PR11352382_JOFOC_CLUBCAR signed.pdf

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION (OVERSEAS

CONTRACTING ACTIVITIES)

1. I recommend that Embassy Panama City use other than full and open competition for the acquisition of ONE (1) CLUB CAR VEHICLE. The estimated cost is $20,300.00 USD.

2. Nature and/or description of the action being approved.

This is a request to sole source the procurement of one (1) Club Car Vehicle, to company Sukimotor, S.A.

3. A description of the supplies or services required to meet the agency’s needs.

The supplies needed to meet agency needs are:

One (1) vehicle, golf car type, brand name CLUB CAR, model Transporter 6, Electric.

4. An identification of the statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open competition is 41 U.S.C. 253 (c)(1) - the property or services needed by the executive agency are available from only one responsible source and no other type of property or services will satisfy the needs of the executive agency;

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited (for sole source acquisitions; also required for unusual and compelling urgency where more than one offer will not be solicited).

A Club Car brand transporter is required so that it can be added to the fleet of Tocumen’s existing transporters. Vendor SUKIMOTOR, S.A. is the only authorized distributor of the brand name CLUB CAR, authorized to provide the brand and warranty services in the Republic of Panama.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. The description should include whether a SAM.gov notice was or will be publicized, as required by FAR 5.2, and if not, which exception under FAR 5.202 applies (e.g., blanket waiver provided in DOSAR 605.202-70).

As company SUKIMOTOR, S.A. is the sole provider of the brand, there were no additional efforts made to seek additional sources.

A SAM.GOV notice will be publized, as required by FAR 5.2

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The cost of the Club Car purchased from either Sukimotor or Consultenos is reasonable and comparable to US prices and regular import costs to Panama.

8. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

No market survey was conducted, as local provider SUKIMOTOR, S.A. is the only representative of the brandname CLUB CAR.

9. Any other facts supporting the use of other than full and open competition.

Not applicable.

10. A listing of sources, if any that expressed, in writing, an interest in the acquisition.

No other sources have expressed interest.

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

If future similar procurements are submitted, we will review market conditions again, and will try to determine if the manufacturer has added any other distributors.

CERTIFICATIONS

I certify that this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition.

Date Name

Title

Requirements Office

I certify that this submission is accurate, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

Date Contracting Officer