P03_Single Source Justification MPT to SAT_GE signed.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C246-24-AP-5099

1. Contracting Activity: The Department of Veterans Affairs, Network Contracting Office

(NCO) 6, proposes to enter into a SDVOSB Sole source under VAAR 819.7008 for Salem VA Medical Center. Purchase Request 658-24-4-5074-1179.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Network Contracting Office 6 proposes to award a new, firm-fixed-price, sole source purchase order to J&B Hartigan, Inc business for the purchase of rebuild service maintenance to the existing equipment located at Salem VA Medical Center. The purchase of this Chiller 500 Compressor rebuilt maintenance service agreement will ensure proper operation and required updates for the below listed Chiller 500 Compressor rebuilt.

Item Description Location 1 Vendor is to provide full on-site support to include all labor, parts, tools, and travel for both corrective and preventative maintenance needs for the equipment listed below.

• 1 1) CentraVac Compressor R-newal

• MODEL# CVHF128NA

• S/N L02M22321

Salem VAMC

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Salem VA Healthcare System has a requirement for rebuilt maintenance services for the above listed Chiller 500 Compressor and previously acquired and installed at the health care center location. This Chiller has had leak repairs in the past. This Chiller is one of three in the Central Chiller Plant known as Building 13. This Chiller needs to be repaired, which leaves us with two Chillers to supply chilled water to the Hospital and most of the rest of the affiliated buildings. The main Hospital building, OR, ER, Cardiology, CLC, Mental Health, and many other important parts of the Hospital, that provide care for the Veterans, depend on Chilled Water from the Chiller Plant to cool these areas. The contractor’s J&B Hartigan are allowed to conduct maintenance on the equipment and their work will allow the full warranty to be in place from the OEM.

https://www.acquisition.gov/?q=/browse/far/13

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT

4. Description of market research conducted and results or statement why it was not conducted: Market research was conducted to identify sources to provide Chiller 500 Compressor Equipment full-service agreement, maintenance, repairs, and updates. We are sole sourcing to the SDVOSB under the VAAR 819.7008.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-

1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Prior to award of the proposed contract price analysis will be performed and documented. The Contracting Officer will determine the proposed price to be fair and reasonable based on a comparison to historical pricing of previous service agreements, and equipment service agreements that are similar to the services provided.

Keeshia Newman Date Contracting Officer, NCO 6 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466