Performance Work Statement.docx

PERFORMANCE WORK STATEMENT (PWS)

INTERMEDIATE MUSEUM SUPPORT SERVICES – COLLECTIONS SUPPORT

FOR

THE NAVAL HISTORY AND HERITAGE COMMAND (NHHC)

U.S. NAVAL UNDERSEA MUSEUM (USNUM)

KEYPORT, WA

1.0 BACKGROUND

The Naval History and Heritage Command (NHHC) Washington Navy Yard (WNY) requires a variety of support services in order to meet its mission requirements. NHHC is located at the WNY Washington, DC and is responsible for the preservation, analysis, and dissemination of U.S. Naval history and heritage. NHHC is composed of 42 facilities in 13 geographic locations that includes the Navy Library, 10 Museums, a Heritage Center, and the Historic ship Nautilus. NHHC’s mission is to:

· Collect, preserve, protect and make available the artifacts, documents, and art that best embody our naval history and heritage for present and future generations.

· Advance the knowledge of naval history and heritage through professional research, analysis, interpretation, products and services.

· Remind America of its need to maintain a strong Navy and Marine Corps to protect its citizens, their freedoms and the nation's maritime commerce.

2.0 PURPOSE

The Naval History and Heritage Command is procuring contractor manpower in support of the U.S. Naval Undersea Museum. As an official Department of the Navy Museum under the Naval History and Heritage Command, the U.S. Naval Undersea Museum’s mission is to collect, preserve, and interpret naval undersea history, science, and operations for the benefit of the U.S. Navy and people of the United States of America.

3.0 SCOPE

The scope of this PWS shall be limited to performing the tasks listed under Section 7.0.

4.0 PERIOD OF PERFORMANCE

29 September 2022 to 30 September 2023

5.0 PLACE OF PERFORMANCE

The contractor shall provide the support services at the following Government facilities/locations:

U.S. NAVAL UNDERSEA MUSEUM, 1 GARNETT WAY, KEYPORT WASHINGTON 98345

In the event of a weather emergency, the contractor will coordinate with the Technical Point of Contact (TPOC) to see if telework is available and required.

5.1 HOURS OF OPERATION

5.1.1 Work Schedule and requirements:

The contractor shall perform and adhere to the following:

· Normal duty hours: Monday through Friday from 0800-1630. The contractor is responsible for providing performance/service between the Prime Period of Service (PPS). No overtime will be paid under this contract.

· This requirement is for a temporary, part-time position. The contractor will work 20 hours per week for approximately 47 weeks for a total of 940 hours.

· Recognized Federal Holidays; Office is closed. Contractor support services shall be provided except for the following federal holidays:

· New Year's Day

· Martin Luther King's Birthday

· President's Birthday

· Memorial Day

· Juneteenth Day

· Independence Day

· Labor Day

· Columbus Day

· Veteran's Day

· Thanksgiving Day, and

· Christmas Day

· Payment. The contractor shall not accrue leave as a result of this requirement (i.e. the Government shall not pay for accrued leave).

· Absences. The contractor shall advise the TPOC, or his/her representative, of any planned or unplanned absences.

· Personal Appearance. The contractor shall be neat, clean, well-groomed, and in appropriate business attire clothing when in office and public areas. The contractor shall display the identification badge provided by security any time while at work.

· Ethical Conduct. The contractor, although in fact not a Government employee, shall comply with Executive Order 11222 of May 8, 1965, “Prescribing Standards of Ethical Conduct for Government Officers and Employees,” and shall also comply with Department of Defense (DOD) and Department of Navy (DON) regulations implementing this Executive Order. In addition, the contractor shall adhere to all DOD, Navy, and Command policies and regulations during the performance of their duties. Contractor shall not accept tips and / or donations for services rendered. In the event that donations are offered all such donations shall be referred to the general offerings of the NHHC.

· The contractor shall provide proof of a successful background criminal history check at local or state or national level, as listed in 10.0 Security.

· Government Regulations. The contractor shall become acquainted with and obey all pertinent Command, Navy, and DOD regulations, shall perform in a manner which precludes any waste of utilities and shall not use government equipment for personal business. The contractor shall comply with government policies and regulations in regard to identification badges, parking, and professional decorum.

· Liability Insurance. As an independent contractor, all medical, dental and professional liability insurance is the responsibility of the contractor.

· Administrative Leave. For unusual and compelling circumstances (e.g., weather emergencies) in which the Commanding Officer either excuses all facility personnel from reporting to work or dismisses all personnel early, the Commanding Officer is authorized to grant administrative leave to the worker. This administrative leave will not be compensated.

· Government-Furnished Property. The government will make a best effort to provide office space, office furniture, telephone/fax service, and the use of a copier and computer hardware and software necessary for use by the contractor. The government will allow unlimited telephone usage, both local and long distance, in support of the Business Operations Administrative Support position. The government will provide utility services for the contractor’s use while on site.

· Contractor-Furnished Property. The contractor shall furnish any items which are for personal use/ownership.

· Furlough. Unless otherwise authorized by a defense appropriations bill, contractors will not be reimbursed by the Government for services rendered during a furlough or shut down. Furloughs may include but not limited to temporary closure of facility due to weather conditions, construction in work areas, grants of leave due to Presidential decree (added day of holiday for Christmas or holiday granted due to death of a former President etc), shut down of Government Facilities due to lack of Annual Funding or any other reason. In the event of a Government furlough, the Commanding Officer will determine which contract employees are considered essential employees who must report to work. All other contract employees will be furloughed until the Government shutdown ends or they are contacted by the Command or his/her representative that they have become essential employees.

· A worker with a bona fide medical emergency occurring while on duty, or with an on-the-job injury, will be provided stabilizing medical care according to the procedures of the NHHC. The contractor shall reimburse the Government for all medical services provided unless the worker is otherwise entitled to Government medical services.

· The contractor and all workers shall comply with all NHHC checkout processes. These processes include returning government property, i.e., identification badges, pagers, cellular phones, etc., to the NHHC upon a worker’s last day of service. Failure to do so promptly may result in delay of payment to the contractor.

· Workers shall make no use of the Government facilities or property provided under this contract in connection with other employment.

· The Secretary of the Navy has determined that the illegal possession or use of drugs and paraphernalia in a military setting contributes directly to military drug abuse and undermines Command efforts to eliminate drug abuse among military personnel. The policy of the Department of the Navy (including the Marine Corps) is to deter and detect drug offenses on military installations. Measures to be taken to identify drug offenses on military installations, and to prevent introduction of illegal drugs and paraphernalia, include routine random inspection of vehicles while entering or leaving, with drug detection dogs when available, and random inspection of personal possessions on entry or exit. If there is probable cause to believe that a worker has been engaged in use, possession, or trafficking of drugs, the worker may be detained for a limited period of time until he/she can be removed from the installation or turned over to local law enforcement personnel having jurisdiction. When illegal drugs are discovered in the course of an inspection or search of a vehicle operated by a worker, the worker and vehicle may be detained for a reasonable period of time necessary to surrender the individual and vehicle to appropriate civil law enforcement personnel. Action may be taken to suspend, revoke, or deny clinical privileges as well as installation driving privileges. Implicit with the acceptance of this contract is the agreement by the worker to comply with all Federal and State laws as well as regulations issued by the Commander of the military installation concerning illegal drugs and paraphernalia.

6.0 OBJECTIVES

The scope of this effort is to provide temporary, part-time collections management support for the U.S. Naval Undersea Museum. The museum is located just outside the Naval Undersea Warfare Center in Keyport, Washington. The museum is the only official Navy museum dedicated to interpreting all of the Navy’s undersea activities. Contractor support is essential to the museum’s collections management department. The Contractor shall provide collections management services for the U.S. Naval Undersea Museum’s Collections Managers to assist the museum in meeting their goals and objectives.

This contractor will build on a previous 2019 3-month contractor position, which successfully began processing our 2,576 item Technical Manual collection. The current requested contract will build on already-invested funds to bring this project closer to completion. Additionally, the contractor will work to reduce cataloging backlog which has existed at the museum since its inception.

The Contractor shall furnish all work, management, supervision, labor and materials (except material and equipment specified as government-furnished) necessary to ensure the effective and efficient performance of functions identified throughout this PWS. The Contractor shall be capable of providing flexible, responsive, and high quality services and support. The Contractor shall conduct reviews to ensure the effective and efficient performance of functions identified throughout this PWS.

Access to USNUM as well as contracted tasks do not require a Common Access Card. Contractor will not work with PII and therefore, no security clearance is required.

7.0 TASKS

Required tasks for Collections Support shall include:

· Provide collections management services including cataloging, photography, and housing of the U.S. Naval Undersea Museum Technical Manual Collection, as well as other backlogged accessioned artifacts, in accordance with accepted industry standards and in conjunction with USNUM Collections Management Policies and Procedures. The cataloging process includes a condition assessment, object description, cleaning, physical numbering, and rehousing.

· Input all object data and images into an appropriate format for future import into DONCOMS (EMu).

· Digitize images to be uploaded into the collections management database, and be responsible for ensuring all images are in focus with proper exposure and composition.

· Work requires an eye for detail in performing all document related tasks.

· Project requires ability to work independently.

· Follow-up to ensure that all tasks are completed on schedule and according to expectations.

· Have regular meetings with USNUM representative(s) to review progress/results.

7.1 Minimum Qualifications:

The contractor personnel shall:

· Possess an accredited Bachelor of Arts degree or equivalent in History, Anthropology, Public History, Museum Studies, or a related field such as but not limited to American History, Art History, or Military Studies.

· Possess at least 2 years of experience in museum collections management practices, knowledge of museum standards, administration, practices and principles, and knowledge of Collections Management databases.

· Have solid experience in and knowledge of Microsoft Excel.

· Have hands-on experience with object handling and cataloging.

8.0 TRAVEL

Travel is not required for this purchase order.

9.0 SECURITY

Work under this task order is UNCLASSIFIED.

10.0 INVOICING

The Contractor shall be responsible for submitting invoices and initiating receiving reports electronically through Wide Area Work Flow – Receipt and Acceptance (WAWF) for goods and services rendered under this Contract.

If not already registered, Contractor personnel shall self-register as a “Vendor” under “User Roles for WAWF” at the web site: https://wawf.eb.mil/, and be activated by the Contractor’s designated Electronic Business Point of Contact (EBPOC). Please note that WAWF will not be able to allow any invoicing until there is an EBPOC established – the WAWF help-desk should be called (866-618-5988) and consulted further in cases when EBPOC has not been established. Lastly, for the “Location Code”, use your company’s CAGE code. WAWF training is available on the internet at http://wawftraining.com.

The Contractor shall submit invoices for payment and initiate receiving reports only once the period of performance for this contract has expired. The Government shall process invoices for payment and associated receiving reports when in receipt in the WAWF system.

When initiating documents within WAWF, Contractors shall use the appropriate Department of Defense Activity Address Code (DoDAAC) codes established in the included DFARS clause 252.232-7006 located in the clauses section in this contract.

11.0 PRIVACY ACT STATEMENT

Pursuant to Title 5 United States Code 552a(m)(l), the contractor and all employees of the contractor working under this contract are required to comply with the requirements of 5 U.S.C. 552a (“The Privacy Act of 1974”).

12.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES

In accordance with DFAR 211.106, there shall be a clear distinction between Government employees and service contractor employees. Service contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel. Contractor personnel will be required to obtain and wear badges or other visible identification for meetings with Government personnel to provide a clear distinction between service contractor employees and Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

13.0 NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will insure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

14.0 COMBATTING TRAFFICKING IN PERSON (CTIP)

The Department of Defense (DOD) has a zero tolerance policy regarding trafficking in persons. FAR Subpart 22.17: Prescribes overall federal regulation implementing 22 U.S.C. 7104 which applies to all acquisitions. Requires government contracts to (a) Prohibit contractors, contractor employees, subcontractors, and subcontractor employees from engaging in trafficking in persons during the period of performance of the contract.

15.0 CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES, SENSITIVE INFORMATION, INFORMATION TECHNOLOGY (IT) SYSTEMS OR PROTECTED HEALTH INFORMATION

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense (OSD), the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy command under this contract is required to obtain a DoD CAC. Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command's Security Manager (CSM) upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance as of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. FD-258 Fingerprint Card

d. Completed Electronic Investigation (EQIP)

e. All contractor resource(s) must have an active Joint Personnel Adjudication System (JPAS) profile

f. Common Access Card(CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEM

In Accordance With (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to Department of the Navy (DoN) or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include PHI. All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check (NAC) with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance (IA) Technical Level 1, and must be trained and certified on the Operating System (OS) or Computing Environment (CE) they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy CSM and ISSM/IAM manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy IT resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the Contracting Officers Representative (COR) shall sign the SAAR-N as the supervisor.

The SAAR-N shall be forwarded to the CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

INTERIM ACCESS

The CSM may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the contractor's security representative. Within three (3) work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the contractor's security representative. The contractor's security representative shall be the primary point of contact on any security matter. The contractor's security representative shall not be replaced or removed without prior notice to the Contracting Officer and CSM.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a U.S. citizen or a U.S. permanent resident with a minimum of 3 years of legal residency in the U.S. (as required by the Deputy Secretary of Defense DTM 08-006 or its subsequent DoD Instruction (INST)) and

Must have a favorably completed NACI or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the CSR must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed NACI or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-U.S. citizens outside the U.S..*

**Alternative language which may be included as appropriate:

Contractor and all Contractor personnel with access to or responsibility for XXXXXX of this contract shall comply with DoD Directive 8500.1E IA, DoDI 8510.01 Risk Management Framework (RMF) for DoD IT, DoD Directive 5400.11 DoD Privacy Program, DoD 5200.2-R Personnel Security Program and HSPD 12.

X.1 Be CAC ready at the IT Level II prior to reporting for work.

X.2 At minimum, all contractor personnel must possess/maintain a favorable Tier 3 investigation; formerly a NAC with Local Agency Check and Credit Check (NACLC). This requirement is critical in order to access the data base systems within NAVSUP. It is Contracting Companies; responsibility to ensure that 100% of the contractors have the Tier 3 investigation/IT Level II. In addition, interim approval of clearances is not authorized.

X.3 Be citizens of the U.S.

X.4 If at any time, any contractor person requiring a CAC is unable to possess/maintain an adjudicated Tier 3 investigation, the contractor shall immediately notify the NAVSUP COR to coordinate removal of such a person from work under this contract.

X.5 Contractor personnel with access to or responsibility for nonpublic government data under this contract must comply with HSPD-12 Personal Identity Verification (PIV) issuance requirements, known as the CAC for NAVSUP.