Pest Control Contract.pdf

Memorandum

TO: Prospective Bidders FROM: South Coast Transit Management, Inc. (SCTM) DATE: September 4, 2025 RE: Pest Control Contract

Background:

South Coast Transit Management, Inc. (SCTM) is a sub-corporation of Transdev operating under a management contract with Southeastern Regional Transit Authority (SRTA), providing fixed route and demand response transportation in the greater New Bedford area, which is both Federal and state funded.

Scope of Work:

SCTM is in need of a three-year service contract for pest control. This work shall involve complete interior & exterior rodent and general pest control. Treatment will be Monthly at the four locations listed below. Service will occur between the hours of 8:00 A.M.-3 P.M., Monday – Friday.

Services Needed:

Pest Included in contract:

The Contractor shall adequately suppress the following pests:

-Indoor populations of rats, mice, cockroaches, ants, flies, spiders

- Populations of pests outside the buildings but within the property

Initial Building Inspections:

The Contractor shall make a thorough initial inspection of each building prior to submitting a bid to evaluate pest control needs of the premises. The Contractor shall identify problem areas and any equipment, structural features or practices that are contributing to pest infestations. Access to building space shall be obtained through The AGM of Maintenance at the contact information listed below.

Christopher Arruda, AGM of Maintenance 65 Potomska Street New Bedford, MA 02740 Phone: 508-999-5211 ext. 1127 Cell Phone: 774-488-1107

Record Keeping:

The Contractor shall be responsible for maintaining pest control reports and invoices via email for each site specified in the contract.

Emergency Service:

On occasion the Contractor may be requested to perform corrective or emergency service(s) that are beyond the routine requests. The Contractor shall respond to these exceptional circumstances and begin the necessary work within one working day after receipt of the request.

Structural Modifications and Recommendations:

Throughout the term of this contract, the Contractor shall be responsible for advising SCTM of any structural, sanitary or procedural modifications that will reduce pest access, food, water and harborage. The Contractor shall be responsible for adequately suppressing all pests included in this contract regardless of whether or not the suggested modifications are implemented. The Contractor will not be held responsible for carrying out structural modifications as part of the pest control efforts.

Locations:

Fall River Bus Terminal 118 4th Street, Fall River, MA 02721 Fall River Maintenance Facility 601 Brayton Avenue, Fall River, MA 02721 New Bedford Bus Terminal 134 Elm Street, New Bedford, MA 02740 New Bedford Maintenance Facility 65 Potomska Street, New Bedford, MA 02740

Insurance Requirements:

The Contractor shall obtain and maintain in full force and effect during the term of the project the insurance coverage in companies licensed to do business in the Commonwealth of Massachusetts, and acceptable to SCTM, as set forth below:

General Liability:

General Aggregate $2,000,000 Aggregate Each Occurrence: $1,000,000 per occurrence

Submission Criteria:

Completed submissions should be submitted via email to Casey Cabral at ccabral@srtabus.com and should include or denote the following:

• Subject Line (Email Line or Cover Letter) o Pest Control Contract

• Submittal Package o Uniform Bid Sheet (Attached) o Standard Company Quotation Form o FTA Clauses o Debarment Certification

Key Action Dates:

The dates in the following table are provided to illustrate the current expectations for the timing of actions related to this project and the resultant award:

Key Action Date Release Friday, September 12, 2025 Submittal Package Due Friday, October 10, 2025 Award Friday, October 24, 2025

Additional Information:

SCTM is an agent/operator for SRTA who is exempt from Massachusetts sales tax, do not include mailto:ccabral@srtabus.com such taxes in the proposal figure. SCTM will furnish the successful bidder with tax exemption certificates upon request.

In compliance with the procurement guidelines set forth by the Federal Transit Administration (FTA), any Vendor looking to conduct business with South Coast Transit Management, Inc. (SCTM) are required to demonstrate responsiveness, responsibility, and must sign off on applicable Federal Clauses.

Note: The relevant Federal Clauses and responsibility determination information will be forwarded to the selected Vendor, however, this information is available upon request.