@state.gov

A proper invoice must include the following information:

1. Contractor's name and bank account information for payments by wire transfers.

2. Contractor's name, telephone, and mailing address.

https://mygrants.servicenowservices.com/mygrants mailto:BogotaPS@state.gov mailto:Bogotavendorportal@state.gov co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

3. Invoice date and number.

4. Procurement Request Number (PR).

5. Description, quantity, unit of measure, unit price, and extended price of property delivered, or services performed.

6. Name, title, phone number, and address of person to contact in case of defective invoice.

7. Identification as “Original Invoice.” Any copy of an Original Invoice should be marked “Copy of Original Invoice” with a sequential number (1st, 2nd, 3rd, etc.).

Payment tracking For bill payment status issues after 30 days of filing the bill, please contact BogotaPS@state.gov.

Point of Contact

• For vendor portal issues, (e.g. account activation, portal questions) please email Bogotavendorportal@state.gov

Note: If an invoice does not comply with the above requirements, the Embassy reserves the right to reject the invoice as improper and return it to the Contractor within seven (7) calendars days. The Contractor must then resubmit a proper invoice.

We encourage you to subscribe to the myILMS Vendor Portal by sending an email to BogotaVendorPortal@state.gov requesting instructions. If you are already registered, your invoice will only be received by this method. This does not apply to orders approved for credit card payment.

Payments to the contractor will be made as described below in the table and only after being reviewed and accepted by INL and the delegates of the National Police as per the acceptance criteria of section 8. If there is any non-conformity with any of the deliverables, the contractor shall correct them and resubmit the deliverable for review. If the nonconformities persist without valid justification, the deliverable will not be accepted and no payment will be made for that deliverable, and the contractor will be subject to penalty or termination of contract as deemed by the Contracting Officer of the US Embassy.

PAYMENT DESCRIPTION % PAYMENT PER DELIVERABLE

9.1 Pago por el entregable 8.1 una vez revisado y aceptado. 20%

9.2 Pago por el entregable 8.2 una vez revisado y aceptado. 30% mailto:BogotaPS@state.gov mailto:Bogotavendorportal@state.gov co.usembassy.gov

9.3 Pago por el entregable 8.3 una vez revisado y aceptado. 50%

8.0 INSPECTION AND ACCEPTANCE OF SUPPLIES / SERVICES

Unless otherwise specified at the delivery order level, inspection, and acceptance of supplies to be delivered under this contract shall be made at destination by the Contracting Officer (or an authorized representative appointed in accordance with DOSAR 652.242-70).

The vendor is responsible for the delivery of all items listed above under Number 2 (Prices) and Technical Specifications of Items.

The Contractor shall properly pack and consolidate the entire shipment to prevent damage, loss and/or misdirection. The contractor upon notification shall replace any lost or damaged items during shipment.

The items being acquired will be donated to the government of the ultimate destination, Colombia.

The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork.

9.0 LAWS AND REGULATIONS

Compliance Required. The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

10.0 EXPORT RESTRICTIONS

(a) The Contractor shall comply with all U.S. export control laws and regulations, including but not limited to the International Traffic in Arms Regulations (ITAR), 22 CFR Parts 120 through 130, and the co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

Export Administration Regulations (EAR), 15 CFR Parts 730 through 799, in the performance of this contract.

(b) In the absence of available license exemptions/exceptions, the Contractor shall be responsible for obtaining the appropriate licenses or other approvals, if required, for exports of hardware, technical data, and software, or for the provision of technical assistance.

(c) The Contractor shall be responsible for obtaining export licenses, if required, before utilizing foreign persons in the performance of this order, including instances where the work is to be performed in the US where the foreign person will have access to export-controlled technical data or software.

(d) The Contractor shall be responsible for all regulatory recordkeeping requirements associated with the use of licenses and license exemptions/exceptions.

(e) The Contractor shall be responsible for ensuring that the provisions of this clause apply to its subcontractors.

(f) Nothing in the terms of this contract adds, changes, supersedes, or waives any of the requirements of applicable Federal laws, Executive orders, and regulations.

11.0 INL SOURCE-NATIONALITY RESTRICTIONS

(a) Except as may be specifically approved by the contracting officer, the contractor must procure all commodities (e.g., equipment, materials, vehicles, supplies) and services (including commodity transportation services) in accordance with the requirements at 22 CFR part 228 “Rules on Procurement of Commodities and Services Financed by USAID.” Guidance on eligibility of specific goods or services, an applicable INL waivers, may be obtained from the contracting officer.

(b) Restricted goods. The contractor must obtain prior written approval of the contracting officer or comply with required procedures under an applicable waiver as provided by the contracting officer when procuring any of the following goods or services:

(1) Agricultural commodities.

(2) Motor vehicles.

(3) Pharmaceuticals and contraceptive items.

(4) Pesticides.

(5) Fertilizer.

(6) Used equipment; or

(7) U.S. Government-owned excess property.

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SBU - CONTRACTING AND ACQUISITIONS

If the contracting officer determines that the contractor has procured any of these specific restricted goods under this contract without the prior written authorization of the contracting officer or fails to comply with required procedures under an applicable waiver as provided by the contracting officer, and has received payment for such purposes, the contracting officer may require the contractor to refund the entire amount of the purchase.

12.0 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

13.0 STANDARDS OF CONDUCT

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity always and shall be responsible for their employee’s performance and the quality of the employees’ services. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the U. S. Government. The U.S. Government reserves the right to direct the Contractor to remove an employee from performance under this contract for failure to comply with said standards of conduct. The Contractor shall immediately replace such an employee at no additional cost to the Government.

14.0 CONFIDENTIALITY CLAUSE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the Colombian National Police. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film, or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

Contracting Officer. These obligations do not cease upon the expiration or termination of this contract.

The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

Likewise, the CONTRACTOR must be committed under a confidentiality agreement signed with the Colombia National Police, that the information provided may not be partially or totally disclosed to third parties, nor used for purposes other than the development of the contract. Likewise, the CONTRACTOR shall ensure the care, confidentiality and correct use of the information delivered and generated during the execution of the contract, as well as of the elements that the Colombian National Police makes available for its execution.

All information resulting from the production of a strategy and a communication plan shall not be disclosed or used by the contracted company. The Embassy of the United States has all rights of the research and final products.

The contractor will maintain the confidentiality of all information to which it has access or knowledge, and of the material delivered to it, by the U.S. Embassy and the Colombian National Police; not to disseminate, deliver, reproduce, or exercise any commercial activity with or without profit motive with the product developed here as a result of the fulfillment of this contract / service order.

The contractor will not publish the information obtained during the development of this contract / service order. The product resulting from the scope of this project will be used only by the National Police as end user and owner, and may not be used for other purposes.

15.0 CONTRACTOR COMMITMENTS, WARRANTIES, AND REPRESENTATIONS

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contractor. To this clause, a written commitment by the Contractor is limited to the quotation submitted by the Contractor, and to specific written modifications to the quotation. Written commitments by the Contractor are further defined as including (1) any warranty or representation made by the Contractor in a quotation as to hardware or software performance; total systems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date; (2) any warranty or representation made by the Contractor concerning the characteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a quotation; and (3) any modification of or affirmation or co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal revision to the quotation.

16.0 WARRANTY NOTIFICATION

In accordance with FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a…