P09 - SOW.pdf

Statement of Work

Radio Communication

1 Introduction

The VA SA Northwest Health Care Center Outpatient Clinic (NWHCC) has a requirement to purchase Radio Communication with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is brand name or equal. See attachments for salient characteristics. This requirement is in support of the activation of the NWHCC. Item(s) are to be delivered to the location specified in section 2.4.1.

Table 1 – Package Items Summary

Item Number Item Description Quantity

0001 Brand Name or Equal Motorola APX 8000 ALL BAND

PORTABLE MODEL 2

Part Number: H91TGD9PW6N

0002 Astro Digital CAI Operation Part Number: Q806

0003 P25 P9600 Baud Trunking Part Number: Q361

0004 DEL: Delete VHF Band Part Number: QA05508

0005 ENH: Std Warranty

QA05100

0006 ENH: Astro 25 OTAR w/ Multikey Part Number: Q498

0007 Smartzone Operation Part Number: H38

0008 Programming over P25 (OTAP) G996

0009 ENH: AES FIPS 140-2 Level 3 Encryption and ADP Part Number: Q629

0010 Batt Impres 2 LIION R IP68 3400T Part Number: PMNN4486

0011 Plus RSM NC IP54 THRD 3.5MM Jack RX Part Number: PMMN4084A

0012 Brand Name or Equal Motorola Charger, Multi-Unit, IMPRES

2, 6-DI

Part Number: NNTN8844A

0013 TAA Charger, Single-Unit, Impres 2, 6-DI Part Number: NNTN8860ATAA

0014 Software, APX CPS Download – Current Part Number: HKVN4289A

0015 Portable Programming Cable Part Number: PMKN4012B

0016 Cable Ch, Programming, USB Part Number: HKN6184C

0017 Brand Name or Equal Motorola Master System Key Starter Kit Part Number: DVN4046B

2 General Conditions

2.1 Site Address

2.1.1 The address of the VA SA Northwest Health Care Center Outpatient Clinic is listed below.

Additional information on delivery is located in section 2.4.

SA Northwest Health Care Center Outpatient Clinic Initial Outfitting, Transition and Activation Project 9939 State Hwy 151 San Antonio, TX 78251

2.2 Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Building Name Building # & Letter

Acronym Est. Delivery Start Date

Est. Delivery End Date

VA SA Northwest Health Care Center Outpatient

Clinic

N/A NWHCC ASAP ASAP

2.3 Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

2.4 Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC Ronnie Barber (primary), 210-617-5300 ex.19264 or Joseph Catrucco (secondary), 210-617-5300 ex.15306 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

☒ VA SA Northwest Health Care Center Outpatient Clinic (Direct Delivery to address detailed in paragraph 2.1.1)

2.4.2 Delivery shall be freight on board (FOB) – Destination.

2.4.3 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.4 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays.

2.4.5 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.6 Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

2.5 Use of Warehouse

2.5.1 If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

2.5.2 The vendor shall communicate through the VA POC any required coordination requirements.

2.6 Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area.

Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock.

Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

2.7 Assembly and Installation [ ☒ is ☐ is not required]

2.7.1 The vendor is required to manage and coordinate installation at the VA NWHCC with the VA

POC.

2.7.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.:

8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays.

2.7.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.7.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.7.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.8 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VA NWHCC. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

2.9 Standard Warranty

2.9.1 The products shall be covered by vendor’s standard warranty terms and provisions, provided, however that the warranty coverage shall be no less than the following:

2.9.2 The Vendor shall provide a warranty certificate/form stating the warranty period, terms, and information required to initiate the warranty.

2.9.3 The warranty period set forth therein shall run for one year following the first day of use at

NWHCC;

2.9.4 The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor;

2.9.5 The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and

2.9.6 The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.

2.10 Use of Premises

2.10.1 If during the performance of this contract, work will be carried out on VA NWHCC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with VA NWHCC operations and the operations of other contractors on the premises.

2.10.2 The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

2.10.3 The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

General Conditions and Statement of Work Package 088: Radio Communication

NWHCC Project M4125 9939 State Hwy 151 San Antonio, TX 78251

Project: STVHCS Consolidated Lease Project Issue Date: February 2022 Total Quantity: 1 ☐ Finish Sample Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Item Name: Radio Communication System Basis of Design Brand or Equal: Motorola, Inc. | Master System Key Starter Kit | DVN4046B Width: 6.67 in. Depth: 4.64 in. Height: 1.73 in.

Salient Characteristics: Main Image:

1. Radio transmitter and receiver.

2. UHF: 403-470MHz frequency range

3. 25-45W power levels

4. Adjustable power output for varying coverage

5. 99 channel capacity

6. alphanumeric display

7. 4 programmable buttons

8. 2 memory channels

9. telephone interconnect

10. hang-up clip & 7ft. coil cord

11. low profile mounting bracket

12. standard power cable.

NWHCC Project M4125A

Total Quantity: 2 ☐ Finish Sample Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Item Name: Charger, Radio, Hand Held, Wall Mount Basis of Design Brand or Equal: Motorola, Inc. | Charger, Multi-Unit | NNTN8844A Width: 17 in. Depth: 3 in. Height: 2 in.

Salient Characteristics: Main Image:

1. Recharge up to 6 brand name or equal Motorola DTR series radios and/or battery packs

2. Allows drop-in charging

3. Wall mountable

4. Must be compatible with hand held radios in project

NWHCC Project M4125B

Total Quantity: 14 ☐ Finish Sample Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Item Name: Radio, Hand Held Basis of Design Brand or Equal: Motorola, Inc. | APX 8000 Model 2 | H91TGD9PW6 N Width: 2.26 in. Depth: 1.5 in. Height: 5.4 in.

Salient Characteristics: Main Image:

1. portable handheld two-way radio

2. 16 channels

3. Small and lightweight – Less than 12 oz. without battery

4. Programmable buttons enable easy one-touch access

5. Li-Ion battery provides up to 11 hours of battery life