P42 Solid Waste Services_PWS_29 Jun 2021_.pdf

PERFORMANCE WORK

STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

Air Force Plant 42 29 June 2021

FA930121Q0024

Attach 1

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and any other items or services necessary to perform integrated solid waste management, Municipal Solid Waste (MSW) collection and Recycling Services at Air Force Plant 42, including both Site 5 and Site 6. The contractor shall perform services according to standards set forth in the contract as well as all local, state, and federal regulations. Estimated workload factors are located in Appendix A, Table A1 and waste collection data are included in Table A2. Maps for respective service locations are found in Appendix B.

1.1. COLLECTION REQUIREMENTS

1.1.1. Integrated Solid Waste Management. The Contractor is required to empty MSW/recycling containers/dumpsters on a weekly basis. Upon contract award, the contractor shall follow an established waste collection schedule or route until a more permanent schedule can be established. The initial collection schedule will be coordinated with the Government Program Manager (GPM) prior to start of contract performance. If a change to the initial waste collection schedule is desired or warranted, the Contractor may propose adjustments to the schedule at any time but as a minimum the Program Manager and Contractor shall monitor the effectiveness of the solid waste collection schedule during the first thirty (30) days of performance before making a determination that a schedule change is warranted. Therefore, no changes are allowed to the schedule or haul route without coordinating the change with the Contracting Officer (CO) or the GPM. Also, the Plant 42 customers shall be notified prior to changes to the schedules or routes. See Appendix A, Table A2 for building numbers and type of dumpsters to be used. Also, when the contractor completes service at a location, there shall be no litter, waste, and recyclable material remaining on the ground within a 10 foot radius of the container.

1.1.2. Unscheduled Pickups and Special Events. In addition to the scheduled weekly solid waste collections, the GPM may request the contractor make unscheduled collections of waste for disposal. For unscheduled events, the contractor shall respond within one business day of notification from the GPM. For these special events, the contractor shall provide (or re-position as directed) solid waste containers (roll-off) in the quantity and type to be determined by the GPM. Containers shall be placed in specified locations for the length of time as designated by the GPM. The Contractor shall be notified at least seven (7) days in advance of the special event date. Other unscheduled waste collections include Construction and Demolition Waste. Placement of waste containers and collection of construction/demo waste will be handled in the same manner as the other unscheduled waste collections. See Appendix A for workload data.

1.1.3. Inclement Weather Schedule. In case of severe weather, the CO may authorize exceptions under FAR clause 52.212-4(f); Excusable delays and missed collections shall be performed within 24 hours after the inclement weather has terminated.

1.1.4. Route Parameters. Collection time should be made during 7:00am through 4:00pm, Monday through Friday. Collections made outside these hours shall require prior approval from the GPM. If a recognized federal holiday falls on a regular collection day, the collection

Attach 1 may occur the day preceding or following the holiday.

1.1.5. Points of Collection. Collection stations for MSW are listed in Appendix A, Table A2.

The contractor shall furnish and position bulk containers for customer ease in depositing MSW. The contractor shall also furnish and position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.6. Cubic Yard Capacity. A list of dumpsters that have been used in the past is indicated in Appendix A, Table A2. The contractor is encouraged to identify recommended changes to the capacity of containers and/or pickup frequency in order to improve the overall efficiency of MSW and recycling material removal, and to submit these changes to the GPM or CO. No changes shall be made until the proposed change is coordinated with the GPM or CO.

1.1.7. Government-Approved Containers. Contractor will furnish dumpsters and bins that must be approved by the GPM/CO five days prior to start of service (See Appendix A, Table A2 for historical dumpster sizes). The dumpsters and bins must be lockable to secure the lids and prevent debris (FOD) from escaping.

1.1.8. Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing and place them in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., that fall on the ground within ten feet of the container while servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed inside containers. The contractor shall notify the GPM of locations where debris is not placed inside containers so the GPM can notify facility managers regarding this issue and, if necessary, the size of container or pickup frequency can be adjusted accordingly upon approval by the CO or GPM. The contractor shall also be responsible for keeping collection areas free of solid waste and debris after scheduled pick-up.

1.1.9. Weighing of Vehicles. All vehicles used in the collection of MSW and recyclable materials shall be weighed in such a manner that the weight values for MSW and recyclable materials remain separate. The incoming vehicle shall be empty prior to entering the Installation at the Entry Control Point (ECP) or gate. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator of the weigh station. The contractor shall submit a monthly report (see para 1.5) that includes weigh ticket information that reflects the disposed solid waste volume (tonnage), date of disposal, and type of vehicle.

The contractor shall be responsible for any landfill tipping fees.

1.2. RECYCLABLE MATERIALS PROCESSING. All facility locations operate a Recycling Program to reduce the volume of non-hazardous solid waste generated. Recycling programs shall comply with applicable Federal, State, and local recycling requirements as per

EO 13423.

1.2.1. Materials. At a minimum, the following items shall be recycled: Industrial scrap

Attach 1 metal, metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard/cardboard/paperboard, and plastics. The contractor may recycle materials not listed above with prior coordination of the GPM or CO. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

1.2.2. Pickup Points. The contractor shall use Appendix A, Table A2 as a guide and recommend additional locations to provide recycling containers. Containers shall be emptied according to schedule as specified in section 1.1.1.

1.2.3. Recycling Center. The contractor shall transport mixed recyclables to a contractor-owned or third party location outside the Plant 42 installation to separate or segregate recyclables to ensure government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables.

1.2.3.1. Contractor Responsibilities. Collect, transport, and separate designated recyclable materials. Provide appropriate personal protective equipment for employees.

1.3 DISPOSAL OF SOLID WASTES.

1.3.1. Off-Site Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-site disposal location (landfill). A copy of the operating permit from the landfill in use shall be provided to the CO. The contractor shall transport recyclable commodities to an off-site material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for the permit or fees associated with the use of off-site disposal locations.

1.3.2. Solid Waste Disposal and Recycling: All solid, or special wastes which can or cannot be disposed of as a solid waste in a “Subtitle D” landfill shall be managed in accordance with all federal, state local, and Air Force environmental laws, policies, regulations, and procedures as specified in, but not limited to: 40 CFR Protection of the Environment Part 240-259, AFI 32-7080, Pollution Prevention Plan 12 May 1994, Executive Order 12873, 20 Oct 93, Policy for DoD Recycling 28 Sep 93, and USAF Qualified Recycling Program Guidance Nov 2007.

1.3.3. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-installation facility shall be the responsibility of the contractor. This includes any recyclable material rejected for any reason. The contractor shall inform the GPM or CO that material was rejected and reason for rejection.

1.4. EQUIPMENT MAINTENANCE. The contractor shall furnish containers with lids for solid waste and recyclable items. The contractor shall maintain all contractor provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-installation. Provide replacement containers for all containers removed for cleaning, painting or repair. Trucks and trailers used for hauling and collecting shall be free of odor, Attach 1 dirt, debris, and pests. All contractor vehicles and equipment shall not have waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor shall be responsible for cleanup.

1.5. REPORTS AND RECORDS. Provide the following reports by the 10th work day of each month.

1.5.1. Monthly Waste Acceptance Summary. Provide a report detailing total tonnage of refuse collected, refuse diverted from landfill (recycled) to include corresponding weight tickets.

1.5.2. Collection Schedule. Provide a report identifying the number and location of containers serviced.

1.5.3. Hazardous Waste-Rejection Log. Provide a log identifying items rejected and the subsequent disposition thereof.

2. SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement.

The Services Summary (SS) and the contractor’s approved Quality Control Plan (QCP) provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided.

These thresholds are critical to mission success. Procedures as set forth in the FAR 42.212- 4(a), Contract Terms and Conditions-Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objectives PWS Paragraph Performance Threshold SS-1. Collect Municipal Solid Waste in accordance with the established schedule

1.1.1.1 Containers emptied as

specified. No more than 2 valid Customer complaints per month.

SS-2. Unscheduled Pickup and Special Events

1.1.3.1 Collections made as

scheduled. No more than 2 valid Customer complaints per month.

SS-3. Recyclable Materials Processing

1.2 – 1.2.3.1 Recyclable Materials processed IAW PWS Requirements. No more than 2 Valid Customer Complaints per month.

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2.1. PERFORMANCE ASSESSMENT.

2.1.1. Periodic Validation. This method authorizes the government GPM to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the GPM or CO.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the threshold of these performance objectives for any two or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions--Commercial Items, Inspection/Acceptance.

2.1.2. Customer Complaints. The GPM will receive and investigate complaints. Also, the GPM shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the GPM and the contractor. Validated customer complaints shall be re-performed after notification by the GPM or CO.

Exceeding the performance threshold for the number of valid complaints in any one month period may result in a warning or letter of concern from the CO.

SS-4. Disposal 1.3 – 1.3.2 Landfill Operations performed IAW PWS Requirements. No Notice of Violation (NOV) allowed. No more than one area of concern/deficiency allowed per month; no repeat areas of concern in a three month period.

SS-5. Equipment Maintenance 1.4 Containers maintained IAW PWS Requirements. No more than 2 deficiencies allowed per month.

SS-6. Reports 1.5 Reports provided by the 10th working day of each month. Only one deficiency allowed per month.

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Exceeding the threshold for any performance objective for two or more consecutive or non-consecutive months during a contract period may result in an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.2 PERIODIC PROGRESS MEETINGS. The CO, GPM, other government personnel as appropriate, and the contractor shall meet periodically to discuss the contractor’s performance.

2.2.1. The following issues should be discussed: Opportunities to improve the contract, any contract modifications that may be required, unsatisfactory inspection results and any valid customer complaints that were observed in violation of the performance objective. If applicable, the contractor shall respond to any unsatisfactory inspections or customer complaints with an explanation of what occurred and provide steps that will be taken by the contractor to prevent occurrences in the future.

2.2.2. Meeting minutes shall be prepared in writing and forwarded to the CO for signature.

The minutes shall be distributed as deemed appropriate by the CO and will include the functional areas and as well as an official file copy. Should the CO not concur with the corrective actions proposed by the Contractor, the CO will provide a written notification to the contractor identifying areas of non-concurrence and to seek final resolution.

3. GOVERNMENT FURNISHED SERVICES.

3.1. POLICE AND FIRE PROTECTION. The government will provide general police and fire protection. The government will provide fire prevention and protection, inspection and maintenance of government furnished fire extinguishers and systems. The Security Forces telephone number is 661-272-6600 for routine calls. The Fire Department telephone number is 661-272-6740 for emergencies and 661-272-6644 for routine calls.

3.1. EMERGENCY MEDICAL SERVICES. In the event of an emergency on the installation, installation emergency personnel will respond and provide emergency medical treatment who are injured or become critically ill during the performance of this contract.

Dial 661-272-6740 for all medical emergencies. The contractor shall reimburse the government for the cost of medical treatment and patient transport service.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. Submit a Quality Control Plan (QCP) to the government Government Program Manager (GPM) and Contracting Officer (CO) for approval within 10 (ten) calendar days of contract award and as changes to the plan occur. The contractor’s Quality Control Plan (QCP), after approved by the government, shall describe how all services are performed in accordance with applicable commercial standards, regulations, laws, codes and the Contractor’s maintenance plan. The QCP must describe the overall quality approach and quality control inspection system tasks to identify and prevent defective services from occurring or recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in the Services Summary (SS) and an internal

Attach 1 inspection/surveillance system. Maintain all quality control records for the duration of the contract and make them available to the GPM or CO within 2 operating hours of request.

Provide current quality control inspector(s) contact information to the GPM and CO. The plan shall be maintained and updated as necessary throughout the life of this contract.

4.2. QUALITY ASSURANCE. The GPM will periodically evaluate the contractor’s performance, ensuring the contractor’s compliance with the approved contractor’s Quality Control Plan (QCP), and with the specific contract performance requirements and the Government’s Performance Plan.

4.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. HOURS OF OPERATION. The contractor shall perform the services required IAW this contract during the following hours 0700-1600 Monday through Friday, with the exception of recognized federal holidays. The Contractor may propose adjusted working hours to meet all requirements of the contract with coordination of the GPM and approval by the CO.

4.4.1. Hours of Operation Other Than Normal. There may be mission situations that require the contractor to work other than normal hours. Some of these situations are military exercises, contingency operations, special events, or weather emergencies. When the contractor’s access to a work area, conflicts with an Air Force mission requirement, the contractor shall schedule the work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours. The Contractor may work with prior approval of the CO or GPM, extended hours to ensure timely completion of work at no additional cost to the government.

4.5. SECURITY AND MISSION ESSENTIAL REQUIREMENTS.

4.5.1. Contractor/Employee Installation Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW AFFAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

4.5.2. Operations Security (OPSEC). The contractor shall coordinate with the Plant OPSEC manager. Employees who handle or have direct access to sensitive information in any format, must be U.S. Citizens or legal aliens and have a positive background check.

4.5.3. Continuation of Essential Department of Defense (DoD) Contractor Services During a Crisis. Solid Waste and Recycling Services are considered mission essential.

However, only limited service will continue in the event of a crisis. Contractor employees, with approved background checks, will be allowed unescorted access to the installation for performance of work in all FPCONs except “Delta”. The GPM will notify the contractor of a “Delta” condition as soon as possible after security procedures have been implemented. If

Attach 1

FPCON Delta lasts for an extended duration, some facilities may require service. These facilities will be approved on a case-by-case basis. The GPM will inform the contractor which facilities are affected.

4.7. SPECIAL QUALIFICATIONS.

4.7.1. Contract Manager. A Contract Manager shall be provided with full authority to act on behalf of the Contractor for all matters related to daily operation of the contract and shall be responsible for the quality of all services provided. The name and contact information of the contract manager and alternate(s), shall be designated in writing to the CO and GPM within ten (10) days after contract award. The Contract Manager and/or alternate(s) shall be available during normal duty hours, and shall be available on-site within two hours of notification. The Contract Manager and alternate(s) shall be able to read, write, speak and understand the American English language.

4.7.2. Contractor Employees. The Contractor shall provide each employee with an identification badge that includes the employee’s name and photograph, and shall include the name of the Contractor’s business. Each employee shall wear the badge on the outer clothing on the front of the body between the neck and the waist so that the badge is visible at all times.

All contractor employees must be able to read, write, speak, and understand the American English language. The contractor shall submit and maintain a Roster containing a list of all employees. The Contractor shall submit an updated Roster to the GPM as changes occur.

4.7.2.1. Personnel operating motor vehicles shall comply with State of California and Air Force Plant 42 requirements at all times. All contractor employees that are required to operate vehicles in the flight line area shall successfully complete the Air Force Flight Line Vehicle Training requirements, and maintain certification, before operating any vehicle on the flight line.

4.7.3. Special Training. The contractor shall ensure employees are trained and qualified to operate specialized vehicles/equipment before assigning employees to tasks that require use of these vehicles or equipment. All training shall be documented and be available on-site for CO or GPM review.

4.8. CONTRACTING OFFICER AND GOVERNMENT PROGRAM MANAGER.

(QUALITY ASSURANCE PERSONNEL). The Government Program Manager shall manage the day to day activities of the contract based on the requirements set forth in the Contract and this PWS. The identity of the Government Program Manager will be provided in writing through the contact award. The Contracting Officer has final authority for any changes affecting Contractor performance on the contract.

4.9. SAFETY REQUIREMENTS AND REPORTS. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. A verbal report shall be provided to the CO as soon as possible regarding each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports

Attach 1 to the CO within five (5) calendar days of each occurrence.

4.10. ENVIRONMENTAL CONTROLS.

4.10.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of all laws and regulations and shall comply with all applicable federal, state, and local laws, permits; DoD, Air Force, and installation environmental requirements and instructions. If environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. Applicable Environmental Guidance includes but is not limited to: AFI32-7001, 23 Aug 2019 – Environmental Management;

AFMAN32-7002, 4 Feb 2020 – Environmental Compliance and Pollution Prevention;

AFPD32-70, 30 Jul 2018 – Environmental Considerations in Air Force Programs and Activities; and DoD Instruction 4715.23, 24 Oct 2016 – Integrated Recycling and Solid Waste Management.

4.10.2. Notification of Environmental Spills. The contractor shall submit a Spill Prevention Plan to the CO no later than 45 days after contract award. Immediately report spills or releases of any substance listed in 40 CFR 302 into the environment to the GPM or CO. If contact cannot be made, contact the Fire Department at 661-272-6740. The contractor shall be responsible for containment, environmental cleanup of the spill or release of such substance, and associated costs. The contractor shall be familiar with and follow the most current installation spill reporting procedure.

5. APPENDICES

Appendix A – Estimated Workload Data Appendix B – Maps

APPENDIX A

TABLE A1 – ESTIMATED

WORKLOAD DATA

ITEM NAME ESTIMATED QUANTITY

1 Refuse/Garbage (annual) 400 Tons 2 Paper Recyclable 16 Tons 3 Glass Recyclable 1 Tons 4 Plastic Recyclable 2 Tons 5 Cardboard Recyclable 25 Tons 6 Special Events 2 Tons 7 Solid Waste - Other (includes construction waste) 23 Tons

TABLE A2 - REFUSE AND RECYCLING COLLECTION

BLDG# LOCATION SIZE TYPE QTY

531 Maintenance 2 Cubic Yards (CY) Recycling 2

531 Maintenance 6 CY Refuse 1 600 Administration 3 CY Refuse 1 600 Administration 2 CY Recycling 1 552 Administration 3 CY Refuse 2 552 Administration 2 CY Recycling 1 560 A/B Trailer 3 CY Refuse 1 560 A/B Trailer 2 CY Recycling 1 554-D Fire Station 2 6 CY Refuse 1 554-D Fire Station 2 2 CY Recycling 1 560 Administration 3 CY Refuse 1 560 Administration 2 CY Recycling 1 553-D Fire Station 1 6 CY Refuse 1 553-D Fire Station 1 2 CY Recycling 1

TABLE A3-CLIN STRUCTURE

CLIN # DESCRIPTION QTY UNIT OF ISSUE

0001 Municipal solid waste bins – 8 bins 12 Month

0002 30 Yard roll off 8 EA

0003 30 Yard roll off - Const. 15 Tons a year 8 EA

APPENDIX B

MAPS AND/OR SITE PLANS

0004 Recycle Bins - 8 bins 12 Month

SITE NO. 6

NORTHSIDE FIRESTATION 2