PERFORMANCE WORK STATEMENT.docx

PERFORMANCE WORK STATEMENT

CURATION SUPPORT FOR

NAVAL HISTORY AND HERITAGE COMMAND

1.0 Period of Performance

30 September 2022 – 30 September 2023

Option Years. None

2.0 Purpose

Purpose statement: Performance specification for Naval History and Heritage Command Occupational Safety and Health (OSH) safety support to strengthen NHHC OSH program implementation, and risk management by assessing the work processes, documenting risk assessments and providing recommendations to augment written programs and processes.

3.0 Scope

3.1 Tasks

Provide assistance to perform Safety Program Assessments with the Full time Equivalent (FTE) not to exceed 2,080 work hours in a fiscal year. Complete all necessary tasks Interpret requirements, apply established applicable Safety and Occupational Health Standards and implement solutions in support of mission goals Coordinate and collaborate with work process supervisors and work process owners to provide technical advice and guidance Perform workplace/work process assessments: Evaluate new and existing work processes and assists in performing baseline assessments with recommended mitigation methods and techniques Risk Management: Assist in working with the process owners to assess risks and assist in making recommendations for controls to reduce or accept risk Determine the need for programs, changes and provide recommendations for implementation of new or revised policies and procedures.

Coordinate OSH compliance programs at the location of assignment; establish and maintain programs IAW established OSHA laws Assist in establishing, reviewing, updating and developing Safety and Occupational Health policies procedures, standards, and instructions Perform training Perform compliance assessments and Occupational Safety and Health (OSH) inspections.

Deliverable: Contractor shall provide monthly operational and financial reports on the status of this task order. In addition, the Contractor shall provide, prior to contract end/optional contract 2 renewal, a final report with a summary and reference of all assessments performed. The Contractor shall provide weekly status reports to the Navy Technical Representative (NTR), refer to 8.4 below.

Reporting categories/information will be provided to the contractor.

Supply all necessary materials, equipment, and staffing to fulfill this task order. This may include but is not limited to: laptop computer, scanning equipment, cellular based internet, cell phone, printer, and furniture.

3.2 Personnel and Experience Requirements

Experience in implementing and managing Safety and Occupational Health programs in accordance with OSHA laws, industry standards, best practices, techniques and policies. Certified Safety Professional (CSP) OR Associate Safety Professional certification/s highly desired.

Knowledge and use of change management methods Proficient in use of information systems, software applications, such as work processing, spreadsheets, database application and the internet. Knowledge of MS Office computer programs are required.

Ability to clearly and effectively articulate, present, and promote varied ideas and issues (to include sensitive or controversial topics) before a wide range of audiences.

Ability to convey written information in a clear, concise, organized, and convincing manner for the intended audience. Able to express thoughts persuasively and uses effective modes to reinforce message retention.

The government estimates this work will take (1) full time equivalent over the period of performance.

Knowledge of ESAMS and Risk Management Information (RMI) System is a plus.

Minimum Qualifications Contractor personnel shall possess:

· Desire 8 years of experience in applying safety and occupational health management or Certified Safety Professional (CSP) Certification with at least 3 years of experience.

· Working Knowledge of occupational safety and health principles, practices, procedures, body of laws and regulations (e.g., 29 CFR 1910, and DODI 6055.1)

· Excellent communication, facilitation, and interpersonal skills, with the ability to work across functional lines and at many levels

· Ability to think creatively, strategically and technically

· Ability to work a flexible schedule based on department and Company needs 3

· Contractor must be able to obtain a Common Access Card or Washington Navy Yard installation access ID equivalent.

4.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor.”

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

5.0 Travel

Travel is not required for this task order

6.0 Place of Performance

Washington Navy Yard 805 Kidder Breese Street Washington Navy Yard, D.C. 20374-5060

7.0 Security

Work under this task order is Unclassified

8.0 Payment

Payment will be made by iRAPT/WAWF

9.0 Points of Contact

9.1 COR

Wesley Peters Contract Specialist, NMD 202-685-5081

9.2 Contracting Officer

TBD

9.3 Contract Administrator

Stuart Davis, 757-443-1444

9.4 Navy Technical Representative (NTR)

Sheri Hendricks Safety Branch Head 202-433-9795