PD - AMFF vapor Degreaser.docx

PURCHASE DESCRIPTION

CIP L1WC25 AMFF Vapor Degreaser 12 May 2021 Scope: This is a commercial, supply acquisition for purchase of one (1) Advanced Metal Finishing Facility Vapor Degreaser. The purchase price shall include the equipment, delivery, all listed accessories/options, installation, utility hookup, testing/verification, training/ familiarization, and warranty.

The contractor shall provide all materials, equipment, labor and shipping necessary to deliver and install the system.

1.1 All work shall be completed in accordance with this purchase description (PD) and subject to the terms of the contract.

0. Delivery Schedule Summary:

Final delivery and installation - twelve (12) months after contract award

Testing and Acceptance – 30 calendar days after installation

Training – 15 calendar days after acceptance

1.3 Design: The system shall be new and complete and ready for immediate operation after installation, acceptance testing, and training are completed.

1.4 Manuals: The Contractor shall provide all Commercial Off-the-Shelf (COTS) Equipment Manuals for the following components:

(1) Hot oil unit

(2) Still

(3) Vapor degreaser (CDL A001, Commercial Off-the-Shelf (COTS) Equipment Manual Requirements, DI-TMSS-80527C).

2 Specifications for Vapor Degreaser (perchloroethylene)

2.1 The tank shall have 140% freeboard, and an opening size of 120”L-36”W-60”D.

2.2 The vapor degreaser dimensions shall be no more than 216”L-78”W-144”D. The vapor degreaser shall be installed in the location shown in Attachment 1.

2.3 Solvent piping and valves shall be made from Type 304 stainless steel or equivalent material.

2.4 Tank shall have external manifolded copper water piping for primary cooling coils.

2.5 Tank shall have a bi parting motorized tank lip cover with an operator pushbutton station located on the machine.

2.6 The water separator/distillate reservoir shall be external to the tank and made from stainless steel.

2.7 The water separator shall have a cooling coil and a gasket/removable lid.

2.8 Distillate reservoir shall hold the solvent distillate for the spray wand. The spray wand shall include a solid stream nozzle. The distillate spray pump shall be stainless steel.

2.9 Primary condenser coils shall be finned, made from standard stainless steel, and water cooled.

2.10 Freeboard secondary cooling coils shall be finned, made from stainless steel, and refrigeration cooled.

2.11 The system shall be equipped with a Programmable Logic Controller (PLC) that has a Human-Machine Interface (HMI) for monitoring of the system components and alarms. The system shall be programmed as such that it requires no operator intervention to maintain the heating or cooling of the system other than enabling or disabling.

2.12 The Vapor Degreaser shall be, at a mininum equipped with the following equipment monitoring controls:

2.12.1 Low level control (LLC) – This safety feature will turn off the heat if the liquid level falls below a safe operating level

2.12.2 Vapor level control (VLC) – Safety feature that will turn off the heat if the vapor reaches a high level

2.12.3 Water flow switch (WFS) – Monitors cooling water flow and prevents the heating element from being activated without proper cooling water

2.12.4 Vapor up control (VU) – An indicator light that tells the operator that the equipment is ready operate.

2.12.5 Condenser Water Upper Limit Control (CWULT) – Safety switch that will turn off the heat if the temperature of the water exiting exceeds the set point.

2.13 No parts of the programming shall be password protected, unless the Government will be given the password.

2.14 Heaters shall maintain the solvent perchloroethylene at the set temperature.

3 Installation:

3.1 The vapor degreaser shall be installed by the contractor/vendors qualified representative(s) in the Government’s Advanced Metal Finishing Facility located in building 20128 on Robins AFB, GA. All items shall be assembled and installed using best commercial practices and manufacturer’s installation procedures. See Attachment 1 - 110 – Overall First Floor Plan and Attachment 2 – 112- First Floor Plan – Sector 2.

3.2 The contractor shall tie into all existing required utilities of the installation site. Water and electrical power shall be available within 10 feet of the installation site.

3.3 Shipping: Equipment shall be shipped FOB destination to the following address:

402 CMXG/MXDQBE

123 Eagle Street B20128 Robins AFB, GA 31098

DODAAC: FA8501

ATTENTION: Austine Walker, 478-327-3838, austin.walker.2@us.af.mil or Scott Swartz, 478-222-4087, scott.swartz@us.af.mil 4 Testing:

4.1 The site acceptance plan shall be developed by the Contractor, reviewed, and modified/approved (as appropriate) by the Government contract technical representative and mutually agreed upon prior to conducting any test. No later than thirty (30) calendar days prior to equipment installation, the Contractor shall provide the Government point of contact (POC) the acceptance test plan. The Government will notify the contractor in writing within fifteen (15) calendar days of receipt if the plan has been accepted or revisions are required. If revisions are required, the contractor shall provide revisions within ten (10) calendar days for Government review and approval. (CDRL A002, Acceptance Test Plan, DI-QCIC-80553/T)

4.2 Final Inspection and Acceptance at Destination. The contractor shall be responsible for performing final inspection and acceptance tests in accordance with the Acceptance Test Plan (CDRL A002 Acceptance Test Plan, DI-QCIC-80553/T). The AMFF vapor degreaser shall pass final inspections and acceptance testing before being accepted by the Government. The Contractor shall schedule the date, time, and location of the testing at destination in advance with the Government POC listed in paragraph 7.

5 Training:

5.1 Within fifteen (15) days of final government acceptance of equipment, the Contractor shall provide operator familiarization training for up to 10 Air Force civilian equipment operators and service technicians. Training must be conducted by the Contractor’s qualified representative. As part of the training material, a training Operator’s Guide will be provided for each student. (CDRL A003, Training Materials, DI-ILSS-80872/T)

5.2 Training shall include one (1) week (5 business days) of operator training covering: operation of the waterjet, maintenance, preventative maintenance cycle, basic troubleshooting, and review of the operation manual.

6 Warranty: All standard Warranty provisions shall be included for a minimum of one (1) year parts and labor from the time of acceptance (for each system) for defects in material and workmanship.

7 Government Technical Representatives: The on-site Government points of contact are:

Primary:

8 Government Furnished Property (GFP) None.

9 Security Requirements

9.1 Government Security Regulations: The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

9.2 Security Clearance: The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Classified material will not be accessed as part of this contract’s performance. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

Note: It is not anticipated that Contractor personnel will require a security clearance for performance of this contract.

9.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22-M.

9.4 Access to Government System: The Contractor will NOT require access to Government systems. In the event this changes, the Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the PCO. The Government will provide the Contractor instruction on how to complete a Contractor Verification System (CVS) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application. Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System (RAPIDS) issuing facility [usually the Military Personnel Flight PF)].

9.5 The Contractor shall immediately report a lost or stolen CAC as directed by local Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

10 Access to Government Facilities

10.1 The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

10.2 The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Government Representative identified in PWS paragraph 13. will work with the CMXG Security Manager and assist Contractor personnel with initially obtaining the necessary credentials for base access. All personnel requesting installation Contractor credentials must present a valid state issued driver's license, social security card (actual card, not the stub/receipt, and not laminated), proof of vehicle insurance, and vehicle registration to the 78th Air Base Wing Visitor’s Center.

10.3 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

11 Operations Security (OPSEC): The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

12 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

13 Place of Performance and Hours of Work. All on-base work performed by the contractor shall by performed at Warner Robins ALC CMXG, Building 20128 at Robins AFB GA. The contractor shall perform work during normal Government business hours, 7:00 a.m. to 5:00 p.m. (EST), Monday through Friday.

14 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities on the following federal holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

15 Contractor Safety Program.

15.1 The Contractor shall establish and maintain a safety and health program in accordance with the elements listed in the Appendix C (Safety Requirements). The Contractor shall submit a Safety and Health Plan 10 days after award for review and acceptance by the WR- ALC/SE (Safety Office). The Contractor shall ensure their Safety and Health Plan addresses, in detail, the items listed in the Appendix C. If task specific procedures are incorporated into a company local document, ensure those procedures are included/attached to the company's Safety and Health Plan. Referencing the company's local procedure/ document in the safety plan is not adequate. If the company's local procedure/document is not attached; Safety Plan will be returned “Not acceptable.” (CDRL A004, Contractor’s Standard Operating Procedures, DI-MGMT-82080/T)

15.2 The contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company's Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor's Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The WR-ALC Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the COR who will notify the CO.

15.3 Mishap/Incident Reporting: The Contractor shall report all mishaps/incidents in accordance with the contract Appendix C. The Contractor shall immediately secure the mishap scene and damaged property and impound pertinent maintenance and training records until released by the Government's Safety Office (WR-ALC/SE). Such release shall be accomplished through the CO. The Contractor shall cooperate and assist Government personnel in the investigation of the incident and submit an Accident/Incident Report within 24 hours of the accident/incident. The Contractor shall require all subcontractors to comply with required safety, health and fire standards. (CDRL A005, Accident/Incident Report, DI-SAFT-81563/T)

16 Affirmative Procurement Programs (APP)

16.1 In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

16.2 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

17 Environmental Management System (EMS) Awareness Training: Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

17.1 EMS training is provided by Environmental Management at (478) 327-8104 or

(478) 926-9645. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

17.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website:

https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the miscellaneous tab. This option is only available to contractors who have a CAC and takes approximately 10 minutes to complete.

17.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

18 REFERENCES AND APPENDICES.

Attachment 1 - 110 – Overall First Floor Plan Attachment 2 – 112- First Floor Plan – Sector 2