P09-Daytona PKG 028 Pyxis.docx

General Conditions and Statement of Work Package 028: Meds VA Daytona Beach MSOC 1776 N. Williamson Blvd Daytona Beach, FL 32117

Daytona Beach MSOC Initial Outfitting, Transition & Activation Project Equipment Package General Conditions and Statement of Work Package #028 Meds

1 Introduction The VA Daytona Beach MSOC (DayB) has a requirement to purchase Meds with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See continuation for salient characteristics. This requirement is in support of the activation of the VA Daytona Beach MSOC (DayB). Item(s) are to be delivered to the location specified in section 2.4.1. This is in support of a brand name requirement.

Table 1 – Package Items Summary

2 General Conditions

2.1 Site Address

2.1.1 The address of the VA Daytona Beach MSOC is listed below. Additional information on delivery is located in section 2.4.

Daytona Beach MSOC Initial Outfitting, Transition and Activation Project 1776 N. Williamson Blvd Daytona Beach, FL 32117

2.2 Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

2.3 Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 60 days due to construction delays.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

2.4 Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Activations POC Lester Wilson, 407-747-9924, lester.wilson@va.gov prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

☒ VA Daytona Beach MSOC (Direct Delivery to address detailed in paragraph 2.1.1)

2.4.2 Delivery shall be freight on board (FOB) – Destination.

2.4.3 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.4 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Eastern Time), Monday through Friday, and excluding Federal Holidays.

2.4.5 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded by vendor, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.6 Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

2.5 Use of Warehouse

2.5.1 If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

2.5.2 The vendor shall communicate through the VA POC any required coordination requirements.

2.6 Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be the responsibility of the vendor and conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

2.7 Assembly and Installation [ ☒ is ☐ is not required]

2.7.1 The vendor is required to manage and coordinate installation at the VA DayB with the VA POC.

2.7.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Eastern Time), Monday through Friday, and excluding Federal Holidays.

2.7.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.7.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.7.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.7.6 During the entire duration of assembly and installation, the vendor will have a representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VA DayB. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

2.8 Standard Warranty

2.8.1 The products shall be covered by vendor’s standard warranty terms and provisions, provided, however that the warranty coverage shall be no less than the following:

2.8.2 The Vendor shall provide a warranty certificate/form stating the warranty period, terms, and information required to initiate the warranty.

2.8.3 The warranty period set forth therein shall run for one year;

2.8.4 The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the manufacturer.

2.9 Use of Premises

2.9.1 If during the performance of this contract, work will be carried out on VA DayB premises, the vendor shall perform all work in such a manner that will cause a minimum interference with VA DayB operations and the operations of other contractors on the premises.

2.9.2 The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

2.9.3 The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

VA Daytona Beach MSOC 1776 N. Williamson Blvd Daytona Beach, FL 32117

General Conditions and Statement of Work Meds

1776 N. Williamson Blvd Daytona Beach, FL 32117

Total Quantity: 8 ☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked Item Name: Distribution System, Medication, Automatic Basis of Design: BD - Becton, Dickinson and Company | Pyxis MedStation ES | 323 Width: 23 in. Depth: 26.75 in. Height: 54.5 in.

Salient Characteristics:

Automated medication dispenser. 6-drawer main unit. Features E-drawer assembly with enhanced communication sled, power module and backup battery. BioID scanner, barcode scanner, keyboard, enhanced touchscreen and docking station.

Shall have multiple, configurable lidded pocket sizes increase secure storage capacity all medications - including larger medications and IVs - while maintaining dispensing efficiency for users.

Pockets shall be reconfigured in a drawer by the customer without Vendor support System’s ability to restrict access to only one medication at a time during the remove and refill process shall be described Main unit of the station shall contain locked & covered drawers which have a capacity of at least 60 different types of medications.

Shall have the flexibility to reconfigure secure storage spaces to accommodate changing medication requirements within minutes and at zero additional cost Shall have simple, reliable, flexible MiniDrawers efficiently dispense drugs in smaller increment doses for greater control and safety Shall allow a nurse to queue meds or document medication waste from patient room- or any computer- via a fully web-accessible system Shall print patient dose-specific label for med removed from MedStation, as configured by Pharmacy Shall locate medications not available at current station to support rapid medication access and timely administration of therapy Shall allow removal of a partial dose from a multi-dose container, minimizing waste and associated costs Shall allow reallocation of medications between stations to support availability and reduce waste Shall identify least removed medications at each station to optimize inventory Shall have an Integrated Medication Label Printer Shall describe single-Dose dispensing of Narcotics handling Shall have a combination pharmacy/supply system that is run off the same server and interfaces Shall be able to reconcile controlled substances dispensed to cabinets System shall proactively warn the nurse that he/she has unaccounted for waste when the nurse logs into the system Nurse shall be able to waste a medication at an ADM location different than where dispensed the medication The drug information on the cabinets shall have the ability to be printed on network printers Shall allow automated formulary updates from the pharmacy information system Shall be able to view system changes across facilities If a bin fails or jams, it should not affect the function of the other bins. Describe the notification and system response to jammed bins.

Shall provide override features for the patient profile globally and per drug.

Shall store bulk items on shelves and items in secure pharmacy bins in the same cabinet footprint Cabinet shall have the ability to obtain several different medications at the same time from a single drawer location

General Conditions and Statement of Work Package 028: Meds

1776 N. Williamson Blvd

Total Quantity: 1 ☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked Item Name: Dispenser, Medication, Host Tower Basis of Design Brand: BD - Becton, Dickinson and Company | Pyxis MedStation ES Single Column |352 Width: 31 in. Depth: 28 in. Height: 80 in.

Salient Characteristics:

Integrated main medication tower supply dispenser. Single column/tower with 3 doors and brain Shall have multiple, configurable lidded pocket sizes increase secure storage capacity all medications - including larger medications and IVs - while maintaining dispensing efficiency for users.

Pockets shall be reconfigured in a drawer by the customer without Vendor support System’s ability to restrict access to only one medication at a time during the remove and refill process shall be described Main unit of the station shall contain locked & covered drawers which have a capacity of at least 60 different types of medications.

Shall have the flexibility to reconfigure secure storage spaces to accommodate changing medication requirements within minutes and at zero additional cost Shall have simple, reliable, flexible MiniDrawers efficiently dispense drugs in smaller increment doses for greater control and safety Shall allow a nurse to queue meds or document medication waste from patient room- or any computer- via a fully web-accessible system Shall print patient dose-specific label for med removed from MedStation, as configured by Pharmacy Shall locate medications not available at current station to support rapid medication access and timely administration of therapy Shall allow removal of a partial dose from a multi-dose container, minimizing waste and associated costs Shall allow reallocation of medications between stations to support availability and reduce waste Shall identify least removed medications at each station to optimize inventory Shall have an Integrated Medication Label Printer Shall describe single-Dose dispensing of Narcotics handling Shall have a combination pharmacy/supply system that is run off the same server and interfaces Shall be able to reconcile controlled substances dispensed to cabinets System shall proactively warn the nurse that he/she has unaccounted for waste when the nurse logs into the system Nurse shall be able to waste a medication at an ADM location different than where dispensed the medication The drug information on the cabinets shall have the ability to be printed on network printers Shall allow automated formulary updates from the pharmacy information system Shall be able to view system changes across facilities If a bin fails or jams, it should not affect the function of the other bins. Describe the notification and system response to jammed bins.

Shall provide override features for the patient profile globally and per drug.

Shall store bulk items on shelves and items in secure pharmacy bins in the same cabinet footprint Cabinet shall have the ability to obtain several different medications at the same time from a single drawer location General Conditions and Statement of Work Package 028: Meds

1776 N. Williamson Blvd

Total Quantity: 1 ☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked Item Name: Dispenser, Medication, Auxiliary Basis of Design Brand: BD - Becton, Dickinson and Company | Pyxis MedStation ES | 343 Width: 31 in. Depth: 28 in. Height: 80 in.

Salient Characteristics:

Auxiliary medication supply dispenser. Single column/tower with 4 doors. Doors at the top and bottom halves of the cabinets can be coupled together, with each set of coupled doors functioning as one. Each door secures a cabinet storage shelf area with configurable wire shelves. Manual door latch release is located under a locking top grill at the top front of each cabinet.

Interior fluorescent light, casters.

General Conditions and Statement of Work Package 028: Meds

1776 N. Williamson Blvd

Total Quantity: 7 ☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked Item Name: Dispenser, Medication, Lock Module Basis of Design: BD - Becton, Dickinson and Company | Remote Manager | MRM Width: 4.75 in. Depth: 2.25 in. Height: 6.75 in.

Salient Characteristics:

Electronic latching system for medication refrigerators. Provides controlled point-of-use access, electronically tracks and records transaction data and generates reports necessary for inventory management, billing and regulatory compliance. Specify flat or rounded door refrigerator type and left or right side mounting.

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