P09_PWS_Rev1.docx

Performance Work Statement Department of Veterans Affairs (VA) Medical Center, Leeds MA Procure and Install Cylinders

1. GENERAL

The VA Central Western Mass is replacing all lock cylinders and keys to implement a new simplified hierarchy. This requires the procurement and installation of all BEST Cylinders and keys for the clinic.

Location of Facility:

Central Western Massachusetts 421 North Main Street Leeds, MA 01053-9764

2. PROJECT SCOPE OF WORK

Work shall consist of: Procurement of Best Lock Cylinders and Keys for every hardware set on the Clinic Drawings (see attachment 1). Provide two keys for every cylinder and as detailed below. Provide documentation identifying all locks, codes, and installation locations at minimum two weeks prior to fabrication (see attachment 2 for template) for review and approval by the VA.

This includes the following tasks:

a) Provide 7-pin small faced interchangeable core system - Brand Name Best Locks for every hardware set for drawings provided. These shall be removeable core cylinders that are removeable only with a special key or tool without disassembly of knob or locket. Engrave each core with the core nomenclature. There are 2500 cores required. 500 of these will not require installation under this contract.

b) All Cylinders shall be keyed into existing CWM VAMC Master Key System which will be defined by (attachment 2) 30 days after award. This submittal will be developed with input by the VA by Dormakaba and MasterKey and may require significant time to fully develop all codes for cylinders.

c) Stamp all keys with key set symbol and serialized number. Furnish Keys in quantities as follows (generally for quantity but may be swapped around by set):

a. Cylinder Locks – 2 keys each

b. Master-Keyed Sets – 6 Keys each

d) Work will be in accordance with applicable VHA, OSHA, EPA, and Mass DEP standards and regulations. Requirements for OSHA to be completed by contractor.

e) Installation and any site visits shall be scheduled at least 72 hours in advance with VA Facilities Management. All work is expected to occur during business hours except outpatient clinics which shall occur off hours (after 5:30pm weekdays or weekends). Estimate 20% of locks to be installed off hours.

3. The performance period for this work is 4 months, unless other time frames are approved in writing by the contracting office.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

0. If fully vaccinated, contractors shall show proof of vaccination.

0. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

0. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

0. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

0. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

1. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.