PI FFE SOW_Open Market v2.pdf

STATEMENT OF WORK

VA PRESQUE ISLE

COMMUNITY BASED OUTPATIENT CLINIC

FFE OPEN MARKET PROCUREMENT PACKAGE

VA Maine Healthcare System

One VA Center

Building 200

Augusta Maine, 04330

VAMC Togus Interior Design Presque Isle FFE Open Market Procurement Package

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Statement of Work General Scope Statement

Purchase Order:

Procurement Delivery REQUIRMENT: October 1, 2022

1.0 General Scope:

The Veterans Health Administration (VHA) has a requirement for healthcare furniture for the new Presque Isle Community Based Outpatient Clinic (CBOC) located at 732 Maine Street, Presque Isle ME that meets or exceeds the high-quality threshold while integrating excellent environmental stewardship.

This requirement includes step on trash cans, wire management components, separation panels and mobile worktables. The point of contact is Christine Guzman VAMC Togus Healthcare Interior Designer.

The contractor shall provide all labor, materials, product, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 Performance Requirement/Specifications:

The contractor shall provide and be responsible for the technical assistance, development and creation of final specifications and installation documents.

Furniture delivery and installation must be included. Tentative delivery is scheduled for October 1, 2022; any delay in construction must be accounted for as it may affect delivery schedules.

No on-site storage will be provided.

All packaging material must be removed from site upon completion of installation by the vendor.

Duty hours will be 8AM-4:30PM, Monday-Friday. The Government recognized US holidays are:

New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday

The contractor shall:

a. Coordinate and provide project management of all products and services to manage, verify design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by the Contracting Officer Representative (COR)/ VA Point of Contact.

b. Contractor is required to have on site staff supervisor with OSHA 10 certification.

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c. Contractor is required to completely install all systems/modular furniture and associated components and accessories.

d. Project scheduling requirements to include planning, manufacturing, project management and installation of all products and components.

e. Prepare and provide as built furniture drawings in PDF and CAN VAMC compatible

AutoCAD files.

f. Provide maintenance manuals and warranty information for all products specified.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance. Time and date of the meeting will be determined by VA Point of Contact.

4.0 SUBMISSION OF QUESTIONS

Questions: All questions submitted for this solicitation must be electronically sent to the Contracting Officer. Questions received after the established solicitation date and time, may be addressed at the discretion of the Contracting Officer.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The prime contractor(s) shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. drawings, (floorplans, isometrics, shop drawings, typicals etc.)

b. complete manufacturer’s product specifications

c. Bill of Materials tagged per CLIN/ floorplan department and room etc.

d. quantity of man hours for labor/installation

e. project management plan

f. product literature

g. project staffing plan

h. physical finish samples

i. sustainability certification documents

j. complete testing results / certificates

k. mock up samples (if applicable)

l. warranty.

m. Self-certifying statement confirming ability to meet project deadlines

Volume 2: (pricing)

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a. price quote with separate line for labor/installation

b. Bill of Materials with subtotals and tagged per CLIN/ floorplan

c. overall listing in MS Excel format for each room scheduled to receive the specified items cross-referenced to the latest equipment plan in PDF format

Submissions can be sent in multiple emails to avoid computer system email size limitation.

Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc.

b. PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or) products with multiple parts list to represent exactly what is being included in task order and to determine accuracy.

c. Cut sheets with product detail for each line item.

d. Labor/Services appropriate to the scope of work. (no pricing included)

e. Project staffing plan appropriate to scope of work

f. Project management plan appropriate to scope of work

g. Sustainability Certification

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. The basis of design for this procurement is MidMark Synthesis trash cans, Humanscale Neat Suite cable management system, Humanscale WellGuard Separation Panels, and Humanscale QuickStands.

See Attachment A for technical requirement of products.

8.0 SERVICES

Design Contract Tasks/Requirements

a. The contractor shall attend a minimum of three meetings (time and date to be determined by VA Point of Contact) to review final award with VA Interior Designer and End Users and to make necessary revisions.

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b. During first meeting the contractor shall provide the Interior Designer with the Auto-Cad drawings to 1/8” scale drawings showing layouts of awarded product.

c. The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer.

d. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

e. The contractor shall be responsible for providing all sample materials for awarded product (2- Day Delivery) as requested by VA Interior Designer.

f. The product must not be placed into production without clearance from the VA COR.

g. The contractor shall provide final, clean 1/8” scaled drawings of product layout for sign-off prior to scheduling manufacturing.

h. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

i. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

j. The contractor shall provide 30 days free storage.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

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ATTACHMENT A

Category: Open Market Items

Exam Room Step on Trash Cans Basis of Design: MidMark Synthesis Specialty Waste Receptacle

Salient Characteristics: To include minimum of the following specifications:

a. Receptacle shall have a powder coated steel frame

b. Receptacle shall have a space saving design

c. Receptacle shall have a foot pedal operated lid

d. Receptacle frame shall be powder coated 18‐ gauge cold rolled steel

e. Receptacle shell shall be riveted, and press joined

f. Receptacle lid and front shall be a 12mm seamless material

g. Receptacle shall offer a variety of finishes in solids and woodgrains

h. Receptacle core shall be LEED IEQ Compliant

k. Receptacle shall have a minimum 5‐year warranty

l. Receptacle shall not differ from stated BOD dimensions by more than +/‐ 1”

Selected Finishes per Basis of Design Finish: Dune Woodgrain

Wire Management System Basis of Design: Humanscale Neat Suite

a. System shall have various elements including but not limited to an all‐in‐one desktop power source, a wire management device that keeps cables off the floor and a wireless desktop charging system

b. The desktop power source element shall offer AC plugs, USB‐A and USB‐C port

c. The desktop power source element shall have technology to prevent overcharging and short circuiting

d. The desktop power source element shall have a minimum 3‐year 24/7 warranty

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e. The cable management element should be easy to install and easy to access once installed

f. The cable management element should support a minimum of 10 lbs.

g. The cable management element should come in a minimum of 3 sizes and be compatible with most traditional and height adjustable workstations

h. The cable management element shall have a minimum 15‐year warranty

i. The wireless desktop charging element shall attach to the bottom of any worksurface with a depth between 0.6” – 1.18” thick

j. The wireless desktop charging element shall not have any touchpoints

k. The wireless desktop charging element shall mount to the desk with tape or screws

l. The wireless desktop charging element will have a minimum 1‐year 24/7 warranty

j. The wire management system shall be BIFMA Level 3 certified

k. Item shall not differ from stated BOD dimensions by more than +/‐ 1”

Selected Finishes per Basis of Design NeatHub: White and Polished Aluminum with White Trim NeatTech: Poppyseed basket with Gray Trim

Separation Panels Basis of Design: Humanscale WellGuard Separation Panels

a. Panels shall be offered in multiple size widths and heights

b. Front, rear, side, and center panels shall coordinate with each other

c. Panels shall be available in several materials including, but no limited to a plastic resin

d. Panels shall easily install and uninstall on any type of workstation

e. Panels shall have a minimum thickness of ¼”

f. Panels shall easily install and uninstall on any type of workstation

g. Panels shall offer multiple mounting options including, but not limited to, offset clamp, top clamp, front clamp, and free standing

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h. Panels shall have a minimum 5‐year 24/7 warranty

i. Item shall not differ from stated BOD dimensions by more than +/‐ 1”

Selected Finishes per Basis of Design Mounting Color: Silver Panel Material: PETG Panel Color: Clear

Mobile Work Table Basis of Design: Humanscale Float Mini

a. Pneumatic height adjustment

b. Height adjustment range: 27.25” – 45.5” +/‐ 1”

c. No red list chemicals used in production

d. Tabletop is from a sustainable source

e. Options include caster wheels

f. Table shall not differ from stated BOD dimensions by more than +/‐ 1”

Short Description Long Description JSN #

Total QTY Basis of Design

Exam Room Waste Receptacles Exam Room Step on Trash Cans

33 liquid quart step on waste receptacle.

Features

Powder coated shell Frame made of 18 gauge cold rolled steel

Space saver design Overall dimensions: 12”w x 12”d x 34”h

LEED IEQ Compliant MDF board

F0210E 14 MidMark Synthesis Specialty Waste Receptacle Model: W1X.794 Finish: Dune Woodgrain 794

Wire Management System Wire Management, Basket

Breathable mesh basket to secure cables on desktop.

Features:

Basket secures by Velcro ties

Supports up to 10lbs available in different sizes and colors coordinates with

F0002A 22 Humanscale NeatTech Model: NT1SPG Size: Small Color: Catena Poppy Seed Basket with Gray Trim

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F0002B

Overall Dimensions: 38”L x 4.5” D x 4” W

Warranty: 15 year

Desk top Power Source

All in one desktop power solution.

Features

(2) AC plugs USB‐A/C port Smart surge technology Compatible with NeatTech Cable Management coordinates with F0002A

Overall Dimensions: 5.6" x 4.2" x 3.6"

Warranty: 3 years 24/7

F0002B 22 Humanscale NeatHub Model: NEATHUB‐W White

Privacy Screens

Separation Panel, Side

Customizable separation panels that are easy to install and uninstall.

Features:

Clear or Frosted panels for visibility or privacy

Multiple mounting options

Highly recyclable, sustainable, and durable

Can withstand the full range disinfectants that are EPA approved against the Covid‐19 virus.

F0001A 22 Humanscale WellGuard Panel, Side Model: WGS2430SEPCLN Dimensions: 24”H x 30”W Mount: Front Clamp Mounting color: Silver Panel Material: PETG

No transaction cutout

Separation Panel, Front

Customizable separation panels that are easy to install and uninstall.

Features:

Clear or Frosted panels for visibility

F0001B 20 Humanscale WellGuard Panel, Side Model: WGR2460OPCLN Dimensions: 24”H x 60”W Mount: Offset Clamp Mounting color: Silver

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Can withstand the full range disinfectants that are EPA approved against the Covid‐19 virus.

Panel Material: PETG

No transaction cutout

Mobile Work Table

Height Adjustable Workstation on Wheels

Height Adjustable Mobile workstation Includes caster option

Features:

Tabletop: 16”D x 27”W

Pneumatic height adjustment

Height adj range:

27.25”‐45”

No red list chemicals used

Bamboo work surface

U0409 12 Humanscale Float Mini Model: