PF250294JF-RFQ.pdf

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR

QUOTATION

Return Quotation To:

Washington Department of

Fish and Wildlife Contracts and purchasing

Quotation Number:

PF250294JF

Mailing Address:

WDFW Purchasing Attn: Jeremy Finnegan PO Box 43135 Olympia WA 98504-

Physical Address (For couriers):

Natural Resources Bldg.

(5th Floor), 1111 Washington St. SE Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed) Freight/shipping costs included in the bid price.

Washington Department of Fish and Wildlife:

Tumwater Falls Hatchery 114 Dechutes Way SW Tumwater, WA 98501

(Communication and specific addresses will be provided by contract POC upon award)

Contact Name: Jeremy Finnegan E-mail: Jeremy.Finnegan@dfw.wa.gov Fax No. due to COVID-19, faxes not allowed Quotation Required By (Date and Time):

May 12th, 2025, By 12PM PST

Required Delivery Date:

No Later than: May 21st 2025

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT UNIT

PRICE TOTAL PRICE

As per specifications listed below

Acoustic telemetry system containing the following:

HIGH RESIDENCY ACOUSTIC RECEIVERS

(equipped with batteries) 3 EA $ $

TESTER TAGS 2 EA $ $

ACOUSTIC TAGS WITH PREDATION EVENT

DETECTION 17 EA $ $

DUMMY TAGS 60 EA $ $

Additional Charges -

Delivery/Freight Charges -

Minimum Specifications provided – All _# 11___pages to be completed and returned with quote In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid.

Destination WA State Sales Tax Applies, added to billing invoice (not w/bid)

Subtotal:

Any and all questions must be directed to Jeremy Finnegan 4@ contractspurchasing@dfw.wa.gov.

Any vendors that make contact with anyone outside of the W4DFW contracts and purchasing office could result in their bid being disqualified.

mailto:contractspurchasing@dfw.wa.gov

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor

Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal

TIN/SSN:

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to Statewide Vendor/Payee Services | Office of Financial Management (wa.gov)

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://wdfw.wa.gov/about/administration/contracts

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

� NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

� MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm.

By: ______________________________ Signature of authorized person

Title: ______________________________ Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________

SPECIFICATIONS:

WDFW IS REQUIRING THREE (3) HIGH RESIDENCY ACOUSTIC RECEIVERS EQUIPPED WITH

BATTERIES, TWO (2) TESTER TAGS, SEVENTEEN (17) ACOUSTIC TAGS WITH PREDATION

EVENT DETECTION, AND SIXTY (60) DUMMY TAGS. THE SYSTEM MUST BE COMPATIBLE WITH

VEMCO RECEIVERS AND MEET ALL TECHNICAL REQUIREMENTS FOR JUVENILE CHINOOK

SALMON DETECTION. PRODUCTS MUST AVOID PACKAGING WITH DYES OR COLORS, IN

SUPPORT OF WASHINGTON STATE’S PCB REDUCTION INITIATIVES.

PURPOSE:

COLLECT SURVIVAL DATA ON JUVENILE HATCHERY CHINOOK SALMON IN THE PRESENCE

OF A MARINE MAMMAL DETERRENT SYSTEM. THIS INFORMATION WILL SUPPORT FISH

MANAGEMENT EFFORTS AND EVALUATE THE EFFECTIVENESS OF THE DETERRENT SYSTEM

DURING EARLY SALTWATER ENTRY MIGRATION STAGES.

FUNCTION:

THE SYSTEM WILL DETECT TAGGED JUVENILE HATCHERY CHINOOK SALMON AS THEY

MIGRATE FROM TUMWATER FALLS HATCHERY THROUGH EARLY SALTWATER

ENVIRONMENTS. ACOUSTIC TAGS WILL TRANSMIT UNIQUE CODES TO RECEIVERS PLACED

AT SPECIFIC MONITORING LOCATIONS, ENABLING ACCURATE TRACKING OF SURVIVAL AND

MOVEMENT PATTERNS.

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

For Contracts and Awards with an Estimate Value under $150,000

The Purchaser is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, the Purchaser intends to conduct a competitive procurement to award an Agency Contract estimated to be valued at less than $150,000. Because it is estimated to be less than $150,000, the Purchaser intends to award the contract to the lowest responsive and responsible bid from a Small Business or Veteran-Owned Business, unless none of these businesses are responsible and responsive to this solicitation.

Small Business and Veteran-Owned Business Definitions

A Small Business in Washington State is defined as a business entity that:

1. Self-certifies in WEBS as independently owned and operated, and

• Has 50 or fewer employees, or

• Reports a gross revenue of less than $7 million annually over the past three years; or

2. Is certified under Chapter 39.19 RCW by the Washington State Office of Women and Minority Business Enterprises.

A Veteran-Owned Business is certified by the Washington State Department of Veteran Affairs.

The Build America Buy America Act (BABAA) is a requirement associated with federal funding that requires that all of iron, steel, manufactured products, and construction materials used in infrastructure projects are produced in the United States. Federal agencies that have this requirement as a condition of receiving funds.

Item

General Specifications Check If As Specified

Describe Fully If Not As Specified

Equipment Set: Three (3) high residency acoustic receivers with batteries, two (2) tester tags, seventeen (17) acoustic tags with predation event detection, and sixty

(60) dummy tags.

Compatibility: All transmitters must be compatible with VEMCO receivers;

predation sensors must function as intended with HR3-307 kHz high residency receivers.

COMPREHENSIVE SPECIFICATIONS:

Detection Purpose: Equipment must be capable of detecting juvenile hatchery Chinook salmon during migration from Tumwater Falls Hatchery through early saltwater entry points.

Tag Transmission: Acoustic tags must have worldwide unique ID codes and be capable of transmitting coded signals to designated receivers placed along migration paths.

Predation Event Detection: Seventeen (17) tags must include predation sensors to detect predation events accurately, enhancing survival data collection.

Deployment Timelines: Tags must be deployed within 30 days of delivery to ensure warranty and data integrity; all batteries must support intended operational timeframes.

Durability and Warranty: All transmitters are warranted and supported only when used with compatible VEMCO receivers.

Tags and receivers must be suitable for prolonged deployment in aquatic environments without degradation of performance.

SPECIFICATIONS FOR DELIVERY AND PAYMENT

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBs and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

Description Check If As Specified

Describe Fully If Not As Specified

Deliver by Close of business 05/21/2025 Deliver to:

WA Dept of Fish & Wildlife:

Tumwater Falls Hatchery 114 Deschutes Way SW Tumwater, WA 98501

Hours for delivery: 9am-4:00pm Mon-Fri

Delivery Requirement: Vendor must provide complete delivery of all components to the installation site at Cowiche Mill Road near the Cowiche Feed Site within the Oak Creek Wildlife Area, Washington.

WDFW will process payment to the awarded vendor at the time of conclusion when all goods have been received and location contact has satisfactorily accepted the delivery and vendor provides proper invoice.

All paperwork for such to be provided to WDFW.

Submitted bid needs to include literature (brochure) with specifications and picture of the item’s make and model

PRICE SHEETS

Req.

Item

Comm.

Code

Description

Qty Unit Unit Price

Total Price

1. HIGH RESIDENCY ACOUSTIC

RECEIVERS (equipped with batteries):

For Product/Service Bid State:

Mfg.:

Brand/Model:

3 EA $ $

2.

TESTER TAGS

For Product/Service Bid State:

2 EA $ $

3.

ACOUSTIC TAGS WITH PREDATION

EVENT DETECTION

For Product/Service Bid State:

17 EA $ $

4.

DUMMY TAGS

For Product/Service Bid State:

60 EA $ $

Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days