Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT (PWS)

United States Military Academy at West Point Public Affairs and Communications, VI/Multimedia Division

Planar Video Wall Installation

General Information

1. GENERAL: This is a non-personnel services contract to provide Planar 16x9 complete video LED wall Installation.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the complete installation onto the West Point television production studio wall the Planar 16x9 complete video LED wall Installation. as defined in this Performance Work Statement except for those items specified as government furnished property and services.

The contractor shall perform to the standards in this contract.

1.2 Background: The complete installation of newly purchased government owned Planar TVF1.5mm pitch series large 16x9 LED video wall and all accessories. The video wall is required innovative technology to create high end content for recruiting including productions for education, training and inspiration for the Corps of Cadets and Army and West Point community. The video wall must be installed and connected to electrical power and be 100% operational to the standard. The wall must operate with no glitches nor resolution issues.

1.3 Objectives:

Complete assembly and installation of Planar TVF1.5mm pitch series large 16 feet wide by 9 feet high- LED video wall and all accessories. Includes engineering, project management, CAD, on-site installation and wiring, coordination and supervision, testing, checkout, owner training, etc. Also includes all fabrication, modification, assembly, rack wiring, programming, warranties that make up the total video wall size of 16 feet wide by 9 feet high affixed to television studio wall with electrical connected.

1.4 Scope:

Contractor shall execute the complete assembly and installation of one large Planar video wall at the U. S. Military Academy at West Point television studio. The assembly and installation of the Planar video wall with the tile configuration of 8 Tiles Wide X 8 Tiles High- TVF1.5mm pitch series totaling 16 feet wide by 9 feet high- LED video wall and all accessories, nuts, bolts, wires, and parts associated with total and complete installation. Contractor shall supply all engineering, project management, CAD, on-site installation and wiring, coordination and supervision, testing, and training to government staff of operators completed on the U.S. Military Academy at West Point premises.

Also, contractor shall include equipment and supply and all fabrication, modification, assembly, plywood if needed or rack wiring, and the programming of the video wall so it is 100% operational at the completion of installation with all associated warranties for install. The complete installation shall make up the total video wall size of Planar 8x8 8 Tiles Wide X 8 Tiles High - 16 feet Wide by 9 feet High- All government owned equipment for video wall to be furnished for install excluding additional cables, connectors, hardware, switches, relays, terminal blocks, panels, etc., needed to ensure 100% completed contractor installation and 100% operational video wall system: Government owned equipment below to be installed with all quantities that make up the 8 Tiles Wide X 8 Tiles High and

VC4-L,4xHDMI+DP In, 40G F Out 4-Out Video Controller, L version, 4xHDMI + DP in, 4xFiber Out at 10Gb each Cable-Asm, US

Power Cord 10 ft

CABLE, AC, B, NTKTRU,10A,1.5M

Cable, AC, Neutrik,1.5m, US

CABLE ASSY, DATA, CAT6A, 200FT

Cable, Power, TVF, US,15A,4.5m

ASSY, MNT, ADJ, TVF

TVF Adjustable Mounting Bracket Screw, M8x7, Set, Cone, SS Bag/ 25x Sht Mtl, Trim, Top, Flat, TVF Top Trim for TVF Cabinet Sht Mtl, Trim, Bottom, TVF Bottom Trim for TVF Cabinet Sht Mtl, Trim, Sides, TVF Side Trim for TVF cabinet Screw, M5X10 PH FHMS BLK x25 Spacer, M8-M5 THREAD INSERT x15 SCREW, M5x14, SHCS, ZI, 50/BAG Screw, M8x8, Set FLT SS Bag/25

BATTERY, AAA

Cable, IR-Ext. Cable-30 ft IR extension cable extends the IR signal from the quad controller up to 30 ft. away. Can be combined to reach longer distances.

Cable, IR Receiver Cable Assy Receiver cable for infrared remote control Planar Remote Remote Control used for Matrix G3, UR/URX/URP/URL/URW, SLM, QE, LookThru, TVF, Ultra, and DLX product families.

Kit, Accessory, TVF Pow Supply, TVF, Sngl Version TVF Power Supply. Single power supply version.

ECA, receiving card, i9 ECA, HUB card, v12, TVF Carton, LED Module FRU FRU Carton for LED Module. TVF, DLX, TWS, TWA module compatibility. 18-1/8 x 11-7/8 x

2-1/4inch carton including pink ESD foam.

Planar Ever Care Lifetime Limited Warranty. Covers a limited selection of Planar displays sold and installed in North America. Customer registration required.

LED Module, TVF1.5 TVF Series LED Module, 1.5mm pitch (4 per cabinet) LED Module, TVF1.5 TVF Series LED Module, 1.5mm pitch (4 per cabinet) Mech Prod, Center Bracket, TVF Ext, Fib-CAT,10-1G, SM,1U, US Fiber to CAT transceiver. 1x10Gb Single Mode Fiber to 10x1Gb CAT out. 1U rack mount.

Assembled in USA.

TVF cabinet chassis, 1Gb, S-PS

TVF cabinet chassis, 1Gb receive card, Single PSU (add 4 modules for full cabinet)

1.5 Period of Performance: The period of performance shall be for installation of the LED wall shall be two weeks from start date of installation work. The Period of Performance reads as follows:

General Information

Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective control program is the means by which the contractor assures himself that his work complies with the requirement of the contract. Contractor shall provide documentation that the Planar video wall is being installed per the Planar company requirements for installation so the warranty will not be voided.

Contractor must and shall abide by all Planar install requirements to install their equipment and video walls. Planar requires for installing of their TVF video walls the Planar Gold Install package a proprietary service purchased and or arranged through Planar company. It is imperative installation service that a contractor or vendor who installs all equipment use the Planar Gold Installation. After writing of any proposed change to his QC system.

under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Recognized Holidays: The contractor not required to perform services on the following holidays.

Labor Day Martin Luther Columbus Day Presi Memorial Day Thanksgiving Day Independence Day Christmas Day

Hours of Operation: The contractor is responsible for conducting business, between the hours of Monday through Friday 0800 through 1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Place of Performance: The work to be performed under this contract will be performed at the U. S.

Military Academy at West Point television studio building 601 Thayer Hall, West Point, New York 10996

Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer).

Security Requirements: Contractor personnel performing work under this contract must have a pass or CAC from the Visitor Control Center to enter West Point at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

COVID-19: Contractor must follow current USAG West Point guidance with regard to COVID-19, which can be found at https://www.westpoint.edu/coronavirus. Current guidance requires wearing cloth face coverings on Garrison grounds to the extent practical when six feet of social distance in public areas or work centers cannot be maintained.

Special Qualifications: The installer shall be Regionally located within 55 miles of West Point and installed by certified professionals or by Planar Technicians who professionally install Planar video walls with a proven track record. The Planar Gold Install service shall be a qualification of all candidates.

Contractor shall ensure that the Planar video wall is being installed per the Planar company requirements for installation so the Planar equipment warranty will not be voided. Contractor must and shall abide by all Planar requirements to install their equipment and video walls. Planar requires for the installation of their TVF video walls the Planar Gold Install a proprietary service purchased and or arranged through Planar company is arranged and obtained. It is imperative the installation service of all equipment uses the Planar Gold Installation plan and or service.

Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Key Personnel: The follow personnel are considered key personnel by the government: Mr. Carmine A.

Cocchia Chief, Multimedia Division, Public Affairs and Communications. Mr. Michael Lynn, COR and AV Services Chief and Mr. David Stork, Broadcast Engineer, Mr.

supervisor. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

experience installing Planar video walls per the requirements that do not void the Planar warranty.

Contractor must and shall abide by all Planar requirements to install their equipment and video walls.

Planar requires for installing of their TVF video walls the Planar Gold Install service a proprietary service purchased and or arranged through Planar company. It is imperative installation service that a contractor or vendor who installs all Planar video walls and equipment use the Planar Gold Installation.

Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide staff to open facility in where the work and installation will be completed daily.

3.2 Facilities: The Government will provide full TV Studio access daily for installation services of LED wall.

3.3 Utilities: The Government will provide electrical utilities will be provided, and all utilities in the

. If utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide video playback and sound and video content for testing of installed equipment.

3.5 Materials: The Government will provide all purchase video wall equipment below:

VC4-L,4xHDMI+DP In, 40G F Out 4-Out Video Controller, L version, 4xHDMI + DP in, 4xFiber Out at 10Gb each Cable-Asm, US

Power Cord 10 ft

CABLE, AC, B, NTKTRU,10A,1.5M

Cable, AC, Neutrik,1.5m, US

CABLE ASSY, DATA, CAT6A, 200FT

Cable, Power, TVF, US,15A,4.5m

ASSY, MNT, ADJ, TVF

TVF Adjustable Mounting Bracket Screw, M8x7, Set, Cone, SS Bag/ 25x Sht Mtl, Trim, Top, Flat, TVF Top Trim for TVF Cabinet Sht Mtl, Trim, Bottom, TVF Bottom Trim for TVF Cabinet Sht Mtl, Trim, Sides, TVF Side Trim for TVF cabinet Screw, M5X10 PH FHMS BLK x25 Spacer, M8-M5 THREAD INSERT x15 SCREW, M5x14, SHCS, ZI, 50/BAG

Screw, M8x8, Set FLT SS Bag/25

BATTERY, AAA

Cable, IR-Ext. Cable-30 ft IR extension cable extends the IR signal from the quad controller up to 30 ft. away. Can be combined to reach longer distances.

Cable, IR Receiver Cable Assy Receiver cable for infrared remote control Planar Remote Remote Control used for Matrix G3, UR/URX/URP/URL/URW, SLM, QE, LookThru, TVF, Ultra, and DLX product families.

Kit, Accessory, TVF Pow Supply, TVF, Sngl Version TVF Power Supply. Single power supply version.

ECA, receiving card, i9 ECA, HUB card, v12, TVF Carton, LED Module FRU FRU Carton for LED Module. TVF, DLX, TWS, TWA module compatibility. 18-1/8 x 11-7/8 x

2-1/4inch carton including pink ESD foam.

Planar Ever Care Lifetime Limited Warranty. Covers a limited selection of Planar displays sold and installed in North America. Customer registration required.

LED Module, TVF1.5 TVF Series LED Module, 1.5mm pitch (4 per cabinet) LED Module, TVF1.5 TVF Series LED Module, 1.5mm pitch (4 per cabinet) Mech Prod, Center Bracket, TVF Ext, Fib-CAT,10-1G, SM,1U, US Fiber to CAT transceiver. 1x10Gb Single Mode Fiber to 10x1Gb CAT out. 1U rack mount.

Assembled in USA.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

(This section is used to identify the materials and equipment that the contractor must provide. Examples provided below.)

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance (not applicable): The contractor shall possess and maintain a SECRET support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. The DD 254 is provided as Attachment

4.3. Materials: The Contractor shall provide all tools needed i.e., furnish materials, supplies, and equipment necessary to meet the requirements under this PWS].

4.4. Equipment: The Contractor shall provide all equipment needed to install large Planar 8x8 tile wall 16 feet Wide by 9 feet High.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services.

The contractor shall provide complete installation services to assemble and installation of one large Planar video wall at the U. S. Military Academy at West Point in the television studio on the first floor of Thayer Hall. The assembly and installation of the Planar video wall size with the tile configuration of 8 Tiles Wide X 8 Tiles High- TVF 1.5mm pitch series totaling 16 feet wide by 9 feet high. -The large Planar video wall and all accessories, nuts, bolts, wires, and parts associated with total and complete installation affixed to the studio wall with a secure and stable permanent solution. Contractor shall supply all engineering, project management, CAD, on-site installation and wiring, coordination and supervision, testing, and training to government staff of operators completed on the U.S. Military Academy at West Point premises. Also, contractor shall include equipment and supply and all fabrication, modification, assembly, plywood if needed or rack wiring, and the programming of the video wall so it is 100% operational at the completion of installation with all associated warranties for install to . - All government owned Planar equipment for the video wall to be furnished excluding additional cables, connectors, hardware, switches, relays, terminal blocks, panels, etc., needed to ensure 100% completed contractor installation and 100% operational video wall system: Government owned equipment below to be installed with all quantities that make up the 8 Tiles Wide X 8 Tiles High

VC4-L,4xHDMI+DP In, 40G F Out 4-Out Video Controller, L version, 4xHDMI + DP in, 4xFiber Out at 10Gb each Cable-Asm, US

Power Cord 10 ft

CABLE, AC, B, NTKTRU,10A,1.5M

Cable, AC, Neutrik,1.5m, US

CABLE ASSY, DATA, CAT6A, 200FT

Cable, Power, TVF, US,15A,4.5m

ASSY, MNT, ADJ, TVF

TVF Adjustable Mounting Bracket Screw, M8x7, Set, Cone, SS Bag/ 25x Sht Mtl, Trim, Top, Flat, TVF Top Trim for TVF Cabinet Sht Mtl, Trim, Bottom, TVF Bottom Trim for TVF Cabinet Sht Mtl, Trim, Sides, TVF Side Trim for TVF cabinet Screw, M5X10 PH FHMS BLK x25 Spacer, M8-M5 THREAD INSERT x15 SCREW, M5x14, SHCS, ZI, 50/BAG Screw, M8x8, Set FLT SS Bag/25

BATTERY, AAA

Cable, IR-Ext. Cable-30 ft IR extension cable extends the IR signal from the quad controller up to 30 ft. away. Can be combined to reach longer distances.

Cable, IR Receiver Cable Assy Receiver cable for infrared remote control Planar Remote

Remote Control used for Matrix G3, UR/URX/URP/URL/URW, SLM, QE, LookThru, TVF, Ultra, and DLX product families.

Kit, Accessory, TVF Pow Supply, TVF, Sngl Version TVF Power Supply. Single power supply version.

ECA, receiving card, i9 ECA, HUB card, v12, TVF Carton, LED Module FRU FRU Carton for LED Module. TVF, DLX, TWS, TWA module compatibility. 18-1/8 x 11-7/8 x

2-1/4inch carton including pink ESD foam.

Planar Ever Care Lifetime Limited Warranty. Covers a limited selection of Planar displays sold and installed in North America. Customer registration required.

LED Module, TVF1.5 TVF Series LED Module, 1.5mm pitch (4 per cabinet) LED Module, TVF1.5 TVF Series LED Module, 1.5mm pitch (4 per cabinet) Mech Prod, Center Bracket, TVF Ext, Fib-CAT,10-1G, SM,1U, US Fiber to CAT transceiver. 1x10Gb Single Mode Fiber to 10x1Gb CAT out. 1U rack mount.

Assembled in USA.

5.2. Task Heading. (If applicable) [Insert the specific task to be provided in sequential order, i.e.,5.2, 5.3, etc. by the contractor]

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR) (Only applies to Army Customers over set $ Threshols): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil.

Technical Representative (COTR) or also known Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.