PD.docx

Purchase Description

Tensile Tester Upgrade

20 April 2021

1. DESCRIPTION. The Contractor shall provide all materials, parts, labor, travel, delivery, installation, calibration, and training necessary to the 802nd Materials Test & Evaluation Lab (MXSG) Robins Air Force Base (AFB), GA for a complete 5900 upgrade of the 5581 Instron Tensile Tester.

1.1. The Contractor shall supply the following components for the upgrade:

· 5900 Retrofit Package for 5581P7383

· Bluehill Universal Software Upgrade

· Dell PC

· AVE2 – with Trade-In of AVE1

· 1” Gauge Length, 50% Strain Clip on Extensometer and Strain Cord

· 2” Gauge Length, 50% Strain Clip on Extensometer

· Onsite Installation, Training, ASTM Calibrations and Warranty

1.2. Warranty. The Contractor shall provide a 12-month warranty on Retrofit Parts and Workmanship beginning at the date of acceptance by the Government.

1.3. Training/Installation/ASTM Calibrations. The Contractor shall provide on-site training, installation, and ASTM Calibrations, and shall be performed by 1 of 4 Instron Field Service Engineers, to designated Government employees no later than (1) one week after components have been successfully delivered. The Contractor shall make arrangements with the Government Point of Contact for an installation timeline. This shall occur no later than 30 days after delivery.

1.4. Upon completion of the upgrades, the Contractor shall conduct a performance test to demonstrate the acceptable viability of the equipment. All defects/errors shall be corrected and adjusted as needed upon completion of this test. The contractor shall ensure all work has been completed to the satisfaction of the Government Point of Contact (GPOC) prior to final acceptance of the work by the Government.

1.5. Over and Above Work.

1.5.1. Upon discovery of the need for over and above work, the Government may request a cost estimate from the Contractor. Upon request, the Contractor shall promptly submit a proposal for the over and above work to the Contracting Officer. The Government and Contractor shall negotiate a settlement for the work to be completed. Contract modifications will be executed to finalize all over and above work.

1.5.2. All over and above work shall be within the general scope of this contract.

1.5.3. Over and above work is any requirement not covered by the line items originally established under this contract, but are necessary in order to successfully complete the contract.

2. GOVERNMENT FURNISHED PROPERTY. During the upgrade of the Tensile Tester the Contractor will remove AVE1 and return it to the contractor facility and replace it with AVE2.

3. GENERAL INFORMATION.

3.1. Government Points of Contact (GPOC).

David Maddox

802 MXSG/MXDTA

(478) 327-4047 William.Maddox.1@us.af.mil Ryan Nolan

802 MXSG/MXDTA

(478) 926-5217 Ryan.Nolan@us.af.mil

3.2. Delivery.

3.2.1. The Contractor shall provide delivery within 60 days after contract award. The exact delivery date and location shall be verified with the GPOC prior to shipping.

3.2.2. The Contractor shall ship all items in packaging that is consistent with commercial packaging recommendations

3.2.3. Delivery shall be FOB Destination to the following address:

Attn: David Maddox

802 MXSG/MXDTA

450 3rd St.

Building 323 Robins AFB, GA 31098 DoDAAC: FD2060

3.2.4. Place of Performance. The work shall be performed in building 323 at Robins AFB, Georgia. The Government will escort the Contractor at all times while the Contractor is working on Robins AFB.

3.2.5. Hours of Operation. The Contractor’s work hours on Robins AFB shall be from 6:00 am to 4:30 pm (EST), Monday through Friday. Working any hours outside of this period shall be coordinated with the Government Representative and approved by the Contracting Officer.

3.2.6. Holidays and other Non-Work Periods. Contractor personnel shall observe Federal holidays and closings, such as energy conservation days in accordance with the guidance provided for the WR-ALC civilian populace.

4.0. SECURITY REQUIREMENTS.

4.1. Government Security Regulations. The Contractor shall ensure personnel, Information, system, facility, and international security requirements are met in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.2. Contractor Security Clearance: Contractor personnel are not required to have a security clearance to perform the required services. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know.

4.2.1 All Contractor personnel that do not possess a security clearance will be escorted by Government personnel 100 percent of the time while working within a secure Government facility or on the flight line on a Government installation.

4.3. Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22-M.

4.4. Government Automated Information Systems. Contractor personnel will not require, or be provided, access to Government Automated Information Systems to include access to the Robins Air Force Base network.

4.5. Operations Security (OPSEC). The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.6. Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.7. Contractor Identification. Contractor personnel shall wear visible identification designating them as Contractors at all times while on Robins Air Force Base.

4.8. Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and no Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government. (CDRL A001, DI-SAFT-82080/T, Contractor's Safety Plan)

4.9. Mishap Notification. (See Appendix C, Part II, Para 5) The contractor shall notify the Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)-926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government POC, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

1. Contract, Contract Number, Name and Title of Person(s) Reporting

1. Date, Time and exact location of accident/incident

1. Brief Narrative of accident/incident (Events leading to accident/incident)

1. Cause of accident/incident, if known

1. Estimated cost of accident/incident (material and labor to repair/replace)

1. Impound Authority Name and Phone Number (as applicable)

1. Nomenclature of equipment and personnel involved in accident/incident

1. Corrective actions (taken or proposed)

1. Other pertinent information (CDRL A002, DI-SAFT-81563 NOT 1/T, Accident/Incident Report)

4.10. Agency Affirmative Procurement Programs (formerly GPP). In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)- designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.10.1. In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA- designated bio based products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Description package.

4.11. Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.11.1 EMS training is provided by Environmental Management at (478) 327- 8104 or (478) 926-9645. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

4.12. Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website: https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the miscellaneous tab. This option is only available to contractors who have a CAC and takes approximately 10 minutes to complete.

4.13. Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

5.0. APPENDICES: None