Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT (PWS)

Walla Walla District (NWW) Headquarters (HQ)

Lightning Protection Services (LPS)

1. General Information

1.1 General: This Contract will be awarded as a hybrid Firm Fixed Price (FFP) and Time and Materials (T&M) contract. It is a performance-based service contract with time and materials CLIN for installation and/or repair.

1.2 Scope: The contractor must provide non-personal service(s). The contractor must provide all personnel, equipment, transportation, tools, materials, supervision, and other items necessary to inspect, certify, and repair and/or install the Lightning Protection System (LPS) covering the entire roof as defined in this Performance Work Statement (PWS), UL96A and NFPA780 standards except for those specified in Part 3 Government Property and Service. Upon contract award the Contractor must provide drawings of the LPS detailing components, interconnections, and resistance readings in both digital and hard copy formats. The drawings must meet industry Computer-Aided Design (CAD) standards and cover all roof areas. Testing and inspection of all lightning aerials, cables, air terminals, down leads, and connections to the UL96A and NFPA 780 standards. The Contractor must provide a complete report including visual inspection and testing results with noted deficiencies and associated costs for repairs to the Contract Officer’s Representative (COR). The contractor must provide required recurring inspections, types, and intervals based on the inspection results and NFPA 780.

1.3 Period of Performance:

Base Year: 2025-2026 Option Year One: 2026-2027 Option Year Two: 2027-2028

1.4 Location and Hours of Operation:

Location: Walla Walla District Headquarters Address: 201 N 3rd Ave., Walla Walla, WA 99362-1876

Hours of Operation: Normal workdays and business hours for the Contractor must parallel those of the Government’s, which are generally Monday through Friday, 0600-1600 except Federal Holidays.

2. Post Award

2.1 Submittals. The Contractor must complete and submit to the COR within 15 calendar days of contract award:

2.1.1 Certificate(s) of Insurance.

2.1.2 Inspection and maintenance certifications required for LPS.

2.1.3 Certificates of safety training covering Safe Work Practices, Personal Protective Equipment, and Fire Protection.

2.1.4 The qualifications of each Contractor performing work.

2.1.5 The name, address and telephone number(s) (not to exceed three) where Contractor’s supervisor can be reached.

2.1.6 Quality Control Plan and Inspection Checklist.

2.1.7 List of any non-US citizens requiring access to the Walla Walla District HQ building.

2.2 Pre-Work Meeting: After all post award submittals have been reviewed and approved by the Government a pre-work meeting date and time will be established. The pre-work meeting will be scheduled no later than 15 calendar days prior to condition assessment/inspection of the LPS. At this meeting, the COR will establish lines of authority and Government procedures for contractual administrative and work issues.

2.3 Condition Assessment/Inspection: Within 60 calendar days of contract award, the Contractor must perform the condition assessment/inspection of the LPS covering the entire roof and equipment to UL96A Standards. The Contractor must identify any deficiencies and/or non-compliance issues and submit a Condition Assessment Report within 30 calendar days after the assessment. The Contractor must provide a “get-well” plan to install and/or repair any discrepancies with associated cost for installation and/or repair of system. The Contractor must be responsible for all installation, replacement of parts, etc. unless identified in the Condition Assessment Report or not approved by the COR. The Contractor must include in the report recommended recurring inspection types and intervals based on the inspection and NFPA 780.

3. Government Furnished Resources:

3.1 Utilities: Utility services (electrical power, water services, and restroom facilities) required in the performance of the contract may be available from Government sources within the contract areas or from other sources approved by the COR. The utilities are available as is. All extensions, adapters, and other necessary items are the Contractor’s responsibility.

3.2 Utility Conservation: The Contractor must ensure employees practice utility conservation. The Contractor is responsible for operating under conditions that prevent the waste of utilities to include turning off lights when not necessary for work and turning off water faucets and valves when not in use.

3.3 Drawings: The Government will provide existing as-built drawings of the building roof plan to the Contractor. The Contractor must be responsible for digitizing and providing one hard copy and one digital copy sent via email to the COR identifying major equipment and the lightning protection system.

4. Contractor Furnished Resources:

4.1 The Contractor must furnish all travel, lodging, supplies, parts, tools, equipment, materials, and parts necessary to perform inspection, certification, and repairs/installation to the LPS.

5. Lightning Protection System

5.1 Inspection/Certification (Firm-Fixed Price - FFP): The Contractor must inspect the lightning arresting system for acceptable resistance levels between building LPS and earth ground. The Contractor must inspect the equipment to UL96A Standards.

5.1.1 Reports:

5.1.2.1 Inspection Results. The Contractor must furnish a full written report, to include a visual inspection and test results with noted deficiencies and associated costs for repairs to the COR. The test report will include photos clearly documenting the deficiencies.

5.1.2.2 Recommended Repairs. The Contractor must furnish a full written report for recommended repairs and/or installation of required parts/equipment to bring the LPS in compliance with NFPA 780 and UFC 3-575-01. The report must include itemized costs associated with each repair to the COR.

5.1.2.3 Recommended Inspections. The Contractor must provide a report of recommended recurring inspection types, intervals, and costs to ensure the LPS remains fully certified.

5.1.2 Drawings: The Contractor must provide both digital and hard copy drawings of the LPS detailing components, interconnections, and resistance readings. The drawings must meet Architecture, Engineering, and Construction (A/E/C) Computer-Aided Design (CAD) Standards and cover all roof areas.

5.2 Recurring Inspections (FFP): The Contractor must provide recurring inspections, with approval from the COR, as recommended in the report. The Contractor is required to comply with all applicable LPS maintenance/service State and Federal rules and regulation and maintain adequate records of this compliance. The Government reserves the right to have a third party inspect the LPS. All inspections must conform to applicable standards. A copy of each inspection result must be submitted to the COR and must include information referenced in Paragraphs 5.1.2.1 and 5.1.2.2 of this PWS.

5.3 Supplies and Materials: All materials, supplies, equipment, transportation, lodging, supervision, services, and any items necessary to perform recurring inspections and repairs to the LPS must be provided by the Contractor.

5.4 Repairs (Time and Materials – T&M): Any issues discovered during an inspection requiring repairs to be made to the LPS in order to complete/pass the certification process must be reported to the COR. The Contractor must provide a price proposal for necessary repairs as outlined in Paragraph 5.1.2.2.

The COR will report the findings to the Contracting Officer. The proposal requires Contracting Officer approval prior to repair work starting. The proposal must include the contract number, job description, Contractor travel charge, work to be performed, and itemized labor and materials cost. Upon approval from the Contracting Officer, the Contractor must repair and/or install required parts/equipment to bring the system up to standards. This CLIN may be used multiple times, not to exceed (NTE) $25,000. Any changes that impact price, completion date, change in specified items, or any specification listed herein this purchase order, must be completed by a bilateral modification. After any repair or modification to the LPS, the Contractor must update the drawings to A/E/C CAD standards and provide them to the COR upon completion.

5.5 Time and Materials (T&M): The Contractor must be responsible for making all repairs and replacements necessary to ensure a fully certified LPS.

5.6 Invoicing: Payment for T&M line items will be as specified in FAR clause 52.212-4 Alternate I. In addition to the basis for labor rate specified in the clause (wages, indirect costs, G&A expenses, and profit), the contract rates must include all superintendence for subcontractor and cost for consumables and small tools required to complete the required repairs. Materials that are directly consumed in connection with the furnishing of the labor hours accomplished under the T&M line item will be reimbursed at cost, plus 10 percent for material handling cost. Reimbursement will only be made for material costs that exceed the amount already paid under the labor hour rates. To be eligible for reimbursement, the contractor must provide a valid, third-party invoice for the materials, which includes:

5.6.1 The name and address of the supplier

5.6.2 A detailed description of the materials purchased

5.6.3 The quantity and unit price of the materials

5.6.4 The total cost of the materials

5.6.5 The invoice must be from the actual supplier of the materials, not from the Contractor themselves. The Contractor must also obtain prior approval from the Contracting Officer for the materials used and provide documentation to support the reimbursement request.

All invoices submitted by the Contractor must be free from any additional terms and conditions that are not explicitly agreed upon in the contract. The Contractor must not include any language or provisions on the invoice that attempt to modify or supersede the terms and conditions of the contract. Invoices that contain such language or provisions will be rejected and returned to the Contractor for revision and resubmission.

6. Safety/Security/Mobilization/Demobilization

6.1 Safety Requirements: The Contractor must protect all existing structures, utilities, and work of any kind against damage. To ensure the safety of Contractor employees and District personnel, the Contractor must be trained in the required aspects of the applicable safety standards.

6.1.1 USACE Safety Manual: The Contractor must apply risk management strategies to ensure personnel safety and must comply with safety requirement articulated in EM 385-1-1, the US Army Corps of Engineers Safety Manual. The safety manual can be accessed at:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20_EFFECTIVE%2015March2024.pdf

6.1.2 OSHA: The Contractor must also comply with 29 CFR 1910-Occupational Safety and Health Act (OSHA). 29 CFR 1910 can be accessed at: https://www.osha.gov/laws-regs/regulations/standardnumber/1910.

6.2 General Security Requirements and Guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters must be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installation, facilities and activities, and security awareness training contributes to these efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel must complete initial training within 30 calendar days of contract award or the date new contract personnel begin performance on the contract. Within 5 business from the completion of training, the Contractor must provide written documentation (e.g., email or memorandum) to the Government representative. The documentation must include all names of contract personnel trained and which training they completed; the Contractor must maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel must comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (RAM), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures— this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should FPCON or HPCON levels at any individual facility or installation change, the contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

6.2.1 Contractor Schedules: The Contractor must notify the COR at least 3 workdays in advance of the access date to the facility. The contract personnel must be pre-approved, and their names must appear on the authorized Contractor personnel list.

6.2.3 Contractor Personnel: All Contractor employees must be at least 18 years of age and must be able to fluently read, write, speak, and understand English.

6.3 Pre-screen candidates using E-Verify Program: Contractors must comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the EVerify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates must be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification and submit it to the Contracting Officer to become part of the official contract file.

6.4 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access must complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

6.5 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contractor personnel must receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

6.6 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Control personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

6.7 Training requirements for the protection of sensitive information: All contract personnel with access to critical information (as identified in the RA’s OPSEC Program) shall complete initial and annual refresher OPSEC Level I Awareness training, which is available at the following websites:

https://www.iad.gov/ioss/, or http://www.cdse.edu/catalog/operations-security.html (websites subject to change). All contract personnel with access to Controlled Unclassified Information (CUI) shall complete initial and annual refresher CUI training in accordance with applicable Army policy.

6.8 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

7. Quality Assurance Surveillance Plan Contractor Quality Assurance: The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved. In this contract the quality control program is the driver for product quality. The contractor must develop a comprehensive program of surveillances and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success. Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program. The Government will evaluate the Contractor’s performance under this contract for those tasks listed on the Performance Work Statement in accordance with the Quality Assurance Surveillance Plan. The COR will follow the methods of surveillance specified in the Performance Requirements Summary (PRS). The COR will record and retain all COR inspections.

Performance Requirement Summary (PRS):

Performance Objective

Description

Acceptable Quality Level

(AQL)

Surveillance

Method

Par. 5.1.2.1 Provide a full written report of inspection

The Contractor must provide a full written report, visual inspection and testing results with noted deficiencies and associated costs for repairs to the

COR.

100%

Pass or Fail

Par. 5.1.2.2 Provide a full written report for recommended repairs

The Contractor must furnish a full written report for recommended repairs and/or installation of required parts/equipment to meet industry standards. The report will include itemized costs associated with each repair to the COR.

Par. 5.1.2.3 Provide a report of recommended inspections

The Contractor must provide a report of recommended recurring inspection types and intervals based on the inspection and NFPA 780.

Par. 5.1.3 Provide Drawings

The Contractor must provide drawings of the LPS detailing components, interconnections, and resistance readings. The drawings must meet A/E/C CAD Standards and cover all equipment and roof areas.

Section 8 Additional Reports

Maintenance and repair reports are submitted within the time specified in Section 8 – Contractor Reports

90%

8. Contractor Reporting

8.1 Maintenance Reports: The Contractor must submit a quality control report for each inspection or repair performed. The report must include: the contract number; compliance with the schedule; safety problems identified; corrective actions taken to correct safety problems; parts repaired or replaced; and all maintenance/repair work performed. Quality control report must be provided to the COR or designated representative no later than 10:00 a.m. the following business day that the work was completed. Forms used for quality control reports are subject to the approval of the COR.

8.2 Contractor Negligence: Damage occurring during on-site work as a result of actions taken by the Contractor must be immediately reported to the COR, as outlined below under “Incident/Accident Report”, and be the responsibility of the Contractor to repair or replace with parts acceptable under this contract.

8.3 Incident / Accident Report: An incident/accident constitutes an incident or act involving the

Contractor, which may or may not have caused obvious damage to persons or property. This includes injuries to Contractor employees, members of the public, or damage to Government or personal property. The Contractor must notify the COR by telephone within 30 minutes of any incident or accident, followed by a written report. These reports must include, but are not limited to, location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information such as who was injured and what happened. These reports must be accompanied by sketches, graphs, drawings, and photographs, as needed, and forwarded to the

COR within 1 working day following the injury or accident.

9. Contract Administration:

9.1 Contracting Officer Representative: At the time of the award, a Contracting Officer’s Representative (COR) will be appointed in accordance with DFARS 252.201.-7000. A designation letter will be forwarded to the Contractor listing the COR’s duties and responsibilities.

9.2 Invoicing: The Contractor must submit invoices to the Government for the duration of the award.

The submission date on the invoice must reflect the actual date the invoice is submitted to the COR.

Invoices must be sent to the address below:

COR: Name Disclosed After Award US Army Corps of Engineers Walla Walla District 201 North 3rd Ave Walla Walla, WA 99362-1876

Alternatively, invoices can be digitally submitted to:

COR: Name Disclosed After Award Email: Disclosed After Award