JA_-_PK19-609_Prephix_Renewal_Final_Redacted.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

FOR OFFICIAL USE ONLY

March 2018 FOR OFFICIAL USE ONLY Page 1 of 6

NOTE: If a Justification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessor action must be included in the staff package for approval of the instant J&A. This applies to J&A staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: < $700K > $700K and < $13.5M > $13.5M and < $93M > $93M

Contracting Activity:

Air Force Life Cycle Management Center, Operational Command and Control Contracting Office

(AFLCMC/HBBK)

Purchase Request / Local ID Number: PK19-609 Prephix Support Renewal

Program / Project (and PE, if applicable): 10.1 Air Operations Center Weapons System

Program Type (PEO or Other Contracting): PEO

Authority: 6.302-1 – 10 USC 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

Estimated Contract Cost (including options): J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

Date

Signature

Date Contracting Officer Matthew L. Patterson

AFLCMC/HBBK (781)225-3245

Date Local Legal Reviewer

Date Competition Advocate [ Name ] [ Office Symbol / Phone Number ]

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APPROVAL (AFFARS 5306.304(a) )

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I. Contracting Activity.

The contracting organization responsible for this action is Air Force Material Command (AFMC), Air Force Life Cycle Management Center, Operational Command and Control Contracting Office (AFLCMC/HBBK), 11 Barksdale Street, Bldg.

1614, Hanscom AFB, MA 01731-2100. The Contracting Officer is Mr. Matthew Patterson and can be reached at (781) 225-3245 or DSN 845-3245.

II. Nature and/or description of the action being processed.

The purpose of this Justification for Other than Full and Open Competition is to award a new Firm Fixed Price (FFP) sole source contract to Enterprise Management Solutions, LLC (EMS) for the renewal of Prephix Annual Subscription required for the Air Operations Center (AOC) Weapon System (WS). Prephix is proprietary to one manufacturer, Enterprise Management Solutions, LLC (EMS).

Per FAR 17.202(a), the Procurement Contracting Officer (PCO) has determined that the inclusion of options is in the Government's best interest since none of the limitations in FAR 17.202(b) and (c) prohibit the use of options. Per FAR 17.202(a), the PCO has determined that the Government is likely to exercise the options and that addition of options to this acquisition is in the best interest of the Government.

III. Description of supplies/services required to meet agency needs.

The AOC has a requirement for the renewal of Prephix Annual Subscription for all AOC sites to ensure compliance to the approved AOC WS 10.1 baseline. The items to be acquired via this contract action are essential to the Government's requirement to ensure continued functionality and operational capability of systems installed throughout the AOC.

The following products will be procured with this contract action:

Base Year: FY19, Period of Product Support: 08/01/2019 - 07/31/2020 Prephix Annual Subscription Renewal - User Subscription License for Prephix Updates and New Features- Quantity 4674. The total estimated Cost of Base Year:

Option Year 1: FY20, Period of Product Support: 08/01/2020 - 07/31/2021 Prephix Annual Subscription Renewal - User Subscription License for Prephix Updates and New Features- Quantity 4674. The total estimated Cost of Base Year:

Option Year 2: FY21, Period of Product Support: 08/01/2021 - 07/31/2022 Prephix Annual Subscription Renewal - User Subscription License for Prephix Updates and New Features- Quantity 4674. The total estimated Cost of Base Year:

The total estimated cost of this procurement is 3400 appropriations will fund this effort.

For the base year delivery of all products should be completed no later than 31 JULY 2019.

Prephix provision and virtualization is a proprietary product of EMS that enables applications to be centrally configured, managed and allows applications to operate in a multi-user environment. Prephix software virtualizes applications by dynamically configuring the users from centrally stored settings and combining application components into a virtual space. Prephix support is essential to the Government's requirement to ensure continued functionality and operational capability of systems installed throughout the AOC.

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IV. Statutory authority permitting other than full and open competition.

10 U.S.C 2304 (c)(1), as implemented by FAR 6.302-1(a)(2)(ii) -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

The AOC provides command and control (C2) over geographic or functional areas of responsibility that integrate numerous GOTS (Government Off-the-Shelf) and COTS (Commercial Off-the-Shelf) 3rd party applications such as: Theater Battle Management Core Systems (TBMCS); Global Command and Control Systems-Joint (GCCS-J); Joint Automated Deep Operations Coordination Systems (JADOCS); and Master Air Attack Plan Toolkit (MAAPTK). When the particular brand name items, as those required in this procurement, are installed and implemented at the AOC sites, they will form the standardized core of the AOC WS Increment 10.1 baseline.

The specific design of the AOC WS Increment 10.1 baseline was based on requirements from Air Combat Command (ACC) and the AOCs. The baseline was designed to allow the AOCs to carry out a very specific set of tasks, as determined by ACC Major Command (MAJCOM). These tasks include, but are not limited to, execution of Air Tasking Orders in support of executing Join Air Operations Plans, Joint Integrated Target Lists, Airspace Control Orders, Special Technical Operations, Air Defense Plans, or Air and Space Component Pictures for the particular MAJCOM for which the AOC is responsible. The renewals to be acquired via this contract action are essential to the Government's requirement to ensure continued functionality and operational capability of systems installed throughout the AOC WS.

If the Prephix Annual Subscription is not renewed, then the AOC Enterprise is left highly vulnerable and there is no way for the virtual environment that Prephix runs on the 10.1 baseline to function. As it is a component of the AOC 10.1 Baseline, not having a functional Prephix system would cause the baseline to be incomplete, and thus inoperable. This procurement comprises the renewal of Prephix Annual Subscription - User Subscription License of Prephix Updates and New Features for all AOC sites. Exact products on the AOC 10.1 Increment baseline have been tested and accredited as the requirement to ensure standardization and continuity throughout the AOC WS. The AOC WS, as a whole, has been through Developmental Testing (DT), Operational Testing (OT), as well as CS accreditations from DISA using the specific brand name products and trainings as required via this procurement. Any change to the tested configuration would require further analysis and would result in additional DT and OT events, invalidating existing DISA CS accreditations.

Historical figures from the past five (5) years show that selection, testing, and approval of a single product on the AOC WS baseline requires approximately six (6) months to two (2) years to complete. The cost of this process ranges from approximately dollars in materials and labor costs; which may fluctuate depending on whether respective third party integrated programs agree to the baseline alterations.

Enterprise Management Solutions, LLC (EMS) is the exclusive worldwide developer and sole distributor of Prephix software products, User Subscription License for Prephix Updates and New Features. Therefore, these commercial off-the-shelf products and their related product support can only be purchased from EMS. There are currently no other U.S. distributors.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

A Notice of Contract Action (NOCA) was posted on FedBizOps for fourteen (14) days, from 20 March 2019 through 02 April 2019, should there be any interested parties to meet the requirements. No responses were received.

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Furthermore, a letter dated 20 February 2019 from EMS stated:

Enterprise Management Solutions, LLC (EMS) is the manufacturer and sole source provider of the Prephix software. EMS has no reseller or Value-Added Reseller (VAR) relationships, and as such, is the only source of the Prephix software product.

Therefore, the below listed company is found to be the only company capable of providing the Prephix software products:

Enterprise Management Solutions, LLC 24796 Forest Knoll Lane Lake Forest, CA 92630

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

IAW FAR 15.404(a)(1), a price analysis will be performed in order to ensure that the overall price being paid is fair and reasonable. This determination will be completed IAW:

FAR 15.404(b)(2)(ii), comparing the proposed prices to historical prices paid by the Government for the same and similar items. This support renewal was previously procured under contract FA8730-17-F-0136, P00028.

FAR 15.404(b)(2)(v), comparison of proposed prices with independent Government cost estimates.

FAR 15.404(b)(2)(vi), comparison of proposed prices with prices obtained through market research for the same or similar items.

IAW FAR 15.403-1(b)(3) certified cost or pricing data is not required because a commercial item is being acquired.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

When purchasing commercial HW and SW and related services, DFARS 208.7402 directs buyers and requiring officials to check the Department of Defense (DoD) Enterprise Software Initiative (ESI) Blanket Purchase Agreement (BPA) website for DoD Enterprise Software Initiative (ESI) Blanket Purchase Agreement (BPA) website for DoD inventory or a DoD ESI/BPA Agreement before using another method of procuring HW and SW licensing. Upon review of the DoD ESI/BPA website, the PCO has determined that the brand names identified in Section 3 are not in the DoD inventory and not on a DoD ESI/BPA Agreement. Furthermore, the following vehicles were also reviewed and determined no availability for the brand names identified in Section 3: NETCENTS 2 Products, NASA SEWP V, GSA.

The Cyber Security (CS) requirements are driven by other Government agencies, such as DISA, and the configuration of the baseline cannot be manipulated to accommodate other than brand name equipment. At this time, alternative products are not approved on the AOC WS 10.1 baseline that will meet the DISA CS accreditation requirements. The AOC program office will look at any potential new products to join the AOC WS 10.1 baseline when a new CS accreditation cycle is reviewed and approved. The next cyber security accrediation cycle for the AOC 10.1 baseline is expected during August 2020.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

N/A

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X. List of any sources that expressed, in writing, an interest in the acquisition.

Only Enterprise Management Solutions, LLC has expressed the capability of providing the renewal and support being procured for this action.

A Notice of Contract Action (NOCA) was posted on FedBizOps for fourteen (14) days, from 20 March 2019 through 02 April 2019, should there be any interested parties to meet the requirements. No responses were received.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

In the next upgrade cycle for the AOC, the Government will review the hardware and software specifications and evaluate whether there are new technologies that could meet the requirements of the new baseline. This could give potential offerers a chance to enter into the AOC baseline. The products will then be tested and accredited under DISA's CS requirements.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by our signatures above, we certify that any supporting data contained herein, which is my our responsibility, is both accurate and complete.