P09 - PWS - WORKING.docx

STATEMENT OF WORK

SOLID WASTE RCYCLING COLLECTION

VACCHCS

General Scope of Work The contractor shall furnish all labor, supervision, materials, equipment and transportation necessary to provide this service. The contractor shall remove Trash, Compostable, Recyclables, and provide debris box service, at the Department of Veterans Affairs Central California Health Care System, 2615 East Clinton Avenue, Fresno, CA 93703. The Contractor shall perform and accomplish all work in accordance with the terms and conditions of this contract.

Waste shall be disposed of at a permitted Class III sanitary landfill under the provisions set forth by the California Integrated Waste Management Board.

The contractor shall assume full responsibility for compliance with all Federal, State, County and City laws, rules and regulations governing the services provided by Contractor under this contract.

The contractor shall be responsible for delivery of the containers and any necessary equipment at the start of the contract and as required (in the event quantities of waste materials increase) during the term of the contract, and as designated by the CO. The containers shall be fire-retardant and approved by the CO or Contracting Officer's Representative (COR) prior to placement at Government facility. Containers shall be delivered to and placed in the areas designated or directed by the COR. The contractor shall be responsible for the removal of containers at accomplishment or termination of the contract.

The contractor shall maintain the furnished containers in a clean and sanitary condition at ALL times. Contractor owned metal compactor containers shall be steam-cleaned once a month prior to returning the container to VA medical facility after disposal. The area immediately surrounding the containers shall be maintained in a clean, orderly and sanitary condition. Particular attention shall be paid to the prompt clean-up of oil and/or grease spills. Either generated from the vehicles(s) used to haul containers or because of containers leakage. The containers shall be kept in good repair: metal containers shall be painted when warranted (i.e. appearance of rust spots, stains excessive chipped areas, etc.). They shall be kept free of sharp edges and protrusions that could cause injury. Lids are to be maintained in operating condition.

Rental Containers The Contractor shall furnish one metal, 40 cubic yard container.

The pick-up and drop off area is located behind the warehouse on the North side of the facility along Harvard Street. The waste container location is outlined with yellow paint and a temporary fence covered with green privacy screen. The pick-up areas where rental containers are placed shall be maintained in a clean, orderly, sanitary condition. Particular attention shall be paid to the prompt cleanup of oil and/or grease spills, either generated from the vehicle(s) used to haul containers or because of container leakage. Contractor provided rental container shall be kept neat, in clean and sanitary appearance, repaired or replaced as necessary (i.e. appearance of rust spots, stains, excessive chipped areas, etc.).

If during the contract period, VA determines that the condition of any equipment supplies by the contractor constitutes a hazard to the health, safety or welfare of VA employees, patients, or the general community, the contractor shall, immediately upon receiving notice of such determination, by the CO or COR, remove the equipment from the VA installation and shall immediately replace it with equipment which is approve by the VA facility.

The VA may need unscheduled pull’s or additional pulls. If the cost to do so is 10% more than the contract price VA will modify the contract to meet the needs.

The contractor shall repair, and or replace all inoperable or damaged equipment within a reasonable period of time, not to exceed 30 days from receiving notification by the COR or CO.

Contractor shall submit a contingency plan to the CO or COR, for any repairs or replacement of equipment that exceeds 30 days. Contingency plan shall be submitted within 5 days of exceedance.

Disposal and Sanitation Requirements:

The Contractor shall collect and dispose of waste in accordance with local City, County, State and Federal Regulations and permit procedures. Waste disposal shall be in accordance with the policies established by Department of Health (EMS), Fresno County. Disposal shall be performed in such a manner as not to create conditions detrimental to public health or to constitute a public nuisance.

The Contractor shall maintain the containers in a clean and deodorized condition at all times. Cleaning shall not be performed on Government (VA) property; and must be performed prior to returning the container to the VA Medical Center after disposal.

Documentation:

The contractor shall provide a WEIGHT TICKET for each pickup, certifying the number of containers (s) and types of waste removed from the VA facility for transport and destruction. This weight ticket will be provided to the COR for each weekly pick up service. The contractor shall also provide a spreadsheet report to the COR monthly by email. The spreadsheet format shall be approved by the COR. At a minimum, it will show for each container; the site, size of container, types of waste, weight per container-pick-up, pick-up charge, landfill disposal charge, number of pick-ups, and total tons/month. This data shall be listed separately for each container. The report shall also provide total weights for solid waste disposed at a landfill and total weights of recyclables processed at other sites. The report shall use “drop-down lists” so that the data can be easily sorted. This report shall also have separate “sheets” for each month and a summary sheet for the fiscal year. Upon request from the COR, these reports shall also be sent to other VA employees.

Interference to Normal Function:

Contractor's personnel are required to interrupt their work at any time to avoid interference with patient care procedures and the normal function of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. At no time will the warehouse docks (bay 1 & 2) be obstructed by contractor vehicle or waste dumpster. Due to limited space empty and returns are required only.

Modification:

VA Contracting Officer’s handle all modifications to contracts. VA Contracting Officer will prepare the modification prior to becoming effective.

Federal Holidays:

VA observed Federal Holidays are:

Birthday Martin Luther King Jr.

Washington’s Birthday Memorial Day Independence Day Labor Day

Service Hours:

Columbus Day Veteran’s Day Thanksgiving Day Christmas Day New Year’s Day

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Contract services shall take place during business hours. Should the day for pick-up fall on a holiday, the pick-up will then take place on the next regularly scheduled workday. Pick-ups and drop offs will be done every Monday, Tuesday, Wednesday, Thursday, and Friday. Pick-ups shall take place between 8:00am and 9:00am with the return of the container being within 60 minutes of the time the container was picked-up. Pick-ups and drop offs shall be done on Saturday and Sunday upon request only.

Designation of Contracting Officer's Representative (COR):

A Contracting Officer Representative (COR) will be designated to represent the Contracting Officer in furnishing technical guidance and advice under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated. The (COR) is the Point of contact and can be reached at (559) 225-6100 extension 3676.

Invoicing:

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

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