P03_ Single Source Justification _Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106 1 For

Over Micro Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C241 24 AP 3864

1. Contracting Activity: Network Contracting office 1, Regional Procurement Office East on behalf of the Department of Veterans Affairs, VISN 1, White River Junction VA Medical Center 163 Veterans Drive White River Junction, VT 05001 0001. Funding 405 24 3 2008 0307.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This is a new, brand name requirement. The Contracting Activity is looking to acquire delivery of (6) PureSteel Ergonomic Workstations and (6) PureSteel Table Pegboards to be customized with lights, shelves, bins, rails, tabletop ruler and wall mounted keyboard and monitor arm. These products are solely manufactured and distributed by OEM small business, PURE PROCESSING, LLC (UEI:

SWM6VRMA8YS7) , 130 EAST ST CHARLES RD. UNIT C CAROL STREAM, IL 60188. The PureSteel Workstation is a salable and effective option for creating a dedicated, yet mobile, workspace for your department. It is designed to enhance the packaging and visual inspection of surgical instruments, providing greater ergonomics, enhanced productivity, and greater compliance.

Estimated Amount . Period of Performance will be 90 days for delivery.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The White River Junction VA Medical Center Sterile Processing Services (SPS) Department has the need for six PureSteel Ergo Workstations. The Sterile Processing Services at White River Junction VAMC has strict requirements for lighting in the Prep and Pack area, with the minimum being 500 lux for general inspection of instrumentation and 1,000 being the highest.

These Workstations have built in shelves with lights meeting the higher end and falling completely into compliance with The Association for Advancement of Medical Instrumentation (AAMI) ST 79.

ANSI/AAMI ST79 provides comprehensive guidance for healthcare personnel who use steam for sterilization, regardless of the size of the sterilizer or the type of facility. As the VA and AAMI are moving towards all Workstations being ergonomic, it benefits the department that the lifters of these Workstations are under warranty for three years, also that the company will give a detailed in service for use. These workstations are in full compliance with the lux requirements in AAMI and VHA directive 1116. Pure Processing has worked through White River Junction’s SPS Department’s specification needs, and they will work through specific design and layouts to assure it meets the Clinical Objectives SPS is trying to accomplish. Additionally, Pure Processing “white gloves” the implementation on the back end i.e., uncrating, readying, getting them to site, and assuring re tested once on site. Pure Processing assists in full implementation, and training with Staff to assure the purpose of our acquisition gets sown in, and we get immediate benefits from the superior technology, but also standardization for our Staff takes hold quickly. Staff Safety and Productivity increases, leading ultimately to better Patient Outcomes. Pure Processing provides me the best opportunity to deliver on these key objectives. The PureSteel Ergonomic WorkStation is designed to enhance the packaging and visual inspection of surgical instruments. By providing greater ergonomics, enhanced productivity, and greater compliance for the inspection and packaging of

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2 surgical instruments and packaging materials, staff can have more control over prep and pack outcomes. To enhance worker productivity, PureSteel Ergonomic Workstations feature a wide range of unique built in features & accessories. Assembly tables can be customized according to each department’s unique workflow: sizes, pegboards, pull out counters, heat sealer shelves, drawers, footrests, printer & PC shelves, storage areas, accessory layouts, and more are built with each unique application in mind. No two tables need be the same. Researching other workstations provided by competitors i.e., Steris, Belimed, and Skytron; have shown that the workstations are not space efficient or have any improvements to enable the staff to see any occurring issues with ease.

Lighting is through either a single hood or lighted magnifying glass, which is barely different from the current workstations deployed in the facility. White River Junction’s SPS Staff has conducted market research on (3) other providers, Belimed, Steris, and Getinge. While they can provide a “functional” product at a lower cost, they didn’t come close to the objectives in their technologies that White River Junction’s SPS Staff was attempting to achieve for better patient, staff, and productivity outcomes. The technology has not been updated in many years, and I’m concerned we won’t improve our Staff Safety and Productivity, but just getting newer stations with capabilities that only include height adjustability. The unique characteristics of being able to light the actual working area of the table will allow further detailed inspections of instrumentation allowing them to clearly see if there is any debris left in smaller spaces or broken instruments as well as preventative measures for rework as the techs will be able to easily spot any holes in the wrapping before autoclaving. White River Junction’s SPS Staff has also assessed fabricators who will indicate they can match specifications at ½ of the price but have seen too many examples in the VA System where they didn’t deliver on functionality. As a result, no other branded workstation will meet the Government's need, therefore this is a brand name only requirement for Pure Processing brand.

4. Description of market research conducted and results or statement why it was not conducted:

Traditional sites such as VetBiz, NAC, GSA eLibrary, SBA DSBS, and FPDS were queried. The Contracting Activity conducted its first search on VetCert using NAICS 339113 which yielded 926 total results. GSA e Library search under manufacture Pure Processing yielded 1 schedule contractors who were themselves, Pure Processing LLC under GSA contract 36F79722D0045. SBA DSBS search using NAICS 339113 along with keyword “Pure Processing” produced 0 profiles. Last search was on FPDS using keyword “PureSteel Workstation” which returned 2 contract actions for the similar equipment. OEM SB Pure Processing LLC states there are 3 SDVOSB distributors that can provide these workstations. Since this requirement is above $25,000, a combined synopsis set aside to SDVOSB will be published to Contract Opportunities. The rule of two has been met.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Tyler Kenyon Date Contracting Officer

NCO 1/ RPO EAST

TYLER

KENYON

Digitally signed by

TYLER KENYON

Date: 2024.08.21 13:42:33 -04'00'