Pharmacy Casework Best Value Determination.docx

Pharmacy Casework – Best Value Determination For this project ASRC Federal will award based on best value. The proposal submittal must be in three (3) separate envelopes. The envelopes must be marked prominently in the following way:

Envelope #1 Administrative Bid Documents Envelope #2 Solution Envelope #3 Bid Price:

The information that will be evaluated in each envelope is detailed below. It is recommended that the information requested be supplied in the specified envelope for consideration. Proposals not submitted per these instructions may be disqualified.

Envelope #1 Administrative Bid Documents: The following documents should be included in the envelope. The mandatory contents of envelope #1 must be complete. Incomplete mandatory documents in envelope #1 will constitute a disqualification from the bidding process. Required contents will be evaluated to determine viability of the Company. This will be one of the evaluation factors for best value.

**Mandatory** Annual Commercial Item Acquisition Representations and Certifications: This form must be completed to include signature.

**Mandatory** Provide a 100% bid and performance bond.

**Required** Company Profile: This is limited to 5 pages. This should provide information about the company. If sub-contractors are utilized then 1 additional page can be included for each of the sub-contractors. Past Performance is also considered in the evaluation. Provide examples of similar type of work. Limited to 5 pages to include photographs. This is a best value evaluation element. Total submittal is 10 pages plus 1 page for each sub-contractor if utilized.

Envelope #2 Solution: Must only include a through description of the following items (in order or priority). The solution must clearly identify your companies approach to each of the five elements. This may include equipment statistics, company ratings/performance, and company approach.

The five areas to be evaluated in selecting the best value proposal are listed below. Each area should be addressed. They are listed in order of importance items.

1. Period of Performance for specifically the demo of existing furniture, the installation of new casework, and the clean-up. The Pharmacy will be closed for this process and needs to minimize time spent on this effort.

2. Experience of the vendor in pharmacy casework.

3. “Customization of the casework- Must design around current infrastructure and automation (maximizing space and considering the flow of pharmacy processes) - Customization of stations also a key factor”

4. Design

5. Specs Envelope #3 Pricing: Will have the lump sum bid price broken down as follows: PRICING SHEET MUST BE FILLED OUT.

Optional cost, will be evaluated, may not be executed

Evaluation Process: The proposal review committee will review the content of Envelope #1 Administrative Bid Documents. Any bidders that failed to include the mandatory documents will be considered deficient and not considered for award. The bidders that include complete and compliant mandatory documents will have the company information reviewed for viability. The viability of the company will be ranked based on information provided and a company review by ASRC Federal.

The proposal review committee will then review the content of Envelope #2 Solution. After review of the five elements described above, the proposal review committee will provide a rating of positive (+), nil (0) or negative (-) for each of the five items in column ③ in the matrix below. A technical analysis will be completed to identify the strengths and weakness of the provided material. The ratings in the matrix below will only be utilized to assist the review committee in focusing on the compliance factors of the technical aspects. The % identified will help identify the elements importance to the reviewing committee. The compliant submittals will be placed in order of preference based on the most strengths first. This will be accomplished and documented prior to opening envelope #3 that contains the pricing.

The proposal review committee will then review the content of Envelope #3 Pricing. The proposals will be placed in order of preference based on the proposed costs identified on the pricing sheet.

A cost/technical tradeoff analysis will be completed after the solution approach and cost evaluations are complete. The cost/solution tradeoff analysis committee will weigh the value of the positive attributes of the solution approach in relationship to the cost. Award will be made based on the best value cost tradeoff analysis.

In the unlikely event of a tie for best value, the tie breaker will be the lowest bid.

Proposal Best Value Determination Matrix (In order of priority)

(+, 0, -)

Envelope #1

Envelope #2

Envelope #3