Performance Work Statement PWS Physical Therapy.pdf

PERFORMANCE WORK STATEMENT

Physical Therapy Services, Ramey Unit School

1 General Information

1.1 Agency

For school year 2020-21, the Department of Defense Education Activity (DoDEA) will provide PK-

12 instruction to approximately 70,000 dependents of military and civilian employees. Enrollment is based primarily on deployment of military troops worldwide.

1.2 Background

Physical therapy services are mandated under DoD Instruction 1342.12 entitled Provision of

Early Intervention and Special Education Services to Eligible DoD Dependents, June 2015, per a student’s individualized education program (IEP). The IEPs of the two students who require services in the base year were designed and approved by the Ramey Unit School’s

Case Study Committee (CSC).

Ramey Unit School in Puerto Rico is part of DoDEA’s Mid-Atlantic District. Based on school year 2020-21 projections, Ramey Unit School serves approximately 420 PK-12 students.

1.3 Scope of Work

DoDEA requires physical therapy services for two student attending Ramey Unit School. The number of direct sessions to meet the IEP-mandated requirement is estimated to be 210 each year. The number of meetings/sessions for reporting and consultation are estimated at 16 per year. DoDEA expects to award one contract for a base year and four option years.

2 Requirement (Objectives)

2.1 Objective 1, Physical Therapy Services at Ramey Unit Schools

Provide physical therapy services to meet the student’s IEP requirements to include the required reports and consultations.

2.1.1 Task 1. Physical Therapy Services—The Contractor shall provide physical therapy services at the school site and at the dates and times scheduled post-award. See PWS 3.5.1 for the teacher’s qualifications and Technical Exhibit #1, Standards of Conduct. Physical therapy services include the following:

1) Consultations to staff, parents/sponsors, and students IAW the IEP goals.

2) Helping develop IEPs for students requiring physical therapy services.

3) Observations, screenings, and evaluations at the Ramey Unit School, as required in writing by the contracting officer’s representative (COR).

4) Evaluation reports to include diagnostic findings and education implications.

5) Case management duties to include tracking of timeliness and review dates.

6) Maintenance of confidential special education files to ensure compliance with the Privacy

Act 10 USC 2164 and other related instructions.

7) Coordinate work schedule with the COR.

2.1.2 Task 2. Meetings—The Contractor shall:

2.1.2.1 Medium and Minutes: Provide the medium through which each conference/meeting occurs, record each meeting’s minutes, and submit them to the COR within two business days of the event.

2.1.2.2 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award in accordance with FAR Subpart 42.5.

2.1.2.3 Other Post-Award Meetings: Meet with the Contracting Officer, COR, and/or other Agency personnel, as appropriate to primarily for parent/sponsor meetings and/or IEP meetings, as required by DoDEA in writing. At these meetings the

Contracting Officer may discuss the Government’s view of Contractor performance, and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall take appropriate action to resolve any outstanding issues raised by the Government.

2.1.2.4 Attendance: Attend virtual meetings at no additional cost to DoDEA. Costs associated with attendance at face-to-face meetings shall be equal to the contract cost of one session, unless stated otherwise in writing by the contracting officer or the COR.

Performance Standards and Acceptable Quality Levels (Objective 1)

The following applies to Objective 1:

2.1.1 Performance Standard (PS1) - Tasks will be completed by the required completion date

Acceptable Quality Level (AQL 1) - 95 % of tasks will be completed by the required completion date of the schedule sessions. The remaining 5% shall be completed no later than 10 days after their due date.

2.1.2 PS2 – Meetings should take place IAW task requirements and no more than one meeting per year will need to be rescheduled.

3 Constraints

3.1 Regular school year WPES’s hours are 0830-1440 and WPMS’s hours are 0730-1420.

3.2 Holidays and Hours of Operation: Contractor personnel shall be available during the hours of

9AM to 3PM Eastern Standard Time (EST), except for Federal holidays and Federal government closures/shutdowns. The following list shows all recognized Federal holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

Presidents Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

3.3 Installation Security Requirements: Contractor personnel performing work under this contract shall follow the installation’s rules and regulations for contracted services.

3.4 Privacy: The Contractor shall ensure personnel assigned to this contract take proper precautions to protect information from disclosure. All agency-owned or agency-controlled personally identifiable information shall be collected and/or stored in accordance with all of the relevant requirements of the Privacy Act, 5 U.S.C—http://www.archives.gov/about/laws/privacy-act-

1974.html.

3.5 Physical Therapist—The Contractor shall:

3.5.1 Provide a physical therapist who meets the following minimum qualifications:

1) Possesses a current certificate from the Puerto Rico or from a state with reciprocity with

Puerto Rico.

2) Possesses pediatric experience.

3) Has experience developing and implementing IEP services in elementary and secondary school settings.

4) Is proficient in English and possesses basic computer skills.

5) Works the portion of the scheduled school year calendar covered by the period of performance.

6) Provides all direct services onsite at the Ramey Unit School.

3.5.2 Provide a replacement physical therapist—if needed—who meets or exceeds the qualifications and experience of the physical therapist provided upon award of the contract. Notify the COR in writing regarding personnel changes at least ten business days in advance of the change.

4 Government-Furnished Resources

4.1 Dates, Times, Locations, and Appropriate Space: The Government will provide the dates, times, and locations for all services delivered at Ramey Unit School in writing post-award and will provide appropriate space for the hearing-impaired services to be delivered effectively at the school.

5 Deliverables

Deliverables Frequency Medium/Format Submit To

Task 2. Meetings, PWS 2.1.2

Initial Conference: Participate in a post-award video- or teleconference within five business days after award. Provide minutes in writing in a format acceptable to the COR within two business days after the conference.

Other Meetings: As required by the

COR. Provide minutes and medium as stated above.

Email as MS

Word/ Excel attachment

COR

Task 1. Physical

Therapy Services, PWS 2.1.1

As scheduled post-award. N/A N/A

Task 3. eCMRA, PWS 2.2.1

Annually as required by the

Government CMRA website

COR

notification

6 Acronyms and Definitions

Acceptance of Services – Acceptance” means the act of an authorized representative of the

Government by which the Government for itself or as agent of another (1) assumes ownership of existing identified supplies tendered or (2) approves specific services rendered as partial or complete performance of the contract. The term, conditional acceptance, means acceptance of supplies or services that do not conform to contract quality requirements or are otherwise incomplete, that the contractor is required to correct or otherwise complete by a specified date.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the

Government by means of entering, administering, and terminating contracts within the limits of authority delegated via a Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

Department of Defense (DoD / DOD)

Deliverable - Anything that can be physically delivered but may include non-physical things such as digital reports.

Eastern Standard Time (EST)

In Accordance With (IAW)

Individual Education Program (IEP)

Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

Quality Assurance Surveillance Plan (QASP) – Government’s plan to monitor contractor’s performance, by method and frequency; all those critical areas performance required on the service contract to monitor the contractor’s performance on the contract

Subcontractor - One that enters into a contract with a prime contractor. Note: The Government is not privy to the contract(s) with the subcontractor.

7 Performance Requirement Summary and Quality Assurance Surveillance Plan

7.1 Performance Requirement Summary

Performance Standards and Acceptable Quality Levels (AQL)

Objective 1, Physical Therapy Services

Performance Standard and

Related Task AQL Inspection Method Incentives*

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Task 1, Physical Therapy

Services, PWS 2.1.1

Five (5) % deviation from the

PWS.

Sessions scheduled post-award

95% of the sessions occur as scheduled.

COR inspection and stakeholder feedback

Past

Performance

Assessment

Task 2, Meetings, PWS 2.1.2

Zero deviation from the PWS.

As stated in the PWS

No more than one meeting per year will need to be rescheduled

COR inspection

Past

Performance

Assessment.

7.2 Quality Assurance Surveillance Plan (QASP): The Government will utilize a QASP to monitor

Contractor performance on the contract, which can change at any time during the life of the contract. As such, the Government reserves the right to unilaterally edit the QASP at its discretion. The QASP primarily (1) focuses on what the Government will do to ensure the

Contractor has performed IAW the performance standards and (2) defines how the performance standards will be applied, frequency of surveillance, and minimum acceptable quality/performance.

TECHNICAL EXHIBIT 1 – Standards of Conduct

Contractor personnel performing under this requirement shall comply with the Standards of Conduct. The

Contractor agrees that inappropriate conduct shall not be tolerated and may be grounds for suspension or dismissal of a Contractor employee under this contract.

1.1 Definitions and Response to Sexual Misconduct

1) Sexual Abuse: Any act of a sexual nature committed with the intent to arouse, appeal to or gratify the lust, passions or sexual desire of the employee/ volunteer and/or student, including but not limited to criminal sexual conduct as defined by state or Federal law. Such acts include, but are not limited to: rape; carnal knowledge; sexual assault or battery; indecent exposure, indecent acts with another; or producing, viewing or trafficking in child pornography.

2) Sexual Harassment: Any acts, criminal in nature or otherwise, used to influence or threaten the rights or privileges of a student, in exchange for sexual favors, and/or deliberate and/or repeated comments or gestures of a sexual nature.

3) Inappropriate Conduct: Any behavior of a contractor toward a student that would reasonably cause the student to feel uncomfortable or that would reasonably give the appearance of impropriety, regardless of whether such behavior is complained of by the student, regardless of whether the behavior is overtly sexual, and/or regardless of whether such behavior would constitute a crime.

4) Response to Sexual Misconduct: If the contractor employee solicits, coerces, or engages or attempts to engage in any sexual conduct to include sexual abuse, sexual harassment and/or inappropriate conduct with a student, the Contracting Officer may respond to by barring the contractor employee from providing service under this contract. The Contracting Officer may take this action regardless of the student’s age, regardless of whether the student may have consented, and/or whether the conduct may be a crime under state or Federal law.

1.2 Standards—Contractor personnel shall:

1) Physical Contract: Limit physical contact with students to those actions necessary for the safety of the students (e.g., to assist students in getting on or getting off the bus, to assist in fastening seat belts [where required], to break up fights, to administer first aid [if applicable], to keep a student from falling or tripping).

2) Attire: Be properly attired and present a neat and clean appearance.

3) Communicating Allegations of Abuse: Communicate to a school administrator any observation of or student/ parent/sponsor complaint alleging sexual abuse, sexual harassment, or inappropriate conduct.

4) Discipline: NOT use verbal assault, foul language, personal or racial insults, physical contact, and/or threats of physical violence to obtain a student’s name or to enforce discipline during the performance of contracted services.

5) Improper Conduct: NOT engage in any conduct of a sexual nature (verbal or physical) with students.

6) Substance Abuse: NOT be under the influence of intoxicants, medications or drugs that impair the senses during performance of contracted services.

7) Tobacco and Food/Drink: NOT use tobacco, eat, or drink at any time while performing contracted services. This includes in and around contractor-operated vehicles, on school grounds, and on the installation. This further includes conduct that would result in the presence/scent of residual smoke on or around the transportation vehicle at the time of contracted services.

8) Giving & Selling Prohibition: NOT give or sell food, beverages, tobacco products, or merchandise to students.