Performance_Statement_Work_2024_09_12.pdf

PERFORMANCE WORK STATEMENT (PWS)

ANALYTICAL LABORATORY SAMPLE ANALYSIS FOR TRINITY

RIVER FISH HATCHERY

MAY 16, 2024

1 INTRODUCTION

Bureau of Reclamation (Reclamation): Reclamation is a water management agency with 600 dams in the 17 western states. We are known best for construction of dams, power plants, and canals, including Hoover Dam on the Colorado River, and Grand Coulee Dam on the Columbia River. Reclamation is the largest wholesaler of water in the country and second largest producer of hydroelectric power in the western US.

2 SCOPE

The Bureau of Reclamation’s Technical Service Center (TSC) performs hazardous materials investigations on a variety of features located in California.

2.1 Analytical laboratory analyses are needed to determine the presence of California and federally regulated hazardous materials, as defined in 11 DELIVERABLES.

2.1.1 Up to 380 samples will be collected by Reclamation personnel as shown in

Table 1. The quantity of samples assumes one analysis per sample; this may change depending upon the capabilities of the laboratory where multiple analyses may be performed on a single sample. The specimens will include concrete and surfacing material. These samples will be collected from various locations in the Trinity River Fish Hatchery (TRFH) facility. Each sample will be given an identification number and collection metadata by Reclamation.

The Contractor shall prepare and analyze the samples using the analytical methods noted on the Chain of Custody (COC) supplied with the samples.

The Contractor shall provide electronic, numerical data, QA/QC files, and pdf files. Original data files shall be retained by the contractor for 6 months past the duration of the Period of Performance (Section 13).

Table 1. Breakdown of Samples vs Analyses Sample Matrix Quantity Units CARB 435 Asphalt 115 each EPA/600/R-93-116, bulk asbestos by PLM

Coatings/Building Material

215 each

EPA 6010 & EPA 7471,

California Administrative Manual 17 (CAM17) metals and mercury:

Ag, As, Ba, Be, Cd, Cr, Co, Cu, Mo, Ni, Pb, Sb, Se, Ti, V, Zn and Hg

Coatings/Building Material

60 each

2.2 TEST METHODS

The laboratory analyses shall follow the follow test methods. Note that SW-846 refers to United States Environmental Protection Agency “Test Methods for Evaluating Solid Waste, PWS, Sample Analysis Trinity River Fish Hatchery, California

Physical/Chemical Methods”, EPA Publication SW-846 [Third Edition, 1986 as amended by Update I (July, 1992), Update II (September, 1994), Update IIA (August, 1993), and Update IIB (January, 1995)], as referenced in 22 Code of California Regulations, Division 4.5, Chapter 10, Article 2, “Definitions.”

2.2.1 California Air Resources Board (CARB) Test Method 435, "Implementation Guidance Document, Air Resources Board Test Method 435, Determination of Asbestos Content of Serpentine Aggregate, Field Sampling and Laboratory Practices,” April 2017. https://ww2.arb.ca.gov/resources/documents/test-method-435.

2.2.2 Method for the Determination of Asbestos in Bulk Building Materials'', Method EPA/600/R-93/116.

2.2.3 U.S. Environmental Protection Agency (EPA) Hazardous Waste Test Methods, SW-846, Test Method 6010, "Inductively Coupled Plasma-Atomic Emission Spectrometry", version B, minimum.

2.2.4 EPA Hazardous Waste Test Methods, SW-846, Test Method 7471B, " Mercury in Solid or Semisolid Waste (Manual Cold-Vapor Technique)", February 2007.

3 CONTRACTOR QUALIFICATIONS

3.1 Method certifications:

3.1.1 Asbestos, bulk fiber by method EPA/600/R-93/116: California Environmental Laboratory Accreditation Program certification (ELAP).

3.1.2 Asbestos by CARB 435, 400 point count, California ARB.

3.1.3 EPA 6010: California ELAP.

3.1.4 EPA 7471: California ELAP.

3.2 Contract award requirement:

3.2.1 For a successful contract to be signed, the contractor shall either apply for or have a Commercial and Government Entity (CAGE) Code from the Defense Logistics Agency (DLA).

3.2.1.1 For contractors without CAGE codes, apply through DLA here:

Commercial and Government Entity Program (dla.mil)

3.2.1.2 Note that CAGE Codes can take several weeks to be processed.

3.2.1.3 If the successful contractor does not have an active CAGE Code by the time the contract is to be signed, the contractor shall be considered non-responsive and the next contractor shall be awarded the contract.

3.2.1.4 For contractors with a CAGE Code, include that in your response.

3.2.2 889 Certification:

3.2.2.1 Bidders shall meet Federal Acquisition Regulation Section 889 requirements as noted here: https://www.acquisition.gov/Section-https://ww2.arb.ca.gov/resources/documents/test-method-435 https://ww2.arb.ca.gov/resources/documents/test-method-435 https://cage.dla.mil/Request

889-Policies. If the successful bidder does not have an 889 form on file, include with the bid documents. This is required for the contract.

4 SUBCONTRACTING

4.1 No more than three subcontract shall be allowed. Should the Contractor require more than three, each additional laboratory shall be approved prior to the samples being sent from the Contractor to the Subcontractor.

5 GOVERNMENT-FURNISHED EQUIPMENT (GFE) AND MATERIALS

5.1 GFE: None.

5.2 Government Furnished Materials: Samples are as described in 2 SCOPE. Government will deliver the samples to the contractor under COC. Samples shall be held for 6 months after the analysis and disposed of.

5.3 Contractor-Furnished Equipment and Materials: The Contactor shall be responsible for providing necessary equipment, materials, and supplies to accomplish the tasks in this PWS.

6 REGULATIONS/POLICIES

6.1 Not applicable.

7 TRAVEL

7.1 Not required to fulfill the requirements of this PWS.

8 GOVERNMENT VEHICLES

8.1 Contractor will not use any Government vehicle either as a driver or passenger.

9 SECURITY

9.1 None.

10 TRAINING

The Contractor is responsible for training for its employees.

11 DELIVERABLES

The table below provides a list of deliverables, the media with the number of copies, and the recipients. Deliverables shall be identified by government sample number provided with the sample, electronic numerical data in either text, comma delimited file or Microsoft Excel 365 version in .xlsx format with each data point in a separate column (see 11.1.3), and in electronic format as a searchable PDF. Data from subcontractor shall also be in the same format.

11.1 For each sample, an analytical laboratory analysis report is required that details the findings from examinations performed on that sample. The report shall include:

11.1.1 List the test procedures employed and identify the technique(s) of that procedure used to analyze the sample.

11.1.2 Listing of laboratory’s certification(s) for test methods.

11.1.3 Electronic data, include the following columns: Client Project, Sample ID, Lab ID, Sample Collection Date, Test Method, Matrix Type, Analytical Parameter, Results, Units, detection and reporting limits.

11.1.4 Quality control data, include:

11.1.4.1 Non-asbestos methods: method blanks, matrix spike, matrix spike duplicates, laboratory control samples, and sample duplicates.

Include laboratory’s acceptance limits for quality control data.

11.1.4.2 Bulk asbestos: complete a quality control check prior to analyzing samples then perform after every 50 samples. Expected quality control: 100%.

11.1.5 Fully signed chain-of-custody.

11.1.6 Signature of laboratory representative and analyst, if they are not the same, on each laboratory report.

11.2 Deliverable Table:

PARA DELIVERABLE DUE DELIVER TO

11.1 Analytical

Laboratory Reports

10 working days from the date the batch of samples is received

1 electronic copy to PM and COR

12 LABORATORY PERFORMANCE CRITERIA

12.1 Performance Criteria: Laboratory performance shall be measured based on the following:

PARA. QUALITY CONTROL

MEASURE

PERFORMANCE

OBJECTIVE

PERFORMANCE

GOAL

11.1.4 Method blank analyses Non-detect for

target parameters 100% of the time

11.1.4 Laboratory control samples Within 80-120% 100% of the time

11.1.4 Matrix spike Within Laboratory

Acceptance Limits 100% of the time 11.1.3 Matrix spike duplicate

11.1.4 Sample duplicates Within 75-125% 100% of the time

13 IDENTIFICATION OF CONTRACTOR EMPLOYEES

Contract personnel are required to identify themselves as contractors. Whether attending meetings, answering Government telephones, or working in other situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

14 PERFORMANCE PERIOD

This PWS is for a laboratory analytical analysis of up to 380 samples. Please quote price per sample and if there is a price break for a block of samples. The performance period will be eighteen months from the date of award. The samples will be delivered to the contractor upon signing the contracting documents, as determined by the Contracting Officer.

15 POINTS OF CONTACTS (POC)

The POC for this SOW is:

Contracting Officer (CO):

Bureau of Reclamation Denver Federal Center 6th Avenue and Kipling Streets, Building 67 Mail Code 84-27810 Denver, CO 80225

(303) 445-2489

11.2 Deliverable Table: